Montgomery County, Va. FY2016 Budget

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Montgomery County Virginia Fiscal Year 2016 Approved Budget

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  • COUNTY OF MONTGOMERY, VIRGINIA

    FISCAL YEAR 2016 APPROVED BUDGET

    BOARD OF SUPERVISORS

    William Brown, Chair District E

    Mary Biggs, Vice-Chair

    District F

    Annette Perkins District A

    Christopher Tuck

    District B

    Gary Creed District C

    Todd King District D

    Matthew Gabriele

    District G

  • COUNTY ADMINISTRATOR F. Craig Meadows

    DEPUTY COUNTY ADMINISTRATOR L. Carol Edmonds

    FINANCIAL & MANAGEMENT SERVICES DIRECTOR Angela M. Hill

    BUDGET MANAGER Marc M. Magruder

    SENIOR PROGRAM ASSISTANT Susan S. Dickerson

  • BUDGET MESSAGE

    FISCAL YEAR 2016 APPROVED BUDGET

  • TABLE OF CONTENTS

    FISCAL YEAR 2016 APPROVED BUDGET

  • TABLE OF CONTENTS

    BUDGET SUMMARY Introduction ................................................................................................................................. 1 Summaries of Major Selected Functions ..................................................................................... 2 All Funds Summary ...................................................................................................... Appendix A Recap of Expenditures by Division ............................................................................... Appendix B Summary of Full-Time Employees/Equivalents ............................................................ Appendix C Approved FY 16 Classification and Compensation Plan .............................................. Appendix D Graphs ......................................................................................................................... Appendix E Organization Chart ....................................................................................................... Appendix F UNDERSTANDING THE BUDGET: MONTGOMERY COUNTYS BUDGET PROCESS Preparation of the Annual Budget ............................................................................................... 1 FY 16 Budget Calendar ............................................................................................................... 1 The Countys Budget Process ..................................................................................................... 1 How to Understand and Use this Document ............................................................................... 2 Conclusion .................................................................................................................................. 3 Glossary of Financial Terms ........................................................................................................ 4 REVENUE SUMMARY Overview of Economic Status ..................................................................................................... 1 County Resources ....................................................................................................................... 5 Current Property Taxes ............................................................................................................... 6 Conclusions ................................................................................................................................ 11 Revenue Estimates ...................................................................................................... Appendix A EXPENDITURE PLANS

    Revenue Sharing 100 Board of Supervisors 110 County Administration 120 County Attorney 130 Financial & Management Services 132 Insurance 140 Information Technology 150/152 Commissioner of Revenue/Assessments 160/162 Treasurer-C. Bd./Treasurer-Collections 170 Registrar/Electoral Board 180 Internal Services 200 Commonwealth Attorney 210 Circuit Court 220 General District Court 230 Juvenile & Domestic Relations Court 240 Magistrate 250 Clerk of the Circuit Court 310/320 Sheriff-Comp. Bd./Sheriff-County 330 Fire Departments & Rescue Squads

    400 General Services 420 Engineering & Regulatory Compliance 510 Comprehensive Services Act 520 Human Services 530 Public Health Department 540 Social Services 700 Parks & Recreation 710 Regional Library System 800 Planning & GIS Services 810 Economic Development 910 Other Agencies 950/960 Contingencies-General & Special 03 Law Library 09 Montgomery County Public Schools 18 General Government Debt Services Montgomery County Capital

  • BUDGET SUMMARY

    FISCAL YEAR 2016 APPROVED BUDGET

  • BUDGET SUMMARY

    Budget Summary, Page 1

    Introduction The FY 16 budget for General Fund totals $113.4 million, including the transfer to the School Operating Fund that totals $44.2 million; the School Operating Fund totals $100.5 million. The general government portion of the General Fund (net of transfers to other funds) totals $45.1 million and the School Operating Fund (net of transfers) totals $100.1 million. The total County budget also includes the Debt Service Fund ($23.9 million), the Law Library Fund ($17,600), the School Nutrition Fund ($4.5 million), funding for County Capital Equipment ($0.8 million), School Capital Construction funds ($1.5 million), and the Economic Development Authority incentive program ($0.4 million). The County budget for all funds (net of transfers) totals $176.3 million. The approved FY 16 real estate tax rate is increased from the adjusted tax rate of 88 cents (based on a revenue neutral tax rate from the recent general reassessment) to 89 cents. This is the same rate as was approved in the FY 15 budget. Two cents of the 89 cent rate ($1.5 million) are set-aside for new school capital construction. The approved budget also includes no other changes to the Countys existing personal property rates. The FY 16 budget reflects a total increase of $4.4 million in state, federal, and local funds.

    25%

    57%

    3%

    14%1%

    FY16APPROVEDBUDGET

    School Operating

    General Govt

    DebtService

    School Capitalchool

    School NutritionCountyCapital

  • BUDGET SUMMARY

    Budget Summary, Page 2

    unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Costs for operations for the five constitutional officers total $17.9 million, of which local funds cover 65.3% for these offices with state and other resources covering 34.7%. In FY 15, local funds provided 65.6% of the costs with state and other resources providing 34.4%. Summaries of Major Selected Functions General Government Administration General Government Administration refers to divisions such as the Board of Supervisors, County Administrator, County Attorney, Registrar, Financial and Management Services, Information Technology, Human Services, Internal Services, and others. 9 $25,732 is added to for costs associated with the early notification software program that

    provides citizens with notifications of natural and manmade disasters that occur in the community.

    9 $50,000 is added to establish a career development program for all County employees. Previously, employees of Constitutional Officers could participate in a career development program. This has been suspended pending the development of a County-wide program. The Countys new career development program is designed to provide County employees with professional development skills to empower employees to achieve higher career goals.

    9 $40,000 is added to the Information Technology Budget to cover the cost of replacing Mobile Data Terminals (MDTs) in the Sheriffs Office.

    9 $15,000 is added to the Information Technology Budget to cover the increased cost of the Microsoft maintenance contract.

    9 $17,500 is added to the Registrars Budget to cover the cost of optical scan ballots. The Registrar is required to replace all touch screen voting machines with new optical scan voting machines. These new optical scan voting machines require a special ballot that were not required under the old touch screen machines.

    9 $1,650 is added to cover basic electric, heating, and water and sewer costs for the County garage.

    9 $66,000 is added to the Countys vehicle replacement schedule. The County reduced the vehicle replacement base budget to address budget shortfalls in 2010.

    9 $3,500 is added for increased cost of aerial pictometry photography.

    9 $2,685 is added for a 2% increase to part-time non-classified wages in the Parks and Recreation Division.

  • BUDGET SUMMARY

    Budget Summary, Page 3

    9 $342 is added for a 2% increase to part-time non-classified wages in the Economic Development Division.

