how to write a CV to get your dream job

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  • how to write a CV to get your dream job

    adrian wallwork 2013

    adrian.wallwork@gmail.com

  • Agenda for this seminar

    Templates (Europass vs your own) Understanding how HR people read CVs What secAons to include in a CV What to write in each secAon How to write your own reference leBer How (not) to write a cover leBer Intelligence tests I will give you printed notes in the break

  • Quiz: Part 1 1 What is the ideal length of a CV? a) 1 page b) 2 c) 3 d) 4 e) content is more important than number of pages 2 If your CV contains ONE or more spelling mistakes. What will happen? a) instant death b) nothing particular

    3 What % of people dont not tell complete truth in their CVs? a) 0% b) 25% c) 50% d) 80%

    4 Is it a good idea to send exactly the same CV to many different companies? a) yes b) no

  • Quiz (part 1 key) 1 What is the ideal length of a CV? a) 1 page b) 2 c) 3 d) 4 e) content is more important than number of pages 2 If your CV contains ONE or more spelling mistakes, what will happen? a) Instant death b) nothing

    3 What % of people dont not tell complete truth in their CVs? a) 0% b) 25% c) 50% d) 80%

    4 Is it a good idea to send exactly the same CV to many different companies? a) yes b) no

  • PROS CONS

    Easy for you to fill in (it has instrucAons) Instantly recognizable for most HR people Some companies / insAtutes require it

    Creates 3-4 page CVs Pointless secAons + pointless info No space for ExecuAve Summary or Refs Your CV looks like everyone elses

    What are the pros and cons of Europass?

  • Whats wrong with these two Europass secIons?

    Work experience Dates

    July-August 2011

    Name and address of employer

    Type of business or sector

    Occupation or position held

    Main activities and responsibilities

    Hotel Atlantico (4-star hotel), Via Torino 2, Forte dei Marmi Hotel Establishment Waiter, level 5 Table service, preparation and re-ordering room

    Education and training Dates

    07/2000

    Title of qualification awarded English Language Course

    Principal subjects/occupational skills covered

    English language

    Name and type of organisation providing education and training

    Morehampton Language Institute (Gran Bretagna)

  • Europass encourages you to:

    Write unneccessary details (e.g. what a waiter does)

    Put things in the wrong secAon (e.g. not puUng an English course under Languages)

    Tell the enAre story of your life, thus creaAng a 6-page CV that YOU THINK looks fantasAc but is really a nightmare for the HR person

  • Sara Macchi

    Education

    2009 2012: University of Pisa, Faculty of Mathematical, Phisical and Natural Sciences

    Specialistic Degree in Chemistry: 110/110 cum laude.

    Deep knowledge of NMR theory and instrument. Title of the thesis: Studio delle interazioni tra piccole molecole organiche e modelli di membrane cellulari mediante NMR. Supervisors: Dr. Marco Geppi and Dott.ssa Silvia Borsacchi.

    Italian, 12 March 1988

    Via Cottolengo 8 56125 - Pisa

    +39 3400913241

    saramacchi1@libero.it !!

    Compared to Europass, is there any info missing?

    xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

  • Page 1/2 Sara Macchis Curriculum Vitae

    Curriculum Vitae Europass

    Personal Information First name(s) / Surname(s) Sara Macchi

    Address(es) Via Cottolengo 8 56125 - Pisa

    Telephone(s) +39 05024088 Cellulare: +39 3400913241

    E-mail saramacchi1@libero.it

    Nationality Italian

    Date of birth 12 March 1988

    Gender Female

    Education and training Dates 2009 2012

    Title of qualification awarded Specialistic Degree in Chemistry, grading 110/110 cum laude. Principal subjects/occupational skills

    covered Deep knowledge of NMR theory and instrument. Title of the thesis: Studio delle interazioni tra piccole molecole organiche e modelli di membrane cellulari mediante NMR. Supervisors: Dr. Marco Geppi and Dott.ssa Silvia Borsacchi.

