Montgomery County, Va. FY2016 Budget

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Montgomery County Virginia Fiscal Year 2016 Approved Budget

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  • COUNTY OF MONTGOMERY, VIRGINIA

    FISCAL YEAR 2016 APPROVED BUDGET

    BOARD OF SUPERVISORS

    William Brown, Chair District E

    Mary Biggs, Vice-Chair

    District F

    Annette Perkins District A

    Christopher Tuck

    District B

    Gary Creed District C

    Todd King District D

    Matthew Gabriele

    District G

  • COUNTY ADMINISTRATOR F. Craig Meadows

    DEPUTY COUNTY ADMINISTRATOR L. Carol Edmonds

    FINANCIAL & MANAGEMENT SERVICES DIRECTOR Angela M. Hill

    BUDGET MANAGER Marc M. Magruder

    SENIOR PROGRAM ASSISTANT Susan S. Dickerson

  • BUDGET MESSAGE

    FISCAL YEAR 2016 APPROVED BUDGET

  • TABLE OF CONTENTS

    FISCAL YEAR 2016 APPROVED BUDGET

  • TABLE OF CONTENTS

    BUDGET SUMMARY Introduction ................................................................................................................................. 1 Summaries of Major Selected Functions ..................................................................................... 2 All Funds Summary ...................................................................................................... Appendix A Recap of Expenditures by Division ............................................................................... Appendix B Summary of Full-Time Employees/Equivalents ............................................................ Appendix C Approved FY 16 Classification and Compensation Plan .............................................. Appendix D Graphs ......................................................................................................................... Appendix E Organization Chart ....................................................................................................... Appendix F UNDERSTANDING THE BUDGET: MONTGOMERY COUNTYS BUDGET PROCESS Preparation of the Annual Budget ............................................................................................... 1 FY 16 Budget Calendar ............................................................................................................... 1 The Countys Budget Process ..................................................................................................... 1 How to Understand and Use this Document ............................................................................... 2 Conclusion .................................................................................................................................. 3 Glossary of Financial Terms ........................................................................................................ 4 REVENUE SUMMARY Overview of Economic Status ..................................................................................................... 1 County Resources ....................................................................................................................... 5 Current Property Taxes ............................................................................................................... 6 Conclusions ................................................................................................................................ 11 Revenue Estimates ...................................................................................................... Appendix A EXPENDITURE PLANS

    Revenue Sharing 100 Board of Supervisors 110 County Administration 120 County Attorney 130 Financial & Management Services 132 Insurance 140 Information Technology 150/152 Commissioner of Revenue/Assessments 160/162 Treasurer-C. Bd./Treasurer-Collections 170 Registrar/Electoral Board 180 Internal Services 200 Commonwealth Attorney 210 Circuit Court 220 General District Court 230 Juvenile & Domestic Relations Court 240 Magistrate 250 Clerk of the Circuit Court 310/320 Sheriff-Comp. Bd./Sheriff-County 330 Fire Departments & Rescue Squads

    400 General Services 420 Engineering & Regulatory Compliance 510 Comprehensive Services Act 520 Human Services 530 Public Health Department 540 Social Services 700 Parks & Recreation 710 Regional Library System 800 Planning & GIS Services 810 Economic Development 910 Other Agencies 950/960 Contingencies-General & Special 03 Law Library 09 Montgomery County Public Schools 18 General Government Debt Services Montgomery County Capital

  • BUDGET SUMMARY

    FISCAL YEAR 2016 APPROVED BUDGET

  • BUDGET SUMMARY

    Budget Summary, Page 1

    Introduction The FY 16 budget for General Fund totals $113.4 million, including the transfer to the School Operating Fund that totals $44.2 million; the School Operating Fund totals $100.5 million. The general government portion of the General Fund (net of transfers to other funds) totals $45.1 million and the School Operating Fund (net of transfers) totals $100.1 million. The total County budget also includes the Debt Service Fund ($23.9 million), the Law Library Fund ($17,600), the School Nutrition Fund ($4.5 million), funding for County Capital Equipment ($0.8 million), School Capital Construction funds ($1.5 million), and the Economic Development Authority incentive program ($0.4 million). The County budget for all funds (net of transfers) totals $176.3 million. The approved FY 16 real estate tax rate is increased from the adjusted tax rate of 88 cents (based on a revenue neutral tax rate from the recent general reassessment) to 89 cents. This is the same rate as was approved in the FY 15 budget. Two cents of the 89 cent rate ($1.5 million) are set-aside for new school capital construction. The approved budget also includes no other changes to the Countys existing personal property rates. The FY 16 budget reflects a total increase of $4.4 million in state, federal, and local funds.

