Gap Analysis

  • Published on

  • View

  • Download

Embed Size (px)


<p>Gap AnalysisQuiere confirmar que su organizacin est preparada para la certificacin? descubrir qu le falta?</p> <p>Un Gap Analysis es un anlisis que mide cmo una organizacin est llevando a cabo su desempeo con respecto a una serie de criterios establecidos en base a normas o procedimientos internos, controles seleccionados, las mejores prcticas de competencia, etc. El resultado de este anlisis establece la diferencia entre el desempeo actual y el esperado, con un informe presentado con indicaciones sobre dnde estn las deficiencias y qu falta para cumplir con cada requisito de la norma.El objetivo un Gap Analysis es: Analizar el enfoque inicial de un proyecto de implementacin: alcance, centros de trabajo a incluir, recursos, etc. Analizar el progreso de una implantacin a mitad de la misma o hacia el final, antes de que sevaya a realizar la auditora de certificacin.Aunque es aplicable a cualquier norma certificable, normalmente se lleva a cabo para nuevos esquemas de certificacin, que son los que mayores dudas crean en las organizaciones, debido precisamente a la novedad de los mismos. El Gap Analysis se lleva a cabo a travs de una auditora in situ. Mediante una auditora constructiva, el auditor realiza un anlisis y finalmente lleva a cabo el informe de auditora de Gap Analysis que se compone de las siguientes partes: Definicin del enfoque del proyecto de implantacin y certificacin (alcance, etc.), Progreso en el cumplimiento de los requisitos de la norma de referencia y por lo tanto, cuestiones pendientes de implantacin, Recomendaciones y oportunidades de mejora, Estimacin del plazo de implantacin necesario (en funcin de los recursos estimados) para la implantacin y certificacin.As se determina por tanto el grado de preparacin de su organizacin ante la certificacin. Consultar las normas certificablesVolver arriba</p> <p>Compare AdvantagesAll information technology systems will have both advantages and disadvantages. A new system will usually seem better to some users, because it is different to the system currently in place. This new system may purport to have better functionality than the 'legacy' system. Other users may like the familiarity of the 'legacy' system and may fear possible changes being introduced. Gap analysis is one method used to compare legacy and proposed information technology systems. Gap analysis allows an organisation to recognise the features and functionality of the legacy system, compared with the requirements of the new system.Gap analysisGap Analysis is all about evaluating and improving business performance. In information technology, gap analysis is the study of the differences between two different information systems or applications, often for the purpose of determining how to get from one state to a new state. A gap is sometimes spoken of as "the space between where we are and where we want to be." Gap analysis is undertaken as a means of bridging that space. Gap Analysis Steps</p> <p>A gap analysis may include the following steps:1. Review SystemReview of the current information system or application in order to understand the processing, features or system currently in place. 2. Develop RequirementsDevelopment of the requirements needed by the 'new system'. This may be in the form of a strategic objective that the organisation wishes to implement. This strategic objective may allow the organisation to increase their competitive advantages, or improve the technology and efficiency of their practices and procedures. The proposed system may include: Restructuring the current information system in order to become compliant with a new industry standard or organisation requirement Updating the hardware of the system. For example, the current hardware may be outdated, inefficient and unable to handle the capacity needs of the organisation. Updating the software of the system. The applications used by the organisation may not have the functionality required. There may be a newer version of the software that incorporates added features and is a 'better fit' for the organisation's requirements. Restructuring of documents, files or information so that it is more accessible. An e-commerce website that enables customers to purchase products online. New technology may become available, ie, a new invention, or reduction in price of a product to be more affordable for the organisation. This 'new technology' may enable the organisation to improve efficiency or productivity. Creating new applications for use by the organisation. For example, a new database may need to be created to contain all of the organisation's data.3. ComparisonA comparison of the current element of the system and the new system requirements or objectives will give an idea of whether a 'gap' exists. If there is a gap there will be discrepancies between what the organisation wants and what they already have in place.The gap analysis allows us to discover how to get from one state to a new state. This comparison may take the form of a 'Gap - Yes/No' column (see Example gap analysis table below), to identify where the gaps exist for each element.4. ImplicationsImplications of introducing the item being evaluated. The risks and impacts of introducing/ implementing the item. More information regarding this step is contained in the resource Develop Action Plans.5. RecommendationsThe last step in the gap analysis is to make recommendations to identify the items or solutions needed to 'fill' the gap, if a gap exists. More information regarding this step is contained in resource Develop Action Plans.Example gap analysis tableThe gap analysis table shown below is an example of a template that can be used to conduct a gap analysis. Example: Gap Analysis Table</p> <p>Currently in placeRequirementsGap Y/NItems needed</p> <p>manual 'paper based' information systemcomputerised systemY Computers (hardware) Applications (software) User training</p> <p>Etc...</p> <p>Limited Gap Analysis TemplateThe template shown below, is another example of a gap analysis template. This is the template that will be followed hereon in. This template can be used to record the information gathered from the gap analysis. This is expanded further in the resource Develop Action Plans.Example: Another Gap Analysis TableObjectives Test/ check/ evaluate/ confirm a specified condition or situation.FindingsThe results of performing the test/ check/ evaluation/ confirmationAn example of a gap analysis following the format of the template in Example 2 above can be found in Compare Information related to current operational practices previously.SummaryGap analysis allows the organisation to compare an 'as is' scenario with a desired 'future state'. Gap analysis generally follows 5 steps: reviewing a current [as is] system; determining requirements of the proposed [future state] system and comparing these two states in order to determine the implications and requirements involved in getting from one state [as is], to the other [future state].