    Name and type of organisation providing education and training

    University of Pisa, Faculty of Mathematical, Phisical and Natural Sciences.

    Level in national or international classification

    Specialistic Degree

    Dates

    2006 - 2009

    Title of qualification awarded Three-year Degree in Chemistry, grading 110/110 cum laude. Principal subjects/occupational skills

    covered Knowledge of spectroscopic techniques such as IR and UV-Vis, and particularly NMR. Title of the thesis: Parametri NMR di molecole con propriet ottiche non lineari: determinazione sperimentale e confronto con previsioni teoriche.

    Name and type of organisation providing education and training

    University of Pisa, Faculty of Mathematical, Phisical and Natural Sciences.

    Level in national or international classification

    Short Degree

    Dates

    2001 - 2006

    Title of qualification awarded High School leaving examination, grading 100/100.

    Principal subjects/occupational skills covered

    Scientific and humanistic education

    Name and type of organisation providing education and training

    Senior High School specializing in science eucation U. Dini Pisa.

    Level in national or international classification

    High school leaving qualification.

    Dates Jun 2005 Title of qualification awarded Certificate of the knowledge of English Language (Trinity Grade 7)

    Principal subjects/occupational skills covered

    Ability of daily communication in speaking and writing.

    21 lines xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

  • SoluAon

    Use Europass, but delete the le\-hand column, except for the main headings. *

    Put the useful (e.g. EducaAon, Interests) headings on a separate line

    Delete the useless headings (e.g. Personal InformaAon)

    Delete Europass header and footer * But if you have an insAtute/company requests it or if you have very liBle to put on your CV then use the full Europass

  • Max. 2 pages

    Put publicaAons in a separate doc (but remember these are probably only of interest to research insAtutes, not companies)

    Use links to websites to avoid long explanaAons

    DO NOT USE a small font size

  • Which font? One of these???

    Arial which big company uses Arial? Times which big company uses Times? Comic Sans which big company uses Comic Sans?

  • Writing dates

    Date of birth 5 November 1989 Employment / 2010 2012 Education 2011 now / present

    Dec 2012 - Jan 2013 Graduation 5 November 2010

    4 February 2013

  • Use links to make your CV more concise

    Places: companies, labs, research institutes

    People: supervisors, referees

    Docs: your papers, presentations

    Your work: projects, thesis

    In the Personal Data section: LinkedIn, Academia (+ annotated FB?)

  • Who will read your CV?

    Research insItutes AdministraAon staff Maybe the prof Industry Recruitment agency Human Resources (HR) manager

  • Quiz: Part 2 How much time does the average recruiter spend reading a CV? a) 2 minutes b) 4 minutes c) 10 minutes d) Other (you decide) How long does it take for you to make an impression of someone the first time you meet him / her? a) 4-10 seconds b) 30 seconds c) 1-2 minutes d) 10 minutes or more

  • Answers

    CV 6 seconds

    First impression 4-10 seconds

  • What sections should a CV have? And in what order?

  • Sections in a CV Personal data Objective / Executive summary Work experience Academic experience Skills Hobbies and interests Publications (possibly on separate page) References

  • What personal data should you include?

    Personal data Work experience Academic experience Skills Hobbies and interests Projects, publications, conferences References

  • Personal data

    Photo ????? well discuss this in a minute Name: no (this should be at top of CV) Date and place of birth: yes (but not by law) Nationality: yes Sex: male / female (only for Nicola, Andrea etc) Marital status: not necessary Contact details: yes

  • good or bad? First name: Marco Last name: Rossi Place of birth: Rome Italy Date of birth: March 5th, 1989 Home address: Via Contessa MaAlde 64C 56123 Pisa Italy Work address: Via Giuseppe Moruzzi 1 56124 Pisa Italy Home phone: +39 050 326728 Work phone: +39 050 3982127 Mobile phone: +39 3407981019 Work fax: +39 050 3172593 Mail: marco.rossi@isA.cnr.it

  • Should you put a photo?