    25%

    57%

    3%

    14%1%

    FY16APPROVEDBUDGET

    School Operating

    General Govt

    DebtService

    School Capitalchool

    School NutritionCountyCapital

  • BUDGET SUMMARY

    Budget Summary, Page 2

    unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Costs for operations for the five constitutional officers total $17.9 million, of which local funds cover 65.3% for these offices with state and other resources covering 34.7%. In FY 15, local funds provided 65.6% of the costs with state and other resources providing 34.4%. Summaries of Major Selected Functions General Government Administration General Government Administration refers to divisions such as the Board of Supervisors, County Administrator, County Attorney, Registrar, Financial and Management Services, Information Technology, Human Services, Internal Services, and others. 9 $25,732 is added to for costs associated with the early notification software program that

    provides citizens with notifications of natural and manmade disasters that occur in the community.

    9 $50,000 is added to establish a career development program for all County employees. Previously, employees of Constitutional Officers could participate in a career development program. This has been suspended pending the development of a County-wide program. The Countys new career development program is designed to provide County employees with professional development skills to empower employees to achieve higher career goals.

    9 $40,000 is added to the Information Technology Budget to cover the cost of replacing Mobile Data Terminals (MDTs) in the Sheriffs Office.

    9 $15,000 is added to the Information Technology Budget to cover the increased cost of the Microsoft maintenance contract.

    9 $17,500 is added to the Registrars Budget to cover the cost of optical scan ballots. The Registrar is required to replace all touch screen voting machines with new optical scan voting machines. These new optical scan voting machines require a special ballot that were not required under the old touch screen machines.

    9 $1,650 is added to cover basic electric, heating, and water and sewer costs for the County garage.

    9 $66,000 is added to the Countys vehicle replacement schedule. The County reduced the vehicle replacement base budget to address budget shortfalls in 2010.

    9 $3,500 is added for increased cost of aerial pictometry photography.

    9 $2,685 is added for a 2% increase to part-time non-classified wages in the Parks and Recreation Division.

  • BUDGET SUMMARY

    Budget Summary, Page 3

    9 $342 is added for a 2% increase to part-time non-classified wages in the Economic Development Division.

    Judicial Administration Judicial Administration includes the Clerk of the Circuit Court, Juvenile and Domestic Court, Circuit Court, General District Court, Magistrate, Commonwealths Attorney, etc. The County is required to provide office space, furniture, filing cabinets, and other minimal operational items for the Courts. The State Supreme Court provides funding for other costs such as personal services. 9 $9,582 is added to cover the maintenance fee for the Commonwealth Attorneys new

    criminal case management system.

    Tax Collection Tax Collection includes the Commissioner of Revenue and the Treasurer. Funding from the FY 15 to the FY 16 budget increased 2.8%.

    FY 15 Budget

    FY 16 Budget Difference

    % Change

    Commissioner of Revenue $930,585 $953,566 $22,981 2.47%Treasurer $905,767 $934,114 $28,347 3.13%Total $1,836,352 $1,887,680 $51,328 2.80%

    9 $14,000 is added for the cost of administering the Department of Motor Vehicles (DMV) Stop

    Program. This program prevents taxpayers from receiving DMV license renewals until their delinquent taxes are paid to the County.

    Public Safety Expenditures for Public Safety are comprised of the Sheriffs Department and fire and rescue operations. This category increased 2.89%.

    FY 15 Budget

    FY 16 Budget Difference

    % Change

    Sheriff $13,831,685 $14,249,551 $417,866 3.02%Fire and Rescue $1,362,391 $1,373,461 $11,070 0.81%Fire and Rescue Capital $700,000 $730,000 $30,000 4.29%Total $15,894,076 $16,353,012 $458,936 2.89%

    Highlights include: Sheriff Additions: 9 $3,823 is added to cover basic electric, heating, and water and sewer costs for the County

    jail. 9 $18,000 is added for the increased cost of required medical screenings and increased

    pharmaceutical costs of inmates at the local jail and the Western Virginia Regional Jail.