    Judicial Administration Judicial Administration includes the Clerk of the Circuit Court, Juvenile and Domestic Court, Circuit Court, General District Court, Magistrate, Commonwealths Attorney, etc. The County is required to provide office space, furniture, filing cabinets, and other minimal operational items for the Courts. The State Supreme Court provides funding for other costs such as personal services. 9 $9,582 is added to cover the maintenance fee for the Commonwealth Attorneys new

    criminal case management system.

    Tax Collection Tax Collection includes the Commissioner of Revenue and the Treasurer. Funding from the FY 15 to the FY 16 budget increased 2.8%.

    FY 15 Budget

    FY 16 Budget Difference

    % Change

    Commissioner of Revenue $930,585 $953,566 $22,981 2.47%Treasurer $905,767 $934,114 $28,347 3.13%Total $1,836,352 $1,887,680 $51,328 2.80%

    9 $14,000 is added for the cost of administering the Department of Motor Vehicles (DMV) Stop

    Program. This program prevents taxpayers from receiving DMV license renewals until their delinquent taxes are paid to the County.

    Public Safety Expenditures for Public Safety are comprised of the Sheriffs Department and fire and rescue operations. This category increased 2.89%.

    FY 15 Budget

    FY 16 Budget Difference

    % Change

    Sheriff $13,831,685 $14,249,551 $417,866 3.02%Fire and Rescue $1,362,391 $1,373,461 $11,070 0.81%Fire and Rescue Capital $700,000 $730,000 $30,000 4.29%Total $15,894,076 $16,353,012 $458,936 2.89%

    Highlights include: Sheriff Additions: 9 $3,823 is added to cover basic electric, heating, and water and sewer costs for the County

    jail. 9 $18,000 is added for the increased cost of required medical screenings and increased

    pharmaceutical costs of inmates at the local jail and the Western Virginia Regional Jail.

  • BUDGET SUMMARY

    Budget Summary, Page 4

    9 $75,000 is added to the Sheriffs overtime budget to compensate employees with paid overtime in lieu of compensatory time and to reduce accrued compensatory balances.

    9 $20,000 is added to the Sheriffs uniform replacement budget to cover the actual amount of

    monies currently being spent on uniform replacements. 9 $100,000 is added to the Sheriffs budget to cover annual recovered cost revenues for

    security services provided for various functions throughout the County. 9 $2,000 is added to the Sheriffs Office for Project Life Saver. 9 $9,189 is added for health benefits for part-time employees in the Sheriffs Office to cover the

    cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

    The Sheriffs Office is supported with $4.6 million in state/other designated funds or 32% of the Sheriffs total budget. Local funds provide $9.7 million or 68% of the Sheriffs total budget. The chart below shows the amount of local funding provided for the Sheriffs office over the past ten fiscal years.

    $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000

    FY07

    FY08

    FY09

    FY10

    FY11

    FY12

    FY13

    FY14

    FY15

    FY16Sheriff'sOfficeLocalFunding

    Fire and Rescue Additions:

    9 $11,070 is added to fire and rescue basic insurance and incentives needs.

    General Services The General Services function consists of Solid Waste Removal, Maintenance of Buildings and Grounds, Animal Control. Highlights include: 9 $103,091 is added to cover basic electric, heating, and water and sewer costs that are paid

    for by the General Services Department.

  • BUDGET SUMMARY

    Budget Summary, Page 5

    9 $8,000 is added for maintenance costs associated with Building C and the Government Center.

    9 $8,000 is added for the one-time cost of an elevator lift to help service lights, infrastructure, and other areas of County buildings that are above 35 feet tall.

    9 $3,000 is added for the increased cost of the maintenance service contract at the Meadowbrook Library.

    9 $3,748 is added for health benefits for part-time employees in the General Services Division to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

    9 $6,354 is added for a 2% increase to part-time non-classified wages in the General Services Division.

    9 $19,000 is added for the cost of maintenance service contracts for the Public Safety Building. Engineering and Regulatory Compliance The Engineering and Regulatory Compliance division is responsible for the functions of Landfill Management, Inspections, Soil and Erosion Control, and a new program, Stormwater Management. 9 $3,600 is added address the basic operating costs of the Storm Water Management

    Program, including vehicle insurance, vehicle maintenance, and other miscellaneous operating supplies.

    Health and Welfare Health and Welfare includes Social Services, Human Services, Public Health and the Comprehensive Services Act. Funding for these agencies includes federal, state and local dollars totaling $8 million. Of the total amount budgeted for Health and Welfare, 67.9% is attributable to the Department of Social Services where funding is provided to cover the Countys share of mandated costs related to public assistance programs and administrative costs, which includes the departments employees participation in the Countys Compensation Plan. Funding for Human Services and the Health Department provides 11.6% of the total in this category. The remaining funds support services through the Comprehensive Services Act (CSA), of which County dollars represent 20.5% of the total funding.

    FY 15 Budget FY 16 Budget Difference % ChangeComprehensive Services Act $1,651,969 $1,651,969 $0 0.00%Human Services $398,471 $389,524 ($8,947) -2.25%Public Health $493,266 $493,266 $0 0.00%Social Services $5,331,880 $5,479,825 $147,945 2.77%Total $7,875,586 $8,014,584 $138,998 1.76%

  • BUDGET SUMMARY

    Budget Summary, Page 6

    Education The Montgomery County Public Schools total School Operating Fund increased by $3.5 million. County funding in the FY 16 budget totals $44.2 million. This is an increase in County funding of $2.13 million from FY 15 to FY 16. An additional $1.5 million or 2 cents of the real estate tax rate has been set aside for future new school capital construction for FY 16. Regional Library The Regional Library accounts for 4.29% of the general government portion of the County General Fund budget, with funding of $1.9 million. The chart below shows the funding for the Regional Library over the past ten fiscal years.

    $1,400,000$1,500,000$1,600,000$1,700,000$1,800,000$1,900,000$2,000,000

    FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16

    FiscalYear

    9 $3,063 is added for health benefits for part-time employees in the Library to cover the cost of

    the Affordable Care Act, which requires employers to provide health insurance for all employees.

    9 $5,119 is added for a 2% increase to part-time non-classified wages in the Library. Debt Service Debt service requirements on existing and new debt are based on the sale of bonds and the interest rate at the time of sale. Debt service schedules are established and dictate debt service retirements over a fixed period. 9 ($302,821) is reduced from existing debt costs to reflect the cost of principal, interest and

    administrative fees associated with long-term debt. County and School principal costs will increase by a total of $568,541; however, interest costs will decrease by ($871,362) for a net decrease in FY 16 of ($302,821).