    If not, why not? (eg to avoid discriminaAon) If not, what will the HR person think / do?

    If you opt for a photo, what decisions do you need to make about what kind of photo to put?

  • Personal data

    Photo Name: no (this should be at top of CV) Date and place of birth: yes (but not by law) Nationality: yes Sex: male / female (only for Nicola, Andrea etc) Marital status: not necessary Contact details

  • Contact details: email address

    lordofdarkness@yahoo.com opportunities129@gmail.com

    giorossi89@virgilio.it italianstallion@hotmail.com

    carla.rossi@gmail.com

  • Contact details: phone

    ONE phone number, written clearly

    (0039) 340 7888 304

  • Contact details: other

    YES: LinkedIn and Academia links

    NO: Twitter, Facebook NO: Fax

    NO: Skype

  • What are these?

    Objective Executive Summary

    Personal Profile Personal Statement

  • Objective

    To obtain a full-Ame challenging posiAon that offers opportuniAes to learn about nanotechnologies while uAlizing my

    experience in bioroboAcs. A one-sentence statement to say

    what you want why you want it your experience

  • What is the problem with this objective?

    To pursue higher studies that would

    expose my fullest potenAal and abiliAes and opens opportuniAes for my

    interests.

  • So vague. It could have been written by anyone

    To pursue higher studies that expose my fullest potenAal and abiliAes and opens opportuniAes for my interests.

  • So vague. It could have been written by anyone

    To pursue higher studies that expose my fullest potenAal and abiliAes and opens opportuniAes for

    my interests.

    Everything you write (CVs, cover leBers, emails, abstracts, papers, reports) should be as specific as

    possible. This means it must contain concrete key words.

  • Key words

    To obtain a full-Ame challenging posiAon that offers

    opportuniAes to learn about nanotechnologies while uAlizing my experience in

    bioroboIcs.

  • What is an Executive Summary?

    Nine years of development experience. Strong core Java/J2SE - especially in high performance multi-threaded server development. Excellent knowledge of FIX and messaging based connectivity applications Currently in final year of PhD in Virtual Robotics at the University of Pisa. Three years of work experience at Ferrari (Marinella, Italy).

  • What is an Executive Summary?

    Ugo Rossi has 9 years of development experience. Strong core Java/J2SE - especially in high performance multi-threaded server development. Excellent knowledge of FIX and messaging based connectivity applications Currently in last year of PhD in Virtual Robotics at the Department of Information Engineeering of the University of Pisa. Three years of work experience at Ferrari (Marinella, Italy).

    A summary of your experience, full of key words. Not necessarily for advertised job.

  • Why is an executive summary useful? For recruitment agencies.

    Dear Silvia, I think you might be interested in Ugo Rossi, a very strong candidate: Nine years of development experience. Strong core Java/J2SE - especially in high performance multi-threaded server development. Excellent knowledge of FIX and messaging based connectivity applications Currently in last year of PhD in Virtual Robotics at the University of Pisa. Three years of work experience at Ferrari (Marinella, Italy). Regards Simon ABC Recruitment Ltd

  • Another example

    Experience in syntheses of organic molecules and polymers especially fluorine-containing (meth)acrylate monomers, macromolecular iniAators and macromolecules with controlled architecture. Good knowledge of controlled/living radical polymerizaAon methods e.g. ATRP, RAFT. Future interests: Supramolecular polymers, well-architectured macromolecules by controlled polymerizaAon, hybrid organic-inorganic nanocomposites

  • EXERCISE 1

    Write your own objecAve maximum one sentence.

