Advanced Technical Writing Lecture 14 Progress report 13/7/2008

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<ul><li> Slide 1 </li> <li> Advanced Technical Writing Lecture 14 Progress report 13/7/2008 </li> <li> Slide 2 </li> <li> Islamic UniversityDr. Basil Hamed2 Goal of Progress Report Progress reports are written to provide information about the way a project is developing to convince your audience that you are making progress, that it's the proper progress, and that you will finish on time, or to explain problems and to request assistance or guidance Force you to establish a work schedule so that you'll complete the project on time. </li> <li> Slide 3 </li> <li> Islamic UniversityDr. Basil Hamed3 Progress Report You write a progress report to inform a supervisor, associate, Instructor or customer about progress you've made on a project over a certain period of time. The project can be the design, construction, or repair of something, the study or research of a problem or question, or the gathering of information on a technical subject. You write progress reports when it takes well over three or four months to complete a project </li> <li> Slide 4 </li> <li> Islamic UniversityDr. Basil Hamed4 Audience Instructors Instructors Supervisor Supervisor Associates Associates Customers Customers </li> <li> Slide 5 </li> <li> Islamic UniversityDr. Basil Hamed5 What Should progress Report Include Successful progress reports answer the following questions How much has been accomplished since the last report? Is the project on schedule? If not, what went wrong? How has the problem been corrected? How long will it take to get back on schedule? Are there any unexpected problems (other than schedule problems)? When do you anticipate completion? </li> <li> Slide 6 </li> <li> Islamic UniversityDr. Basil Hamed6 Basic layout 2 3 pages Single spaced </li> <li> Slide 7 </li> <li> Islamic UniversityDr. Basil Hamed7 Format of Progress Report Depending on the size of the progress report, the length and importance of the project, and the recipient, the progress report can take the following forms: Memo--A short, informal report to someone within your organization Memo--A short, informal report to someone within your organization Letter--A short, informal report sent to someone outside your organization Letter--A short, informal report sent to someone outside your organization Formal report--A long, formal report sent to someone outside your organization Formal report--A long, formal report sent to someone outside your organization </li> <li> Slide 8 </li> <li> Islamic UniversityDr. Basil Hamed8 Organization of the Progress Report Headings Body I. Introduction II. Discussion III. Conclusion References </li> <li> Slide 9 </li> <li> Islamic UniversityDr. Basil Hamed9 Heading Heading To: Name of your advisor From: Your name Subject: The subject of your proposal Date: date of submission </li> <li> Slide 10 </li> <li> Islamic UniversityDr. Basil Hamed10 Body I. Introduction Purpose of the project Purpose of the project Specific objectives of the project Specific objectives of the project Scope, or limits, of the project Scope, or limits, of the project Date the project began; date the project is scheduled to be completed Date the project began; date the project is scheduled to be completed People or organization working on the project People or organization working on the project People or organization for whom the project is being done People or organization for whom the project is being done Overview of the contents of the progress report Overview of the contents of the progress report </li> <li> Slide 11 </li> <li> Islamic UniversityDr. Basil Hamed11 II. Discussion ( Project description ) 2 possibilities for subheadings in this section Option #1-Chronological organization Option #1-Chronological organization Work Completed Work in Progress Work Remaining Option #2-Topical organization Option #2-Topical organization Task #1 Task #2 Task #3 Whichever organization you choose, provide a detailed discussion of your progress. </li> <li> Slide 12 </li> <li> Islamic UniversityDr. Basil Hamed12 III. Conclusion Briefly summarize your progress. Briefly summarize your progress. Relate back to the originally proposed schedule and deadline. Relate back to the originally proposed schedule and deadline. Reassure the reader that you are adhering to the schedule and that the project will be completed on time. Reassure the reader that you are adhering to the schedule and that the project will be completed on time. Emphasize the benefits of the final report. Emphasize the benefits of the final report. </li> <li> Slide 13 </li> <li> Islamic UniversityDr. Basil Hamed13 References List all the references you used List all the references you used </li> <li> Slide 14 </li> <li> Islamic UniversityDr. Basil Hamed14 Formal Report Example Look at your textbook p. 538-539 Look at your textbook p. 538-539 Progress_Human_Transportation.doc Progress_Thermocouples.doc progresssample.pdf </li> <li> Slide 15 </li> <li> Islamic UniversityDr. Basil Hamed15 Assignment # 8 Write a progress report for your formal report Due Sunday 20/7/2008 at class time </li> </ul>