  • BUDGET SUMMARY

    Budget Summary, Page 7

    Changes in funding for Debt Service include:

    o The General Fund transfer is reduced $195,000 for FY 16. The County refunded several 2010 issued bonds. This refunding generated a yearly savings of $195,000.

    o The General Fund transfer is also reduced $93,235 for FY 16, while an additional $93,235 in Lease Revenue funding is added. The County is receiving $186,471 in lease revenue from the jurisdictions supporting The New River Valley Emergency Communications Regional Authority. The Authority is being established to improve communications systems used by law enforcement and emergency personnel in the region. Based on the projected construction schedule, the Authority will move into Montgomery Countys new public safety facility in July 2015. The Authority will pay rent to the County to offset the debt service attributable to the Authoritys proportion of space in the building. $93,236 was added during the FY 15 budget.

    o The Countys use of debt service fund balance decreased $175,000 as planned. In FY 2010, the County included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 was transferred each year for six years. The FY 15 transfer liquidated the remaining funds to shave the debt service peak.

    o School energy bonds revenue increased $60,960. Based on the bond structure, the schools

    energy savings increased as their debt service increased due to the construction of more energy efficient buildings. These savings are used to support the debt service budget for FY 16.

    o The use of funds generated by the four cents of the tax rate previously set aside increased

    $6,993, as planned. $221,920 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction.

    o The planned use of debt service reserve funds decreased $774 in accordance with the debt

    service reserve requirements set forth in the bond indenture.

    Contingencies General The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. 9 $424,000 is included in the General Contingency Budget. The County has a policy of

    retaining 1% of the general government portion of the Countys General Fund budget to cover contingency needs. The $424,000 provides just less than 1% of the general government portion of the Countys General Fund budget.

    Contingencies Special Special contingencies include monies held in abeyance as a holding account for known issues/expenditures of which the details have yet to be resolved.

  • BUDGET SUMMARY

    Budget Summary, Page 8

    9 $51,771 is added for local match requirements of the Public Health Budget, pending approval of state matching funds.

    9 $18,000 is added for the cost of increased banking fees. Based on the Countys new

    banking services contract with Union First, the County is required to pay for several banking fees that were previously complimentary under the old contract with Stellar One Bank. These funds are held pending a request for proposals for banking services.

    9 $22,204 is the balance remaining from the funds for position reclassifications. The exact

    amount needed for position reclassifications was not known at the time the budget was approved.

    9 $31,112 is the balance from the funds for the New River Valley Emergency Communications

    Regional Authority. The Board for the New River Valley Emergency Communications Regional Authority had not finalized their budget when the FY 2016 budget was approved. The final funding request from the Authority was less than anticipated, and the balance remaining is $31,112. A companion amendment is included in Tab 910 Outside Agencies

    9 $16,350 is held in Special contingencies pending the acquisition of the Shawsville Middle

    School Property. Funding includes mowing ($5,000), insurance ($750), electric services ($2,600), inspection and repair of lighting structures ($6,000), and security measures added to concession doors and the press box ($2,000).

    9 $50,000 is added to fund an Inmate Work Crew Initiative. 9 $9,500 is added to address compensation for selected employees whose compensation falls

    below federal poverty guidelines.

    Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 16 Approved Budget are included in the Appendices at the end of this section.

  • BUDGET SUMMARY

    APPENDIX A

  • Revenues By Type General Fund Law Library School Operating School Cafeteria School Capital County Capital Debt Service EDA Transfers Grand TotalGeneral Property Taxes 87,144,076$ -$ -$ -$ -$ -$ -$ -$ -$ 87,144,076$ Other Local Taxes 12,260,480$ -$ -$ -$ -$ -$ -$ -$ -$ 12,260,480$ Other Undesignated Revenues 693,984$ -$ -$ -$ -$ -$ -$ -$ -$ 693,984$ Designated Revenues 13,303,867$ 15,000$ 56,293,922$ 4,552,043$ -$ -$ 1,762,926$ -$ -$ 75,927,758$ Fund Balance -$ 2,600$ -$ -$ 221,920$ -$ -$ -$ -$ 224,520$ Transfers In -$ -$ 44,211,833$ -$ 1,460,000$ 765,000$ 22,158,112$ 380,000$ (68,974,945)$ -$ Total 113,402,407$ 17,600$ 100,505,755$ 4,552,043$ 1,681,920$ 765,000$ 23,921,038$ 380,000$ (68,974,945)$ 176,250,818$

    Expenditures By Type General Fund Law Library School Operating School Cafeteria School Capital County Capital Debt Service EDA Transfers Grand TotalGeneral Govt. Admin. 5,971,607$ -$ -$ -$ -$ -$ -$ -$ -$ 5,971,607$ Planning and Economic Development 1,016,397$ -$ -$ -$ -$ -$ -$ -$ -$ 1,016,397$ Parks and Recreation 1,065,804$ -$ -$ -$ -$ -$ -$ -$ -$ 1,065,804$ Library 1,931,766$ -$ -$ -$ -$ -$ -$ -$ -$ 1,931,766$ Other Agencies 1,664,328$ -$ -$ -$ -$ -$ -$ -$ -$ 1,664,328$ Health and Welfare 7,625,060$ -$ -$ -$ -$ -$ -$ -$ -$ 7,625,060$ General Services 4,822,222$ -$ -$ -$ -$ -$ -$ -$ -$ 4,822,222$ Engineering and Regulatory Compliance 674,202$ -$ -$ -$ -$ -$ -$ -$ -$ 674,202$ Public Safety 15,623,012$ -$ -$ -$ -$ -$ -$ -$ -$ 15,623,012$ Judicial Administration 1,978,027$ -$ -$ -$ -$ -$ -$ -$ -$ 1,978,027$ Tax Collections 2,062,680$ -$ -$ -$ -$ -$ -$ -$ -$ 2,062,680$ Contingencies 622,937$ -$ -$ -$ -$ -$ -$ -$ -$ 622,937$ Law Library -$ 17,600$ -$ -$ -$ -$ -$ -$ -$ 17,600$ Education 44,211,833$ -$ 100,097,095$ 4,552,043$ -$ -$ -$ -$ (44,211,833)$ 104,649,138$ School Capital 1,460,000$ -$ -$ -$ 1,460,000$ -$ -$ -$ (1,460,000)$ 1,460,000$ County Capital 765,000$ -$ -$ -$ -$ 765,000$ -$ -$ (765,000)$ 765,000$ Debt Service 21,527,532$ -$ 408,660$ -$ 221,920$ -$ 23,921,038$ -$ (22,158,112)$ 23,921,038$ EDA 380,000$ -$ -$ -$ -$ -$ -$ 380,000$ (380,000)$ 380,000$ Total 113,402,407$ 17,600$ 100,505,755$ 4,552,043$ 1,681,920$ 765,000$ 23,921,038$ 380,000$ (68,974,945)$ 176,250,818$

    All Funds Budget FY 2016

  • BUDGET SUMMARY

    APPENDIX B

  • FY 14 FY 14 FY 15 FY 15DIVISION Appropriated Expended Approved Appropriated Base Addenda Total $ % $ %