  • Personal data Executive summary Work experience Academic experience Skills Hobbies and interests Projects, publications, conferences References

  • Resume = CV

  • Work experience Start and finish dates

    Reverse chronological order

    Name of institute, location, area of research + link

    Your position in the lab + link to lab

    Brief description of what you did, highlighting how it relates to the position you are applying for + link to any projects

  • Work experience Start and finish dates

    Reverse chronological order

    Name of institute, location, area of research + link

    Your position in the lab + link to lab

    Brief description of what you did, highlighting how it relates to the position you are applying for

    This is your opportunity to show your soft skills more on this later

  • Academic experience Start and finish dates, reverse chronological order

    Name of department / institute, location + link

    Projects worked on with details on how they relate to the position you are looking for now + link

    Thesis + link

    AGAIN AN OPPORTUNITY TO SHOW YOUR SOFT SKILLS

  • Thesis

    Only put thesis title if it is self-explanatory. Two line description of thesis. Do NOT put: exact date you defended you thesis names of supervisors unless

  • Degrees and Scores First level degree = 3-year Honours degree /

    Bachelors degree Second level degree = 2-year Masters Five year degree = BSc + MSc Master = 2-year specialized Masters,

    including internship Doctorate: PhD 110/110 cum laude (i.e. top marks, full

    honours)

  • Degrees and Scores

    Search for: international degree equivalencies

  • TranslaIng / AdapIng your CV

    Use the English template of Europass, not the Italian one

    Dont leave any words in your own language either translate or delete

    Provide internaAonal equivalents to your degree

    Dont include any informaAon that is strictly related to your country (e.g. military service, data privacy, signature)

  • Personal data Executive summary Work experience Academic experience Skills Hobbies and interests Projects, publications, conferences References

  • Whats wrong with this section in a CV? Software skills Good knowledge of Matlab / Simulink. Good knowledge of C/C++ language. Good knowledge of Java language. Good knowledge of Html/Javascript. Good knowledge of ASP. Good knowledge of PHP. Good knowledge of Visual Studio. Good knowledge of query language (MySql). Good knowledge of Unix operating systems (included Freebsd, Kubuntu

    and Debian). Good knowledge of Latex. Good knowledge of Doxygen. Intermediate knowledge of Labview.

  • Languages

    Common European Framework of Reference for Languages

    B2 - Independent User (upper intermediate) - Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation. Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party. Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.

  • Languages: spot the mistakes

    Italian mother language English very fluent (spoken and writing) Deutsch good working knowledge french scholastic

  • Languages: spot the mistakes

    Italian mother language Italian mother tongue / native speaker English very fluent (spoken and writing) English fluent (spoken and written) Deutsch good working knowledge German good working knowledge french scholastic French scholastic

  • Soft skills

    communicaAon skills presentaAon skills conflict resoluAon negoAaAon creaAve problem solving team building sales skills customer interface skills

  • Many job advertisements specifically request soft skills

  • Communications skills

    My experience has enabled me to build relationships easily and solve problems fast and efficiently. I can work under pressure both in a team and independently. Responsibility, punctuality and efficiency have always formed part of my work.

    Should you have a separate section for Soft Skills?

  • Communications skills

    My experience has enabled me to build relationships easily and solve problems fast and efficiently. I can work under pressure both in a team and independently. Responsibility, punctuality and efficiency have always formed part of my work.

    Who does the description below refer to? i) you specifically?

    ii) most PhD students on planet Earth?

  • Communications skills

    My experience has enabled me to build relationships easily and solve problems fast and efficiently. I can work under pressure both in a team and independently. Responsibility, punctuality and efficiency have always formed part of my work.

    So, should you have a separate section for Soft Skills?

    No. Your CV should clearly demonstrate that you have these skills without you

    stating this explicitly.

  • Example

    Jan 2012-Mar 2013 Prof Yangs lab (MIT, USA) Assistant researcher: worked on X, Y, Z. Successfully completed two projects on A and B, working to very Aght deadlines. Responsible for small team of researchers. Held 3-month course for second-year undergraduates. Presented papers at two internaAonal conferences.

  • You do not need to write in such detail for every project you have done

    Successfully completed two projects on A and B, working to very Aght deadlines. Responsible for small team of researchers. Held 3-month course for second-year undergraduates. Presented papers at two internaAonal conferences.

