7S Analysis & recommendations For KJSE

  • View
    31

  • Download
    0

Embed Size (px)

DESCRIPTION

7S Analysis & recommendations For KJSE. Organizations Behavior Team Project. Group 2 Anton Steven Gutsle Kim Minji Kim Youngmin Ahn Seyong Baek Yurim Jo Younghoon. -Contents. 1 l Overview of project 2 l McKinsey 7-S Analysis 3 l Verified Key-Problem-Statements - PowerPoint PPT Presentation

Transcript

1

7S Analysis & recommendationsFor KJSE Organizations Behavior Team ProjectGroup 2Anton Steven GutsleKim MinjiKim YoungminAhn SeyongBaek YurimJo Younghoon11 l Overview of project

2 l McKinsey 7-S Analysis

3 l Verified Key-Problem-Statements

4 l Recommendations-Contents- 1. Overview of project1.1 l Brief Information of target organizationKJSE : Korea Japan Student Exchange

Student activity club for student exchange between Korea and Japan

- 1. Overview of project1.1 l Brief Information of target organization

- 1. Overview of project1.2 l Purpose of projectTo apply the McKinsey 7-S Model to KJSE

To help KJSE to avoid the problems observed now and in the future

- 1. Overview of project1.3 l Method for conducting case analysisStep 1 : Non-valuing 7S analysis Step 2 : Define three major problemsStep 3 : Develop recommendations

- 1. Overview of project1.3 l Method for conducting case analysisInterview done on 8th Nov 2011With President of KJSE for 3 hours

2. McKinsey 7-S analysis2.1 l StrategyKJSE's missionTo improve mutual understanding Between both Korean and Japanese studentsThrough cultural exchangeKJSE's vision not clearly stated.

(contributing to the friendliness between two countries)Not organically connected mission, vision, and operation plan Points!

2. McKinsey 7-S analysis2.1 l StrategyThe operational plansKJSE focused on main events held annuallyJanFebMarAprMayJunJulAugSepOctNovDec-Recruiting-Orientation-Daily HOF-Summer Activity-Discussion-Summer Activity-Picnic-Summer Activity-MT-Discussion-HomeComing day-Evaluation of attendance-MT- Lack of specificationPoints!

Dept Manager.Dept Manager.Dept Manager.Dept Manager. 2. McKinsey 7-S analysis2.2 l StructureKJSE member

formed with 1 president, 2 vice-presidents and about 25 general membersVice-presidentVice-presidentMembersMembersMembersMembers highly centralized organization !Only the president and vice-presidents discuss & decideKJWAJKSESeniorJuniorThe relationship is very strict.PresidentKJSE

2. McKinsey 7-S analysis2.2 l Structure General members are divided into several departmentsfocuses on members motivation rather than abilityMember AllocationChoose what you want~DivDivDiv

2. McKinsey 7-S analysis2.2 l Structure General members are divided into several departmentsMember AllocationChoose what you want~DivDivDivHowever, changed into Functional structure in summerFunctionFunctionFunctionAfter summer, they go back to Division structure

2. McKinsey 7-S analysis2.2 l Structure- Gap exists somewhat between juniors group and seniors group - KJSE is supported stably by a KJWAPoints! - Members allocation by motivation rather than ability

- Members division and attributes are not considered in forming Taskforce - Highly centralized organization

2. McKinsey 7-S analysis2.3 l Systems- Merely, writers personal feeling about the event. Rather than the information about the process.- The report assignments are randomly allocated Information System They accumulate the information by just Report Some official reports are only accessible to the president and not digitalized. Inefficient information systemPoints!

2. McKinsey 7-S analysis2.3 l SystemsPerformance assessment system does not existAt the end of the year, KJSE punishes members who does not meet the attendanceEvaluation System Only just Penalty System. The groups penalty system is based on the attendance.- Only Penalty system exists, which is just checking attendancePoints!

penalty system exists 2. McKinsey 7-S analysis2.4 l Style-Centralized decision makingAbout Top Leader - The quite a stubborn leaderPoints!-Merely describing & persuading

-Leader believe there was no conflict in his term now members who have doubts and questions seem to understand the council's decision after he explains background information and situations

2. McKinsey 7-S analysis2.5 l Shared Values - Responsibility, cooperation, commitment, and opennessMain Shared Values - KJSE's president recognizes that members are not fully aware of shared value.

- The way of emphasizing: Presidents randomly addressingTop priority : Responsibility. - Lack of recognizing responsibility! But no special training session and opportunity to enhance responsibilityPoints!