    REVENUE SHARING 187,000 173,044 175,000 175,000 175,000 - 175,000 - 0% - 0%BOARD OF SUPERVISORS 281,672 246,471 253,284 274,284 249,794 - 249,794 (3,490) -1% (24,490) -9%COUNTY ADMINISTRATION 1,986,186 1,835,817 1,527,171 1,949,342 1,545,328 75,732 1,621,060 93,889 6% (328,282) -17%COUNTY ATTORNEY 253,554 248,999 261,454 261,898 270,459 - 270,459 9,005 3% 8,561 3%FINANCIAL & MANAGEMENT SERVICES 1,015,896 873,516 1,043,609 1,064,758 1,080,643 - 1,080,643 37,034 4% 15,885 1%INSURANCE 893,962 713,463 353,962 353,962 227,962 - 227,962 (126,000) -36% (126,000) -36%INFORMATION TECHNOLOGY 2,035,257 1,691,997 1,427,502 1,697,548 1,406,137 50,017 1,456,154 28,652 2% (241,394) -14%COMMISSIONER OF REVENUE-COMP 549,680 546,051 562,174 569,360 578,940 - 578,940 16,766 3% 9,580 2%ASSESSMENT - COUNTY 371,239 346,273 368,411 390,527 374,626 - 374,626 6,215 2% (15,901) -4%REASSESSMENT 637,500 384,522 - 297,978 - - - - - (297,978) -TREASURER - COMP BD 588,916 588,764 599,395 606,500 608,777 - 608,777 9,382 2% 2,277 0%COLLECTIONS - COUNTY 311,241 310,292 306,372 341,332 311,337 14,000 325,337 18,965 6% (15,995) -5%ELECTORAL BOARD 423,544 411,052 417,150 430,064 428,139 17,500 445,639 28,489 7% 15,575 4%INTERNAL SERVICES 566,022 489,592 251,416 259,612 254,422 67,650 322,072 70,656 28% 62,460 24%COMMONWEALTH ATTORNEY 1,104,209 990,271 1,018,244 1,156,144 1,037,264 9,582 1,046,846 28,602 3% (109,298) -9%CIRCUIT COURT 176,303 155,999 172,416 176,632 176,459 - 176,459 4,043 2% (173) 0%GENERAL DISTRICT COURT 22,461 18,988 21,711 22,231 21,711 - 21,711 - 0% (520) -2%J & D RELATIONS COURT 20,524 10,049 20,524 22,005 20,524 - 20,524 - 0% (1,481) -7%MAGISTRATE 5,000 4,810 5,000 5,000 5,000 - 5,000 - 0% - 0%CIRCUIT COURT CLERK 723,316 716,713 689,130 697,887 707,487 - 707,487 18,357 3% 9,600 1%SHERIFF - COMP BOARD 7,062,049 7,054,644 7,121,072 7,225,447 7,273,282 24,886 7,298,168 177,096 2% 72,721 1%SHERIFF - COUNTY 7,046,132 6,892,071 6,710,613 7,108,824 6,748,257 203,126 6,951,383 240,770 4% (157,441) -2%FIRE & RESCUE 1,421,329 1,291,190 1,362,391 1,440,391 1,362,391 11,070 1,373,461 11,070 1% (66,930) -5%GENERAL SERVICES 4,725,737 4,289,219 4,641,147 4,731,659 4,671,029 151,193 4,822,222 181,075 4% 90,563 2%ENGINEERING & REGULATORY COMP. 752,513 480,999 664,939 862,016 670,602 3,600 674,202 9,263 1% (187,814) -22%COMPREHENSIVE SERVICES ACT 1,651,969 821,419 1,651,969 1,651,969 1,651,969 - 1,651,969 - 0% - 0%HUMAN SERVICES 412,759 350,401 398,471 430,633 389,524 - 389,524 (8,947) -2% (41,109) -10%PUBLIC HEALTH 493,266 493,246 493,266 503,938 493,266 - 493,266 - 0% (10,672) -2%SOCIAL SERVICES 5,457,781 5,268,847 5,331,880 5,570,343 5,479,825 - 5,479,825 147,945 3% (90,518) -2%PARKS & RECREATION 991,754 888,503 985,068 1,067,799 1,063,119 2,685 1,065,804 80,736 8% (1,995) 0%REGIONAL LIBRARY 2,027,175 1,934,986 1,854,740 1,989,863 1,923,584 8,182 1,931,766 77,026 4% (58,097) -3%PLANNING & GIS 733,724 619,160 640,222 737,459 632,910 3,500 636,410 (3,812) -1% (101,049) -14%ECONOMIC DEVELOPMENT 366,170 365,656 372,083 374,747 379,645 342 379,987 7,904 2% 5,240 1%OTHER AGENCIES 1,439,975 1,393,837 1,636,002 1,639,513 1,636,002 28,326 1,664,328 28,326 2% 24,815 2%CONTINGENCIES - GENERAL 219,195 - 424,000 344,789 424,000 - 424,000 - - 79,211 23%CONTINGENCIES - SPECIAL 50,000 - 96,605 96,605 - 198,937 198,937 102,332 106% 102,332 106%ADJUSTMENTS (91,700) (81,413) (91,700) (91,700) (91,700) - (91,700) - 0% - 0%TRANSFER TO SCHOOL OPERATING 44,177,283 41,205,805 42,080,379 45,094,072 42,080,379 2,131,454 44,211,833 2,131,454 5% (882,239) -2%TRANSFER TO DEBT SERVICE 21,909,003 22,141,729 21,815,767 21,815,767 21,815,767 (288,235) 21,527,532 (288,235) -1% (288,235) -1%TRANSFER TO SCHOOL CAPITAL 5,100,000 5,100,000 1,400,000 1,400,000 1,460,000 - 1,460,000 60,000 4% 60,000 4%TRANSFER TO THE EDA 380,000 50,000 380,000 380,000 380,000 - 380,000 - 0% - 0%TRANSFER TO COUNTY CAPITAL 4,331,337 4,331,337 700,000 902,089 730,000 35,000 765,000 65,000 9% (137,089) -15%

    TOTAL GENERAL FUND 122,810,934$ 115,648,318$ 110,142,839$ 116,028,287$ 110,653,860$ 2,748,547$ 113,402,407$ 3,259,568$ 3.0% (2,625,880)$ -2.3%

    Approved Over FY 15 Approved Over FY 15 Appropriated

    COUNTY OF MONTGOMERY, VIRGINIARECAP OF EXPENDITURES BY DIVISION

    FISCAL YEAR 2016

    FY 16 Inc/(Dec) FY 16 Approved Inc/(Dec) FY 16 Approved

    Page 1

  • FY 14 FY 14 FY 15 FY 15DIVISION Appropriated Expended Approved Appropriated Base Addenda Total $ % $ %