  • DIFFICULT EXERCISE

    Write 2-3 lines about a project you have been involved in. Demonstrate that you have so\ skills. Do NOT

    menAon them explicitly.

  • Which of these hobbies and interests would you put on your CV?

    Reading Sports Travelling Playing the guitar Salsa dancing Sailing Computer games Voluntary work Hunting Stamp collecting Learning exotic languages

  • Papers, presentaIons, posters etc

    Only include a list of these if you are applying for a job in research

    Put them on a separate page or simply have a link to your webpage

    For industry, you can summarize your achievements by saying: As first author, wrote 5 peer-reviewed papers for interna6onal journals; presented 3 papers at interna6onal conferences

  • Personal data Executive summary Work experience Academic experience Skills Hobbies and interests References

    Weve nearly finished CVs!

  • What is a reference?

    The name and contact details of someone you have worked for.

    HR people often contact your reference to check that you can really do what you say you can do.

    But you can also collect / write your own reference letters. Heres how

  • Get references from everyone you work for

    Whenever you work for someone - a professor or a company - get a reference from them. Also, ask their permission to use their name and email address on your CV.

  • The reference should include:

    name

    position

    email address

    Choose the references that have the most connection to the job you want.

  • Le`er in support to the candidacy of Barbara Bargagna as XXX at the XXX I am wriAng this, having assessed the capacity of Barbara Bargagna both as a teacher of Social Anthropology (University of Pisa) and during her Masters in biomedical anthropology at the Humanist InsAtute, of which I am the coordinator. Also in this last year I got to know the skills and potenAal of the candidate as a research fellow at our insAtute.

    How could the beginning of this reference le`er be improved?

  • I am wriAng this, having assessed the capacity of Barbara Bargagna both as a teacher of Social Anthropology (University of Pisa) and during her Masters in biomedical anthropology at the Humanist InsAtute, of which I am the coordinator. 51 words and very poorly structured, including ambiguity

  • Reference Letter Structure:

    1) Have a short clear heading

    NO!!! LeBer in support to the candidacy of Barbara Bargagna as researcher at the InsAtute of X.

    Barbara Bargagna

  • 2) Begin with a one-sentence positive statement

    NO!!! I am wriAng this, having assessed the capacity of Barbara Bargagna both as a teacher of Social Anthropologu Barbara Bargagna It is a pleasure for me to have the opport-unity to thoroughly recommend Barbara Bargagna [for the posiAon of ]

  • Short clear sentences in a logical order

    I am the coordinator of Humanist InsAtute at the University of Pisa (Italy). I was Barbara Bargagnas supervisor while she was doing her Masters of Science in Biomedical Anthropology. She was also a student in my class on Social Anthropology.

  • Structure of Reference Letter 3) Referee states his / her position

    I am the coordinator of Humanist InsAtute at the University of Pisa (Italy).

  • 4) Referee states how he / she is connected to the candidate

    I was Barbara Bargagnas supervisor while she was doing her Masters of Science in Biomedical Anthropology.

  • 5) Specific details this should represent the main part of the letter

    During her Masters thesis, Barbara demonstrated great intuiAveness in solving ... In fact, she played a major role in She also

  • 6) Refer to candidates personality

    Barbara has a bright and lively personality and works extremely well in teams, both as a team member and team leader.

  • 7) End in positive way

    I very much hope that her applicaAon will be taken into serious consideraAon as I am sure that Barbara Bargagna represents an excellent candidate.

  • Summary of structure

    1. Heading 2. PosiAve opening sentence 3. Referees posiAon 4. Referees connecAon to candidate 5. Details about candidates qualificaAons 6. Reference to candidates wonderful personality 7. PosiAve conclusion

  • Reference letters are very important.

    Write them yourself and get the prof to sign them.

    Alternatively, dont be afraid to modify

    what your prof writes. Even the best profs are not perfect! But you are!