  • BUDGET SUMMARY

    Budget Summary, Page 4

    9 $75,000 is added to the Sheriffs overtime budget to compensate employees with paid overtime in lieu of compensatory time and to reduce accrued compensatory balances.

    9 $20,000 is added to the Sheriffs uniform replacement budget to cover the actual amount of

    monies currently being spent on uniform replacements. 9 $100,000 is added to the Sheriffs budget to cover annual recovered cost revenues for

    security services provided for various functions throughout the County. 9 $2,000 is added to the Sheriffs Office for Project Life Saver. 9 $9,189 is added for health benefits for part-time employees in the Sheriffs Office to cover the

    cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

    The Sheriffs Office is supported with $4.6 million in state/other designated funds or 32% of the Sheriffs total budget. Local funds provide $9.7 million or 68% of the Sheriffs total budget. The chart below shows the amount of local funding provided for the Sheriffs office over the past ten fiscal years.

    $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000

    FY07

    FY08

    FY09

    FY10

    FY11

    FY12

    FY13

    FY14

    FY15

    FY16Sheriff'sOfficeLocalFunding

    Fire and Rescue Additions:

    9 $11,070 is added to fire and rescue basic insurance and incentives needs.

    General Services The General Services function consists of Solid Waste Removal, Maintenance of Buildings and Grounds, Animal Control. Highlights include: 9 $103,091 is added to cover basic electric, heating, and water and sewer costs that are paid

    for by the General Services Department.

  • BUDGET SUMMARY

    Budget Summary, Page 5

    9 $8,000 is added for maintenance costs associated with Building C and the Government Center.

    9 $8,000 is added for the one-time cost of an elevator lift to help service lights, infrastructure, and other areas of County buildings that are above 35 feet tall.

    9 $3,000 is added for the increased cost of the maintenance service contract at the Meadowbrook Library.

    9 $3,748 is added for health benefits for part-time employees in the General Services Division to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

    9 $6,354 is added for a 2% increase to part-time non-classified wages in the General Services Division.

    9 $19,000 is added for the cost of maintenance service contracts for the Public Safety Building. Engineering and Regulatory Compliance The Engineering and Regulatory Compliance division is responsible for the functions of Landfill Management, Inspections, Soil and Erosion Control, and a new program, Stormwater Management. 9 $3,600 is added address the basic operating costs of the Storm Water Management

    Program, including vehicle insurance, vehicle maintenance, and other miscellaneous operating supplies.

    Health and Welfare Health and Welfare includes Social Services, Human Services, Public Health and the Comprehensive Services Act. Funding for these agencies includes federal, state and local dollars totaling $8 million. Of the total amount budgeted for Health and Welfare, 67.9% is attributable to the Department of Social Services where funding is provided to cover the Countys share of mandated costs related to public assistance programs and administrative costs, which includes the departments employees participation in the Countys Compensation Plan. Funding for Human Services and the Health Department provides 11.6% of the total in this category. The remaining funds support services through the Comprehensive Services Act (CSA), of which County dollars represent 20.5% of the total funding.

    FY 15 Budget FY 16 Budget Difference % ChangeComprehensive Services Act $1,651,969 $1,651,969 $0 0.00%Human Services $398,471 $389,524 ($8,947) -2.25%Public Health $493,266 $493,266 $0 0.00%Social Services $5,331,880 $5,479,825 $147,945 2.77%Total $7,875,586 $8,014,584 $138,998 1.76%

  • BUDGET SUMMARY

    Budget Summary, Page 6

    Education The Montgomery County Public Schools total School Operating Fund increased by $3.5 million. County funding in the FY 16 budget totals $44.2 million. This is an increase in County funding of $2.13 million from FY 15 to FY 16. An additional $1.5 million or 2 cents of the real estate tax rate has been set aside for future new school capital construction for FY 16. Regional Library The Regional Library accounts for 4.29% of the general government portion of the County General Fund budget, with funding of $1.9 million. The chart below shows the funding for the Regional Library over the past ten fiscal years.

    $1,400,000$1,500,000$1,600,000$1,700,000$1,800,000$1,900,000$2,000,000

    FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16

    FiscalYear...

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