    LAW LIBRARY FUND 17,600$ 12,563$ 17,600$ 17,600$ 17,600$ -$ 17,600$ - 0% - 0%SCHOOL OPERATING FUND 97,540,975$ 95,453,768$ 97,048,320$ 100,668,833$ 98,374,301$ 2,131,454$ 100,505,755$ 3,457,435 4% (163,078) 0%SCHOOL NUTRITION FUND 4,158,426$ 3,945,744$ 4,286,867$ 4,286,867$ 4,552,043$ -$ 4,552,043$ 265,176 6% 265,176 6%SCHOOL CAPITAL CONSTRUCTION 5,346,417$ 246,417$ 1,614,927$ 1,646,417$ 1,681,920$ -$ 1,681,920$ 66,993 - 35,503 -COUNTY CAPITAL CONSTRUCTION 4,331,337$ 881,063$ 700,000$ 902,089$ 730,000$ 35,000$ 765,000$ 65,000 9% (137,089) -15%DEBT SERVICE FUND 24,245,987$ 24,226,997$ 24,223,859$ 24,223,859$ 23,921,038$ -$ 23,921,038$ (302,821) -1% (302,821) -1%EDA 380,000$ 50,000$ 380,000$ 380,000$ 380,000$ -$ 380,000$ - 0% - 0%GRAND TOTAL ALL FUNDS (INC TRANSFERS) 258,831,676$ 240,464,869$ 238,414,412$ 248,153,952$ 240,310,762$ 4,915,001$ 245,225,763$ 6,811,351$ 2.9% (2,928,189)$ -1.2%

    INTERFUND TRANSFERS (76,491,740)$ (73,422,988)$ (66,591,073)$ (70,154,555)$ (66,808,491)$ (2,166,454)$ (68,974,945)$ (2,383,872) 3.6% 1,179,610 -1.7%

    GRAND TOTAL EXCLUDING TRANSFERS 182,339,936$ 167,041,881$ 171,823,339$ 177,999,397$ 173,502,271$ 2,748,547$ 176,250,818$ 4,427,479 2.6% (1,748,579) -1.0%

    Over FY 15 AppropriatedApproved Over FY 15 ApprovedFY 16 Inc/(Dec) FY 16 Approved

    FISCAL YEAR 2016

    Inc/(Dec) FY 16 Approved

    COUNTY OF MONTGOMERY, VIRGINIARECAP OF EXPENDITURES BY DIVISION

    Page 2

  • BUDGET SUMMARY

    APPENDIX C

  • Approved Approved Approved Approved Approved Approved Approved Approved ApprovedDivision Department Full-Time Part-Time Total Full-Time Part-Time Total Full-Time Part-Time Total

    FY 14 FY 14 FY 14 FY 15 FY 15 FY 15 FY 16 FY 16 FY 16

    110 County Administration 6.00 0.50 6.50 5.00 0.50 5.50 5.00 0.50 5.50

    110 Emergency Services 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00

    110 Human Resources 4.00 0.00 4.00 4.00 0.00 4.00 4.00 0.00 4.00

    110 Public Information Office 3.00 0.00 3.00 3.00 0.00 3.00 3.00 0.00 3.00

    120 County Attorney 1.00 0.50 1.50 1.00 0.50 1.50 1.00 0.50 1.50

    130 Finance Department 9.00 0.50 9.50 9.00 0.50 9.50 9.00 0.50 9.50

    130 Purchasing 2.00 0.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00

    140 Information Technology 8.00 0.50 8.50 9.00 0.50 9.50 9.00 0.50 9.50

    150 Commissioner of Revenue 8.00 0.00 8.00 8.00 0.00 8.00 8.00 0.00 8.00

    152 Assessment 5.00 0.00 5.00 5.00 0.00 5.00 5.00 0.00 5.00

    160 Treasurer 8.00 0.00 8.00 8.00 0.00 8.00 8.00 0.00 8.00

    162 Treasurer- Collections 4.00 0.00 4.00 4.00 0.00 4.00 4.00 0.00 4.00

    170 Registrar/Electoral Board 4.00 0.00 4.00 4.00 0.00 4.00 4.00 0.00 4.00

    180 Internal Services-Garage 2.00 0.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00

    200 Commonwealth Attorney 11.00 0.00 11.00 11.00 0.00 11.00 11.00 0.00 11.00

    210 Circuit Court 2.00 0.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00

    250 Clerk of Circuit Court 10.00 0.00 10.00 10.00 0.00 10.00 10.00 0.00 10.00

    310 Sheriff-State 100.00 1.00 101.00 100.00 1.00 101.00 100.00 1.00 101.00

    320 Sheriff-County 26.00 3.50 29.50 26.00 3.50 29.50 26.00 3.50 29.50

    400 General Services Administration 2.00 0.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00

    400 Animal Control 3.00 1.25 4.25 3.00 1.25 4.25 3.00 1.25 4.25

    400 Building & Grounds 7.00 0.00 7.00 7.00 0.00 7.00 7.00 0.00 7.00

    400 Housekeeping 9.00 1.00 10.00 9.00 1.00 10.00 9.00 1.00 10.00

    400 Lawns and Landscaping 2.00 0.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00

    400 Litter Control 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00

    400 Solid Waste Collections 5.00 11.40 16.40 5.00 9.60 14.60 5.00 9.60 14.60

    420 Stormwater Management 2.00 0.00 2.00 1.00 0.00 1.00 1.00 0.00 1.00

    420 Inspections 4.00 0.00 4.00 5.00 0.00 5.00 5.00 0.00 5.00

    520 Human Services 2.00 0.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00

    520 RSVP 2.00 0.50 2.50 2.00 0.50 2.50 2.00 0.50 2.50

    540 Social Services 63.00 0.00 63.00 63.00 0.00 63.00 63.00 0.00 63.00

    700 Parks & Recreation 8.00 0.00 8.00 8.00 0.00 8.00 9.00 0.00 9.00

    710 Regional Library 16.00 4.00 20.00 16.00 4.00 20.00 16.00 3.75 19.75

    800 Planning & GIS 6.00 0.00 6.00 6.00 0.00 6.00 6.00 0.00 6.00

    810 Economic Development 3.00 0.00 3.00 3.00 0.00 3.00 3.00 0.00 3.00

    TOTAL 349.00 24.65 373.65 349.00 22.85 371.85 350.00 22.60 372.60

    Summary of Authorized Full Time or Full Time Equivalent Positions

  • BUDGET SUMMARY

    APPENDIX D

  • PROPOSEDFY16CLASSIFICATIONANDCOMPENSATIONPLANFULLTIMECOUNTYOFMONTGOMERY

    Grade Minimum Market Maximum ClassTitle

    UNIFIED105 $20,740 $26,340 $32,147

    CUSTODIAN107 $22,866 $29,040 $35,442

    COOK108 $24,009 $30,492 $37,214

    LABORERSOCIAL WORK ASSISTANT I

    109 $25,210 $32,016 $39,075MAINTENANCE WORKERPUBLIC FACILITIES MAINTENANCE WORKERSOCIAL WORK ASSISTANT IIUTILITY OPERATOR IV