  • If you write your own references, make sure they all look different

    Different font, layout and date systems

    Different beginnings and endings

    Different lengths

  • SUMMARY (1): Your CV says a lot about you, and not just your experience and technical skills

    Organization skills (layout) Accuracy at work (spelling) Consistency (dates, fonts, bold) Communication skills (readability) Ability to be concise Personality (interests) Proactive (you have thought about all

    the readers needs and questions)

  • Summary (2)

    Only what reader really needs to know. Clear simple layout - 10/11 pt font, Arial

    (not Times) Put info in reverse chronological order Your CV = your image = you Keep it short References

  • adrian.wallwork@gmail.com

    COVER LETTERS

    Cover LeBers

    adrian.wallwork@gmail.com

  • What should you include in the cover letter?

    How long should it be?

  • What to include in cover letter Say what job you are applying for and why you

    are interested in this field / company Say how your skills and experience directly

    apply to that job Do NOT talk about the benefits for YOU of

    working for them Make it clear you know something about the

    institute / company, and how you would fit in Keep it as short as possible

  • Q: What is the biggest problem with the cover letter?

    A: Making sure someone actually opens your email / letter and reads it.

  • Q: So how can you ensure they open and read your letter?

    A: By having a good subject line

  • Subject line for a position that has been advertised

    Give name of position youre applying for State where / when you saw the

    advertisement Examples: Application for post-doc researcher (LinkedIn) Internship in Prof Smiths Lab (ad on your website, 7 Mar 13)

  • The problem is when no position has been advertised e.g. when you are looking for an

    internship (stage) in someones lab

  • YOU Elena Szarbo works

    for Smith

    Prof Rossi your prof knows him + he knows Smith

    Prof Smith you want to

    work in his lab

  • Subject line for email to Prof Smith: Andrea Rossi. Post-doc position in your lab.

  • Subject line for email to Elena Szarbo: Elena, favor from Pisa university: position in Prof

    Smiths lab? Email to Prof Smith after contact with Elena Szarbo Elena Szarbo. Post-doc position in your lab.

    This may seem like a strange solution. But remember you aim is only to get Prof Smith to open

    your email.

  • In a letter, have a subject line

    ADVERTISED POSITION

    ICT engineer (ESA website 3 Apr) I would like to apply for the position of ICT engineer as advertised on your website. NON- ADVERTISED POSITION

    ICT engineer I was wondering whether you have any positions available at ESA for an ICT engineer. OR Your name was given to me by Prof Jo Smith, who thought you might have position available as an ICT engineer.

  • Moral of the story: Get connected

  • If all else fails:

  • Online applications: No cover letter?

  • Layout of cover letter Find documents written by the institute /

    company and imitate their:

    style layout - e.g. use of white space font and font size Make it seem that you already work for that

    institute / company.

  • To whom it may concern For the attention of the human resources manager. To the head of the Risk Analysis Department Dear Sir / Madam

    Addressing the reader: how effecIve are these?

  • Find out the name of HR person and address him /her : Dear Hugo Martin

    Why is this important?

  • How much do you want that job?

    If you really want something there is always a way to find

    out the name of the relevant person.

    And it will say a lot about your character if you find

    the way.

  • If you find out the name of the relevant person it clearly demonstrates that you:

    really want the job are proactive are different from the average candidate

  • Beginning your letter: What impression will HR person have?

    My name is XYZ and I would like to become part in a dynamic and innovaAve field. I am looking for a sAmulaAng and strongly internaAonal atmosphere that favors my career development. I know about Your job posiAon and I would like to give my effort to your, welcoming the opportunity to uAlise the knowledge and experience I have gained

  • Is this a good letter? Why? What impression will HR person have? I am very interested in applying for the Consultant PosiAon at UNIDO. I am in my final year of X at the University of Pisa. The qualificaAons and skills I bring to this posiAon include: Ph.D. in Economics Experience at OECD in the Development and Technical CooperaAon Division (April 2012)

    Data management skills I will discuss my final thesis in May 2013 and I would be available to start work immediately a\er. I look forward to hearing from you.