2. McKinsey 7-S analysis2.6 l SkillsStable exchange agreement with JKSE(twin org.) and Accumulated experience from their long historyStable fundingKJSE have stable fund supporting for their student activity from KJWA.

About \ 2M!Strong Relationship with JKSE - Stable Funding and Exchange could be competitive advantage. Points!

2. McKinsey 7-S analysis2.7 l StaffingConsists of application form, interview, and Monitoring but Not considering Shared Values Dont have any training program such as new members training, work skill, and language skill etc.RecruitingTraining Program - Needed for training programwhich can inspire membersPoints!

3. Verified Key-Problem-Statements3.1 l In Broad Context, Why we focus on the following problem?Spotted Three Problem Criterias.1. KJSEs strategic components is ambiguous.2. Shared-values are not fully understood and shared among their members 3. Lack of Organization management brings about inefficiency to overall organization. Statement 2 : Difficulties in Sharing Common Values Statement 1 : Loss of DirectionStatement 3 : Lack of Organized System

3. Verified Key-Problem-Statements3.1 l In Broad Context, Why we focus on the following problem?Spotted Three Problem Criterias.Statement 2 : Difficulties in Sharing Common Values Statement 1 : Loss of DirectionStatement 3 : Lack of Organized System

3. Verified Key-Problem-Statements3.2 l Statement 1 : Loss of DirectionLack of specific mission, vision and strategic objectivesCauseMembers of KJSE cant recognize why theyre doing such hard duties1.Members cant check whether theyre doing right for KJSEs objectives 2. Ex. Member confuse essential purpose of Summer Event

3. Verified Key-Problem-StatementsSpotted Three Problem Criterias.Statement 2 : Difficulties in Sharing Common Values Statement 1 : Loss of DirectionStatement 3 : Lack of Organized System

3. Verified Key-Problem-Statements3.3 l Statement 2 :Difficulties in Sharing Common ValuesKJSE Our Shared-values are Responsibility, cooperation, commitment, and openness ! Responsibility is most required ! No formal training course to strengthen understanding of responsibility1. Insufficient communication between junior and senior members2.Inappropriate staffing could also cause the lack of shared value3.But T_T

3. Verified Key-Problem-StatementsSpotted Three Problem Criterias.Statement 2 : Difficulties in Sharing Common Values Statement 1 : Loss of DirectionStatement 3 : Lack of Organized System

3. Verified Key-Problem-Statements3.4 l Statement 3 : Lack of Organized System1. No compensation system Just only penalizing, 2. No assessment based on performance Just check if they are present or not on regular meeting Not enough motivation & inspiration. Also not enough motivation & inspiration

3. Verified Key-Problem-Statements3.4 l Statement 3 : Lack of Organized System3. Some operational Information is reported only for presidential group Same mistake occur in preparing regular event annually because of lack of process information4. No training sessionLow efficiency Not any opportunities for members to enhance in terms of required skills among their activity. Low efficiency & feeling of achievement

Our Recommendations.Sharing Common Values SuccessfullyClear StrategyOrganizing System EfficientlyHow do they help to solve the general problems of KJSE 4. Recommendations

4. RecommendationsOur Recommendations.Clear StrategySharing Common Values SuccessfullyOrganizing System EfficientlyHow do they help to solve the general problems of KJSE

4. Recommendations4.1 l Statement 1Make or change whole Vision, strategic objective and Operational Plan.Make Specific & Clear Vision for KJSE. To improve mutual understanding between Korean and Japanese students through cultural exchangeMission (existing) Members of KJSE obtain deeper understanding Of Japanese culture after working in KJSEVision (New!)

4. Recommendations4.1 l Statement 11. Hold Writing Test &The average score of the test held in Dec should be increased by 20%2. Develop new strategic objectives & operational planKJSE has to Make or Change whole Vision, strategic objective and Operational Plan.2. Carry out Five event With Japanese student at least 5 times

4. RecommendationsOur Recommendations.Clear StrategySharing Common Values SuccessfullyOrganizing System EfficientlyHow do they help to solve the general problems of KJSE

4. Recommendations4.2 l Statement 2KJSE has to clearly state the shared-values from the stage of promotion and recruiting. Shared-values arent stated in any of the recruitment process,Wrong applicants apply - Applicants can not fully understand KJSEs needs

4. Recommendations4.2 l Statement 2KJSE has to clearly state the shared-values from the stage of promotion and recruiting. Clearly show what they think important on promotion or recruiting process such as on leaflet, websiteCould Select P