    110 $26,470 $33,617 $41,029DSS AIDELIBRARY SERVICE SPECIALISTOFFICE ASSISTANT

    111 $27,794 $35,298 $43,080ASSISTANT REGISTRARCUSTOMER SERVICE REPRESENTATIVEDEPUTY COURT CLERKLIBRARY TECHNICIANPUBLIC INFORMATION SPECIALISTSANITATION EQUIPMENT OPERATORSENIOR OFFICE ASSISTANTTAX TECHNICIANUTILITY EQUIPMENT OPERATORUTILITY OPERATOR III

    112 $29,650 $37,063 $47,441ANIMAL CONTROL OFFICERCUSTODIAL SUPERVISORDISPATCHERMAINTENANCE CREW LEADERMAINTENANCE MECHANIC/CARPENTERMAINTENANCE CREW LEADER - PARKSSENIOR DEPUTY COURT CLERKSENIOR TAX TECHNICIAN

    113 $31,133 $38,916 $49,813ELIGIBILITY WORKERHR TECHNICIANPROGRAM ASSISTANTPSA CREW LEADERTAX SPECIALISTUTILITY OPERATOR II

    114 $32,690 $40,862 $52,303DIGITAL SERVICES SPECIALISTDISPATCH SUPERVISORMECHANIC

    115 $34,324 $42,905 $54,918DEPUTY ASSISTANT REGISTRARELIGIBILITY INTAKE WORKERFRAUD INVESTIGATORLEGAL ASSISTANTMULTI-MEDIA SPECIALIST

  • PROPOSEDFY16CLASSIFICATIONANDCOMPENSATIONPLANFULLTIMECOUNTYOFMONTGOMERY

    Grade Minimum Market Maximum ClassTitle

    116 $36,040 $45,050 $57,664COURT CLERK SUPERVISORDEPUTYEMPLOYMENT SERVICES WORKERFAMILY SERVICES SPECIALISTPROCUREMENT TECHNICIANPSA MAINTENANCE SUPERVISORRSVP COORDINATORSENIOR ELIGIBILITY WORKERSENIOR PROGRAM ASSISTANTUTILITY OPERATOR I

    117 $37,842 $47,303 $60,548ACCOUNTANTASSISTANT BRANCH LIBRARY SUPERVISORBENEFITS COORDINATORBUILDING INSPECTORCOMPUTER TECHNOLOGY SPECIALISTLIBRARY PROGRAMS COORDINATORSECRETARY TO THE BOARDTAX SUPERVISORTECHNOLOGY SUPPORT SPECIALIST

    118 $39,734 $49,668 $63,575ADMINISTRATIVE MANAGERBRANCH LIBRARY SUPERVISORCHIEF ANIMAL CONTROL OFFICERELIGIBILITY SUPERVISORLIBRARY ACQUISITION MANAGERLIBRARY BUSINESS MANAGERMAINTENANCE MANAGERMASTER DEPUTYRECREATION PROGRAM SUPERVISOR

    119 $41,721 $52,151 $66,754ASSISTANT COUNTY ASSESSORASSISTANT TO CO ADMINISTRATORCHILD PROTECTIVE SERVICES WORKERDEPUTY - LIDSGIS ANALYSTMASTER DEPUTY TREASURERPAYROLL SUPERVISORWATER OPERATIONS SPECIALIST

    120 $43,807 $54,759 $70,091FAMILY SERVICES SUPERVISORLIBRARY SERVICES MANAGERLIBRARY YOUTH SERVICES MANAGERPLANNER-COMPREHENSIVE AND DEVELOPMENT

    121 $47,129 $57,497 $76,348DEPUTY/INVESTIGATORDEPUTY-EMTEMPLOYMENT SERVICES MANAGERSERGEANTWASTEWATER MANAGER

  • PROPOSEDFY16CLASSIFICATIONANDCOMPENSATIONPLANFULLTIMECOUNTYOFMONTGOMERY

    Grade Minimum Market Maximum ClassTitle

    122 $49,485 $60,372 $80,166ASSISTANT DSS DIRECTORASSISTANT GENERAL SERVICES MANAGERBUSINESS AUDITORCHILD PROTECTIVE SERVICES SUPERVISORLIBRARY SYSTEMS ADMINISTRATORPSA COORDINATOR

    123 $51,959 $63,390 $84,174BUILDING OFFICIALHVAC TECHNICIANPROJECT MANAGER - ECONOMIC DEVELOPMENTPSA ENGINEERSENIOR IT APPLICATIONS SPECIALIST

    124 $54,557 $66,560 $88,383CHIEF DEPUTY CLERK OF CIRCUIT COURTCHIEF DEPUTY COM OF REVENUECHIEF DEPUTY TREASURERCOUNTY ASSESSORFINANCE MANAGERLIEUTENANTPROCUREMENT MANAGERSENIOR SYSTEMS ENGINEER

    125 $57,285 $69,888 $92,802GIS MANAGERPLANNING AND ZONING ADMINISTRATOR

    126 $60,149 $73,382 $97,442ASSISTANT COMMONWEALTH ATTORNEYCAPTAINLEAD SYSTEMS ENGINEERMASTER CHIEF DEPUTY TREASURERWEB ARCHITECT

    127 $64,209 $77,051 $105,945LEAD IT APPLICATIONS SPECIALIST

    128 $67,402 $80,904 $111,243CHIEF DEPUTY COMMONWEALTH ATTORNEYCHIEF DEPUTY SHERIFF

    EXECUTIVE223 $52,825 $63,390 $87,162

    EMERGENCY SERVICES COORDINATOR

    HUMAN SERVICES DIRECTOR224 $55,466 $66,560 $91,520

    PUBLIC INFORMATION DIRECTOR226 $61,152 $73,382 $100,900

    BUDGET MANAGERGENERAL REGISTRAR

    228 $67,420 $80,904 $111,243COMMISSIONER OF THE REVENUECOUNTY TREASURER LIBRARY DIRECTORPARKS & RECREATION DIRECTORSOCIAL SERVICES DIRECTOR

  • PROPOSEDFY16CLASSIFICATIONANDCOMPENSATIONPLANFULLTIMECOUNTYOFMONTGOMERY

    Grade Minimum Market Maximum ClassTitle

    229 $70,791 $84,949 $116,805GENERAL SERVICES DIRECTORHUMAN RESOURCE DIRECTORPLANNING DIRECTOR

    230 $74,330 $89,196 $122,645ENGINEERING AND REGULATORY COMPLIANCE DIRECTORECONOMIC DEVELOPMENT DIRECTORFINANCIAL & MANAGEMENT SERVICES DIRECTORINFORMATION TECHNOLOGY DIRECTOR