  • ApplicaIon for post-doc : GOOD example, why? I am wriAng to inquire about the possibility of a postdoctoral posiAon in your laboratory. I graduated in 2012 with an MSc in X. I am currently a PhD student in Prof Xs laboratory at the University of Pisa and I plan to graduate in June 2013. My PhD work has focused on xxx. All my work to date has been published in arAcles in top internaAonal journals. I have experience in: x y z I know that you are currently working on X, and I believe that my experience in this area (three EU-funded projects) would be an asset to your team I look forward to hearing from you.

  • 1) Say what posiIon you want

    I am wriAng to inquire about the possibility of a postdoctoral posiAon in your laboratory.

  • 2) Say what youre doing now, and when your current posiIon will end

    I graduated from Wroclaw Technical University in 2012 with an MSc in X. I am currently a PhD student in Prof Xs laboratory at the University of Pisa and I plan to graduate in June 2013

  • 3) Selected past history that will interest the professor and that gives you credibility

    My PhD work has focused on xxx. All my work to date has been published in arAcles, whose Atles can be found in the aBached CV. I have experience in NMR techniques, especially regarding xx and yy. I have been trained to operate Bruker NMR 400MHz, 500MHz, 600 MHz using Xwin-NMR. etc etc etc

  • 4) Show that you know about the prof (or company) Highlight benefit of having you in their team

    I know that you are currently working on X, and I believe that my experience in this area (three EU-funded projects) would be an asset to your team.

  • 5) Brief ending further details can be given in the next email

    I look forward to hearing from you. Karolina Gajda

  • Summary of simple structure for cover le`er

    1. Job you want 2. Current situaAon + end point 3. Relevant past history 4. Benefit for them (unique

    factors you can offer) 5. Brief final salutaAon

  • Remember: HR want to know not just your technical skills and experience but also:

    Concrete evidence of these skills

    Ability to work in teams + evidence of this

    Ability to do presentations

    Evidence that you know something about their institute / company

  • Be careful of how you talk about your personality and soft skills

  • Would you say this?

    I hate human relaAonships. Im lazy, with a zero capacity for teamwork. I have rarely worked during my studies and I never meet deadlines. It is important for me never to finish my projects.

  • So dont say this. Too vague. Applicable to everyone

    I love human relaAonships. Im proacAve with a high capacity for teamwork. I work hard during my studies. I like to complete my projects and goals.

  • Your cover le`er is NOT a horoscope Make it as specific as possible

  • Remove redundant informaIon this will help the key informaIon to stand out clearly

    Your name at beginning Enclosed CV Available for interview (only say when NOT available)

    Contact you for addiAonal info References upon request

  • Remove redundancy Dear Mrs Helen Murray

    Application for position of Post doc DVB researcher

    With reference to the vacancy advertised on your website, I would

    like to apply for the position of post doc researcher.

    I am particularly interested in taking active part in the research

    activities of the Connectivity Systems and Network department. In

    fact, I spent an internship at XYZ where I also managed a small team

    of PhD students.

    As you will note from my CV / resume, In November 2011, I

    graduated in Telecommunication Engineering at the University of

    Pisa, Italy. For my Masters project, I was an intern at XYZ, where I

    joined the DVB-TM ad hoc working group and worked on carrier

    synchronization algorithms for DVB-S2 applications.

    I am available for interview at any time.

    If you need any further information, do not hesitate to contact me

    either by phone or e-mail.

    I look forward to hearing from you.

    Yours sincerely,

    Pinco Pallino

    Enc: CV !

  • I am pleased to submit to your aBenAon my CV. Please find in aBachment my curriculum. I passed the state exam, obtaining the Atle of Engineer. WaiAng for your favourable response. I remain in expectaAon of Your sollecit reply. Ing. Rossi.