</p> <p>Ecological Gap AnalysisRequirement in the Programme of Work: Action 1.1.5: By 2006 complete protected area system gap analyses at national and regional levels based on the requirements for representative systems of protected areas that adequately conserve terrestrial, marine and inland water biodiversity and ecosystems. National plans should also be developed to provide interim measures to protect highly threatened or highly valued areas wherever this is necessary. Gap analyses should take into account Annex I of the Convention on Biological Diversity and other relevant criteria such as irreplaceability of target biodiversity components, minimum effective size and viability requirements, species migration requirements, integrity, ecological processes and ecosystem services." What is gap analysis? At its simplest, a gap analysis is an assessment of the extent to which a protected area system meets protection goals set by a nation or region to represent its biological diversity. Gap analyses can vary from simple exercises based on a spatial comparison of biodiversity with existing protected areas to complex studies that need detailed data gathering and analysis, mapping and use of software decision packages. All gap analyses should consider a range of different gaps in a protected area network: Representation gaps: either no representations of a particular species or ecosystem in any protected area, or not enough examples of the species or ecosystem represented to ensure long-term protection. Ecological gaps: while the species or ecosystem occurs in the protected area system, occurrence is either of inadequate ecological condition, or the protected area(s) fail to address species'' movements or specific ecological conditions needed for long-term survival or ecosystem functioning. Management gaps: protected areas exist but management regimes (management objectives, governance types, or management effectiveness) do not provide full security for particular species or ecosystems given local conditions. Available resources for: What is gap analysis? 1. Background- global gap analysis Actual title :Coverage Provided by the Global Protected-Area System: Is It Enough? Author: Thomas M Brooks, Mohamed I Bakaar, Tim Boucher et al Paper published in Bioscience 54, November 2004 Gap analysis introduction: Actual title: What does gap analysis mean? A simple framework for assessment Author: Jeffrey Parrish and Nigel Dudley Summary: Outline of the background to and principles behind, protected area gap analysis Gap analysis - Principles of gap analysis: Actual title: Six guiding principles of gap analysis Author: Anon Summary: A set of principles for analysis: inclusion of a certain amount of redundancy and planned resilience in a fully representative system; analysis that is participatory, including key stakeholders and iterative, building on improving knowledge of biodiversity, threats, and protected area design Keywords: gap analysis, principles Gap analysis - Selecting Conservation Targets/Biodiversity Features Author: Jonathan Higgins and Rebecca Esselman Keywords: conservation targets, biodiversity features, ecosystems, representation, coarse-fine filter of Gap Analysis Gap analyses should be driven by a series of scientific, social and political principles. Representation: choose focal biodiversity across biological scales (species and ecosystems) and realms (terrestrial, freshwater, and marine) for the gap analysis to capture the full array of biodiversity in the protected area system. Redundancy: include sufficient examples of species and ecosystems in a protected area network to capture genetic variation and protect against unexpected losses. Resilience: design protected area systems to withstand stresses and changes, including future changes such as global warming. Different types of gaps: analyse representation gaps (biodiversity not found in any protected area), ecological gaps (biodiversity''s ecological needs not adequately addressed in protected areas) and management gaps (inadequate management or purpose). A participatory approach: collaborate with key stakeholders in decisions about protected areas. The CBD demands participation, in particular by directly affectedcommunities, including indigenous and traditional peoples. An iterative process: review and improve the gap analysis as knowledge grows and environmental conditions change. Available Resources For Principles of Gap Analysis 1. Gap analysis - Principles of gap analysis Actual title: Six guiding principles of gap analysis Author: Anon Summary: A set of principles for analysis: inclusion of a certain amount of redundancy and planned resilience in a fully representative system; analysis that is participatory, including key stakeholders and iterative, building on improving knowledge of biodiversity, threats, and protected area design Keywords: gap analysis, principles approaches Experience in protected areas demonstrates that they are most likely to succeed when key stakeholders are involved in creation, design, and management. Yet the relationship between people and protected areas is one of the most challenging in conservation, with conflicts often created by failing to address peoples needs. Such actions, quite apart from their social and humanitarian impacts, achieve little for conservation. Loss of traditional rights can reduce peoples interest in long-term land stewardship of resources and even increase the rate of damage to the protected area. Conversely, people can play a key positive role. Many natural areas have been managed to some extent for hundreds or thousands of years and biodiversity may rely on traditional management. Local communities can maintain protected area values, if they agree with them, in situations where park managers have neither the time nor resources to ensure protection. The Programme of Work stresses that planning should be participatory, involving a wide range of the right stakeholders. Many tools exist to help the process of engaging with stakeholders. Available Resources For Stakeholder approaches 1. Guidelines - Protected area governance guidelines Actual title: Indigenous and Local Communities and Protected Areas - Towards equity and enhance conservation Author: Grazia Borrini-Feyerabend, Ashish Kothari and Gonzalo Oviedo Summary: Guidance on policy and practice for co-managed protected areas and Community Conserved Areas Keywords: protected area, communities, governance, community conserved area Participatory tools - Ecotourism development. Actual title: Participatory Ecotourism Planning Author: Juan Carlos Bonilla Summary: Guidelines from Conservation International published in 1997 Keywords: participation, ecotourism Participatory tools - FAO tools Actual title: The Participatory Process for Supporting Collaborative Management of Natural Resources, An Overview Author: Andrew W. Ingles, Arne Musch and Helle Qwist-Hoffmann Summary: Overview of participatory approaches Keywords: participation, natural resource management Participatory tools - Good governance guidelines. Actual title: Good Governance, Indigenous Peoples, and Biodiversity Conservation Author: Janis B. Alcorn Summary: Guidelines f...</p>