    235 $94,866 $113,840 $156,530CLERK OF CIRCUIT COURTDEPUTY COUNTY ADMINISTRATORSHERIFF

    237 $104,590 $125,508 $172,574SHERIFF - CAREER DEVELOPMENT

    239 $115,311 $138,373 $190,263COMMONWEALTH'S ATTORNEY

  • PROPOSEDFY16CLASSIFICATIONANDCOMPENSATIONPLANPARTTIMECOUNTYOFMONTGOMERY

    Grade Minimum Market Maximum ClassTitle

    UNIFIED104PT $8.99 $11.41 $13.92 SITEATTENDANT

    105PT $9.44 $11.99 $14.63 ANIMALCONTROLAIDECUSTODIANVANDRIVER

    107PT $10.40 $13.21 $16.12 COOK

    110PT $12.04 $15.29 $18.67 LIBRARYSERVICESPECIALIST

    114PT $14.88 $18.58 $23.79 DIGITALSERVICESSPECIALIST

    115PT $15.62 $19.51 $24.98 CHILDREN'SPROGRAMSPECIALIST

    116PT $16.39 $20.49 $26.23 DEPUTY

    117PT $17.22 $21.51 $27.54 ACCOUNTANT

  • BUDGET SUMMARY

    APPENDIX E

  • MobileHomes
  • LawLibrary
  • MobileHomes
  • GeneralGovt.Admin.5%

    PlanningandEconomicDevelopment

    1%

    ParksandRecreation

    1%Library2%

    OtherAgencies1%

    HealthandWelfare7%

    GeneralServices4%

    EngineeringandRegulatoryCompliance

    1%

    PublicSafety14%

    JudicialAdministration2%

    TaxCollections2%

    Contingencies1%

    Education39%

    SchoolCapital1%

    CountyCapital1%

    DebtService19%

    EDA

  • GeneralGovt.Admin.13%

    PlanningandEconomicDevelopment

    2%

    ParksandRecreation2%

    Library4%OtherAgencies

    4%

    HealthandWelfare17%

    GeneralServices11%

    EngineeringandRegulatoryCompliance

    2%

    PublicSafety35%

    JudicialAdministration4% TaxCollections

    5%

    Contingencies1%

    GeneralGovtFunctionsFY2016ApprovedBudget

    $45.1million

  • CountyAdministrator27%

    BoardofSupervisors4%

    Registrar/ElectoralBoard7%HumanServices

    7%InternalServices

    4%

    Insurance4%

    InformationTechnology24%

    FinancialandManagementServices

    18%

    CountyAttorney5%

    GeneralGovernmentAdministrationFY2016ApprovedBudget

    $6.0million

  • SchoolOperating94%

    SchoolCafeteria4%

    SchoolCapital2%

    SchoolFundsFY2016ApprovedBudget

    $106.1million

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  • BUDGET SUMMARY

    APPENDIX F

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  • UNDERSTANDING THE BUDGET

    MONTGOMERY COUNTYS BUDGET PROCESS

  • UNDERSTANDING THE BUDGET PROCESS

    Understanding the Budget Process, Page 1

    Preparation of The Annual Budget Montgomery County's annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County's general government operating budget and Montgomery County Public Schools' operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County's 2016 Budget Calendar is as follows (some changes may occur during the process):

    Fiscal Year 2016 Budget Calendar

    DATE TIME ACTIVITY January 2015 12 26

    7:15 PM 7:15 PM

    Public Hearing for citizen input. Budget work session - Revenue Estimates.

    February 2015 9

    7:15 PM

    Presentation of school budget.

    March 2015 9 23

    6:00 PM 6:00 PM

    Presentation of the FY 2016 Proposed Budget. Budget work session; establish advertised tax rate and advertised budget.

    April 2015 9 20

    6:00 PM 7:15 PM

    Public Hearing on advertised tax rate and budget. (Special Meeting) Adopt budget and establish tax rate.

    The County's Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2016 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include: Base Budget Targets are established for budget requests. This allows for the delineation

    between previously approved funding levels and requested increases in items.

    o Base Budget Targets are established as follows:

    9 Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits.

    9 Operations and Maintenance Target - Caps funding at the level of the FY 15 Approved

    Budget, less adjustments for one-time only expenditure items.

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  • UNDERSTANDING THE BUDGET PROCESS

    Understanding the Budget Process, Page 3

    Division Financial Data - Provides a recap of the Division's funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories:

    o Personnel Services o Operations and Maintenance o Capital Outlay

    Division Description, Base Budget Discussion, and Addenda Discussion - The Description section explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe the County Administrators funding recommendations. Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used:

    FY 14 Revised Budget FY 14 Actual Budget FY 15 Approved Budget FY 16 Base Budget FY 16 County Administrators Recommended Addenda FY 16 County Administrators Recommended Total

    The County Administrator's Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the Countys undesignated general fund revenue needed to support the divisions expenditures. Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the Countys web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County's budget. If you have any questions about the County's budget or the budget process, please contact Montgomery Countys Office of Public Information at 382-5700.

  • GLOSSARY OF TERMS

    Understanding the Budget Process, Page 4

    Addenda Request The request for funding amounts over and above the designated Base Budget targets. Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period. Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds. Approved Budget The budget enacted by the Board of Supervisors. Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years. Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year. Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues). Budget Calendar The County's schedule of deadlines and events for preparing and adopting the next year's budget. Budget Document The County staffs official report which presents the proposed budget to the Board of Supervisors. Budget Message The County Administrator's written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County's economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention. Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets. Capital Improvement Program The County's five year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.

  • GLOSSARY OF TERMS

    Understanding the Budget Process, Page 5

    Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, fire stations, etc. Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes. Debt Service The repayment of County debt, including interest. Expenditures The cost of or payment for goods and services used in County operations. FTE Full Time Employee or Full Time Equivalent. Fiscal Year The County's financial reporting year, this begins on July 1 and ends on June 30 of the next calendar year. Function An overall type of activity performed by a division or organization. The County's budgets are divided into groups of divisions that perform similar functions. General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds. General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years. Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County. Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool. Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.

  • GLOSSARY OF TERMS

    Understanding the Budget Process, Page 6

    Revenue Income or increased assets for a specific fund. Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a lease hold interest (the legal right to use the property) to the Industrial Development Authority. The IDA then leases back these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds. Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties. Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses. Unemployment Rate The Virginia Employment Commission's (VEC's) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.

  • REVENUE SUMMARY

    FISCAL YEAR 2016 APPROVED BUDGET

  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 1

    Overview of Economic Status The condition of the County economy is greatly affected by national and state economic conditions. The economy has an impact on County services and the Countys ability to pay for these services. A strong economy promotes more people working, more homebuyers, and more tax revenue. In contrast, a bleak economy means businesses close, unemployment rates increase, and the competition for government dollars increases. The state of the economy is the single most important factor in predicting growth and increased tax revenue. Predicting Future Revenue Collections

    Real Estate values are based on the actual value as of January 1, 2014 and estimated increases from new construction. FY 2016 estimates for real estate are based on the Countys recent general reassessment effective January 1, 2015. The County is required to reassess properties at least once every four years. The value reported on January 1, 2014 of $7.3 billion has been reassessed and is now valued at $7.5 billion. New construction growth from the 2014 land book to the 2015 land book was $89.5 million. Growth from January 1, 2015 to January 1, 2016 is estimated to increase $80 million.

