University of Technology
Department of Production Engineering and Metallurgy
Computer Programming [Lab Sheet] First Class Prepared by: Dr. Laith Abdullah Mohammed
Computer Programming Lab. Sessions Syllabus:
Session  Microsoft Word:
Formatting the Document (Font, Paragraph, Border). Inserting (Symbols, Equations, Images, Diagrams). Tables. Spelling and Grammar Correction. Saving and Printing the document. Practical Assignments.
Session  Microsoft Excel + Microsoft Chart:
Opening a worksheet and Entering Data. Formula. Formatting cells. Functions. Add-Ins Data Analysis ( Analysis Tool Pak, Solver Add-in ) Chart Wizard. Saving and Printing the worksheet. Practical Assignments.
Session  Microsoft PowerPoint:
Create Presentation. Using Design Templates. Inserting Picture, Diagram, Chart, Table. Slide Design. Slide Show (Transition, Animation). Package for CD. Practical Assignments.
Session  Microsoft Access + Reports:
Create Database. Tables. Queries. Forms. Reports. Practical Assignments.
CHAPTER 5Introduction To MSWord
Quite some time back, typewrites were very popular in offices, organizations and factories.
They were used for preparing documents like letters, reports, memos etc. But ever since
computers became popular, they replaced typewriters. Today the situation is that majority
of organizations are using computers for their typing work. Advantages of using computers
are many. Many typing related activities, which can be performed through computers,
cannot be performed through typewriter. For example, including pictures with the text,
checking spelling mistakes, reformatting the document after typing it etc. are few activities
that cannot be performed in typewriters but can be very easily performed in computers. Use
of computers for typing related activities is explained in this chapter.
INTRODUCTION TO WORD PROCESSING
In computer terminology, all typing related activities, such as setting the margins, typing
the document, formatting the text, including different types of objects such as pictures,
tables, charts etc. in the document, are called word processing. The software, using which
such types of activities are performed on computer is called word processor.
INTRODUCTION TO MSWORD
MSWord is word processing software. It is mainly used for entering text into computer
and formatting it in the form of letters, notes, memos or reports. MSWord has been
designed and developed by Microsoft Corporation of USA. It is GUI based, easytouse
interactive software, which takes care of most of the typing related requirements. It
provides numerous facilities to make the text entry easy and document attractive. Its
operational details are described below.
GETTING STARTED WITH MSWORD
For getting started with MSWord, perform following steps after making sure that computer
is booted with Windows operating system:
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1. Click the mouse on "Start" button. When you do so, Start menu, as shown in figure
5.1 (a) will appear on the screen.
2. Select "All Program" option from this menu. When you do so, a submenu as shown
in figure 5.1 (b) will appear on the screen.
3. Select "Microsoft Word" option from this submenu.
When you do so, a window, as illustrated in figure 5.2, will get displayed on the screen.
This window is called Word Window.
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INTRODUCTION TO WORD WINDOW
Bar MenuTitle bar
Status BarVertical ruler Drawing Toolbar
Refer figure 5.2 and note that Word window comprises of many objects. Some of the
objects like Title bar, Minimize button, Maximize button, System menu button, Bar menu
etc. are common objects that remain present in each windows. These objects require no
further explanation. But some of the objects are local to Word window. A brief introduction
of such objects is given below.
Standard toolbar comprises of many buttons. These buttons relate to frequently performed
activities, which are performed while typing the text. To know, which button performs
which activity, rest the mouse pointer on the button for a while. When you do so, a
message, called tool tip will get displayed. Tool tip generally gives an indication of the
activity that would get performed by the button. To perform any activity through a button,
you need to click the mouse on that button. For example, when you click the mouse on
"Save" button, typed text gets saved in a file.
Buttons for text formatting functions remain present in Format toolbar. For example, font,
font size, font style etc. for the text can be set, using Format toolbar buttons.
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Chapter 5 Introduction To MSWord 77
Different types of shapes, such as square, rectangle circle, ellipse, stars etc. can be drawn
using Drawing toolbar buttons.
Two rulers i.e. Horizontal ruler and Vertical ruler remain present in Word Window. Operations
like, margin setting, paragraph indenting etc. are performed using different components of
these rulers. Horizontal ruler and its components are illustrated in figure 5.3.
First line Hanging Indent
Indent Marker Marker Right Indent
Left indent markersLeft Margin Right MarginIndicator Indicator
Role of each component of horizontal ruler is described below.
Left And Right Margin Indicators
These indicators are used for setting the respective margins of the document. For example,
if Right Margin Indicator's position is set to one inch then the width of the left margin, for
the whole document will be one inch. To change the width of the margin, you can drag the
respective indicator to the desired place.
Hanging Indent Marker
Usually all the paragraphs of the document start from left margin but Hanging Indent
Marker provides the facility to start the current paragraph from a different position. It could
be dragged to a new position to define the starting place for the current paragraph. For
example, if the right margin has been set to 1 inch and Hanging Indent Marker has been
positioned at 1.5 inch then all the paragraphs other than the current paragraph will start
from 1 inch but the current paragraph will start from 1.5 inch.
First Line Indent Marker
First line Indent Marker provides the facility to start the first line of the paragraph from a
place other than that from where rest of the lines of the paragraph start. For example, all the
lines of the paragraph may start from the left margin (say 1 inch) but first line for the
paragraph may start from 1.5 inch from the left margin. To set the position of the first line
of the paragraph, First Line Indent Marker can be dragged to the desired position.
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Left Indent Marker
Left Indent Marker facilitates simultaneous movement of First line Indent Marker and
Hanging Indent Marker. When you drag it, both the markers move together in the same
direction and by the same distance.
Tab button, present in horizontal ruler, facilitates setting of tab positions for the Tab key of
the keyboard. To set the tab positions, first click the mouse on Tab button and then click it
at the desired position in the ruler. This will put a mark in the ruler and set the tab position.
When you press the tab key, insertion pointer will jump to the set tab position. For
example, if you set the tab positions at 3, 5 and 7 inches then pressing the Tab key once
will take the mouse pointer to a place 3 inches away from left margin. When you press it
again it will move 5 inches away and if you press it again, it will move it by 7 inches. To
remove a tab position, drag the tab mark and drop it off the ruler.
A clear view of status bar is illustrated in figure 5.4. Status bar displays the status of the
Normal View button Current Line Number
Web Layout View button Current Column Number
Total Page Number
Section Current Page Number
Outline View button
Print Layout View button
Go To Figure 5.4
Refer figure 5.4 and note that there are four view mode buttons in Status bar. These buttons
are used for switching over from one mode of display to another. To switch over to desired
mode, click the mouse on corresponding button.
Information like, total number of pages in the document, current page number, current line
number, current character position etc. also get displayed in the status bar.
The blank white space, present in the Word window is called Type Area. Whatever you
type gets typed in this area.