    Be careful of set phrases (Italianisms)

  • I am pleased to submit to your aBenAon my CV. I read your job posAng for an Assistant Administrator with interest. Please find in aBachment my curriculum. Please find my CV aBached. (probably redundant) I passed the state exam, obtaining the Atle of Engineer. Meaningless outside Italy. WaiAng for your favourable response. I look forward to hearing from you. I remain in expectaAon of Your sollecit reply. Ing. Rossi. I look forward to hearing from you. Best regards, Carlo Rossi

    Be careful of set phrases (Italianisms)

  • Dangers of templates from the Internet

  • You might copy phrases that dont fit in with the rest of your letter because they are in perfect English (!), too formal/informal, antiquated, inappropriate (e.g. too American) Solution 1: Only copy phrases you have frequently seen before understand completely Solution 2: Only write phrases you are sure exist in English (not Italianisms) have checked with Google

  • Copied by Italian PhD students from US website: Whats the problem?

    I would be a valuable asset to your firm and for your research team. I feel that a meeAng would allow us to beBer understand each others needs. Please contact me at your earliest convenience so that we can set up a Ame that works for both us as I am eager to speak with you about the direcAon that your University is moving.

  • Make sure you know WHO the site is for: PhDs or CEOs!

  • 1) Only copy the relevant parts 2) Dont randomly replace one key

    word (company) with another (university)

    (1) I would be a valuable asset to your firm and for your research team.

    (2) I am eager to speak with you about the direcAon that your University is moving.

  • Intelligence test # 9

    Bat + ball = $1.10 Bat = $1 more than ball Ball =

  • Responding to an adverIsement

  • Match your qualficaIons with their requirements

    SELECTION CRITERIA PhD pertaining to design, implementaIon and evaluaIon of environment related programs and projects

    Knowledge of Bank operaIons and insAtuAonal issues

    Ability to to produce high-quality output in response to Ight deadlines

  • Match your qualficaIons with their requirements

    Knowledge of Bank operaIons and insAtuAonal issues

    I have worked for Barclays and MPS as a Ability to produce high-quality output in response to Ight deadlines and I During my internship at MPS, I successfully completed two projects ahead of schedule.

  • Summary: Writing skills

  • So, what have you learned about wriIng skills?

    Write from readers point of view, not yours Make it easy for the reader to find info - ensure important / unique info stands out

    Reasonably short sentences no incisi Clear, logical structure to each sentence / para Concise and no redundancy every secAon / paragraph / word must add value for the reader

    Check your grammar only write what you know is 100% correct

    Check your spelling

  • ApplicaIon for post-doc : BAD example, why?

    I recently completed the Phd in xxxx at the University of Pisa, and Id like to become a good researcher in this field. I enclose a copy of my curriculum vitae for your consideraAon. I would like to increase my experience and knowledge in your laboratories, because they are very technological and.. technology is fundamental to be a good scienAst! I am avalaible for an interview at any Ame, and I am avalaible for work immediately.

  • Terrible because:

    Probably took 2 minutes to write No structure All I can, I am, I have, I need, I want No menAon of benefit for prof Redundant info No spell check = terrible impression / image of candidate

  • What impression would you have of this candidate?

    Sono correntemente un studente di doBorato di ricerca in laboratorio Prof Rossi presso l'Universit di Pisa ho intenzione di laurearmi a jugno 2013. So che lei sta lavorando su X, e credo che la mia experienza in questa seBore (tree progeU finanziaA dallEU) sarebbe un bene per la Tua squadra. Non vedo l'ora di senAre da Lei. SlauA cordiali,

  • Dont underesImate the importance of docs that will help you to get a job.

    It is worth paying an expert to correct your: CV

    Cover le`er / email Reference le`ers

    What is 50 once in your life, compared to

    5000 every month?

  • Conctact me for revisions of manuscripts and scienAfic

    English courses: adrian.wallwork@gmail.com