    Personal property tax collections are based on the 2014 tax book, which is the most recent

    documentation of assessment values. From this data, the 2015 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 14 and FY 15 is used to estimate the rate of collection in FY 16. The 2015 personal property book will not be issued until at least September 1, 2015, which is in FY 16. As additional information is known, better estimates can be made.

    Estimated values and collection rates can also change depending upon the fluctuations in

    the economy and interest rates. If consumer confidence wanes, the growth in sales tax collections, personal property values and the value of new housing starts are affected. Over the past several fiscal years, the County has experienced a downturn in housing starts, less growth in sales tax collections, and declining new car and truck registrations. This resulted in limited economic growth. Growth for the future looks more promising. While housing starts are still down significantly from prior years, the County is beginning to see improvement. County revenue growth, while still limited, indicates the economy is stabilizing.

    CY 2015 is a reassessment year. By state law, the County is allowed to retain 1% of the value of the reassessment. This 1% allowable value provides $0.7 million in real estate tax for FY 2016. New construction provides an additional $0.7 million in growth. The Approved Budget maintains the current tax rate of 89 cents, providing an additional $0.7 million for FY 16. A revenue neutral rate, due to the reassessment, would be 88 cents or one cent less than the current rate. Total real estate revenue growth for FY 2016 is estimated at $2.1 million.

    In FY 14, several revenue categories exceeded projections, while several fell short of the

    projected estimates. In FY 14, revenue collections were on target with overall estimates and revenue collections to date appear to be consistent with the budget targets. For FY 16,

  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 2

    the County projects approximately $3 million in total undesignated revenue. Nearly half of this increase -- $1.4 million or 47% -- is associated with the 2015 reassessment of property values. Growth from new construction provides an additional $0.7 million for a total of a $2.1 million increase in real estate revenue. Personal property tax on motor vehicles is estimated to provide an additional $0.7 million and sales tax collections are estimated to provide $0.2 million. Designated revenues are estimated to remain relatively flat with a slight increase of $0.3 million. Given current economic conditions, revenue growth for FY 16 is expected to reach $3.3 million.

    What is the National Economic Outlook?

    The state and local economy often mirrors national trends.

    The United States unemployment rate changed significantly in 2008 and over the next four years, with record high unemployment rates due to the economic recession. According to the Bureau of labor Statistics, in 2008, the unemployment rate in was 5.8%. In 2009 and 2010, the unemployment rate increased dramatically to 9.3% and 9.6% respectively. In 2011, the rate began to decline, falling to 8.9% for 2011 to 8.1% in 2012, 7.4% for 2013, and 6.2% in 2014. Comparing the latest information, the unemployment rate for January 2015 was 5.7%, down from 6.6% in January 2014. This is the lowest level since 2008 when the recession began. This most recent data indicates that unemployment rates and the economy are improving. Some economists estimate that the unemployment could drop to as low as 5.3% by year-end 2015.

    The U.S. Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, is a good indication of economic trends. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 5.0% in the third quarter of 2014. For the fourth quarter, the rate increased by 2.6%. Analysts expect the economy to grow by 3.3% for 2015.

    The Consumer Price Index (CPI) is a measure of inflation. In 2005, the percentage change (inflation rate) for the CPI was 3.4%. Over the past nine years, the CPI has averaged 2.2%. For 2013 and 2014, the rate was 1.5% and 1.6% respectively. Relatively low inflation rates mean that purchasing power and the cost for goods and services are remaining stable.

    The housing market is still showing signs of improvement. According to the National Association of Home Builders, housing starts remain at levels that are consistent with an improving housing market. Rising home prices, improving unemployment rates, low mortgage interest rates, pent up housing demand, and growing consumer confidence all suggest positive attributes for growth in 2015.

    National auto sales show positive gains which should translate into local growth in the upcoming year. Auto sales in the US were up 6% in 2014. Based on the latest data, forecasters estimate that U.S. auto sales could exceed 17 million in 2015 and reach as much as 20 million in 2018.

  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 3

    The U.S. economy is showing signs of steady improvement. Most economic forecasts for gains in GDP show real growth of 3.1% to 3.3% for 2015. Improving unemployment rates, job growth, decreasing home inventory, increased auto sales, and increasing consumer spending confidence suggest solid growth for 2015.

    What is the State Economic Outlook?

    Virginias economy is experiencing similar trends as the national economy.

    Virginias unemployment rate had also fallen for several years, then increased as the recession hit. Just like the nation, in 2011, the rate began to decrease. According to the VEC, the unemployment rate for the State of Virginia in 2008 was 4.0%. In 2009 and 2010, the unemployment rate increased dramatically to 7% and 7.1%. In 2011, the rate began decreasing. In 2011 and 2012, the rate decreased to 6.4% and 5.9% respectively. For 2013 the rate decreased to 5.5%, the lowest rate since 2008. Comparing the latest information, the unemployment rate for December 2014 was 4.5%, down from 4.8% in December 2013.

    Like the U.S. economy, the Virginia economy is estimated to provided modest, but below trend, growth for 2015.

    State General Fund revenues for FY 2014 fell by 1.6%. This was the first time since the recession that General Fund revenues were on the decline from the previous year. Most of the shortfall was due to non-withholding collections. State General Fund revenue projections for FY 2015 and FY 2016 remain below the states normal trend, due to a slow economic recovery. Sales tax collections are estimated to improve further into FY 2015 and FY 2016, with growth estimated at 4.3% and 2.9% respectively.

    Based on the latest data, Virginias economic outlook is consistent with national trends with the economy showing some signs of improvement. However, economists at the state level expect slower growth than will be gained nationally in 2015. Recent data shows that unemployment rates, while improving, are still higher than in recent years. Personal income is estimated to grow by 3.7% to 3.8% in each of the next two years; and employment is expected to grow by 0.9% to 1.4% in each of the next two years. Overall, Virginias economy has fared far better than many other states, and unemployment rates are lower than the average of the nation.

    What about Local Growth?

    Montgomery County is not immune to the trends being experienced at the State and national levels. Like national and state trends, Montgomery Countys unemployment rate had fallen in recent years, then increased sharply, and now is beginning to decline as the economy recovers. According to the Virginia Employment Commission, Montgomery Countys unemployment rate was 4.1% in 2008. In 2009 and 2010, the unemployment rate increased dramatically to 7.2% and 7.5% respectively. In 2011 and 2012, the rate dropped to 6.6% and 6.0% respectively. Comparing the latest information, the unemployment rate for December 2014 was 4.3%, down from 4.5% in December 2013.

  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 4

    New car registrations for the first two quarters of calendar year 2014 compared to the first two quarters of calendar year 2013 were down 23%. New truck registrations for the first two quarters calendar year 2014 compared to the first two quarters of calendar year 2013 were down 12%. In total, new vehicle registrations were down 22%. Last year, the County had a large increase in vehicle sales that were consistent with national treads. Given this reduction in local sales, the projection going forward provides for modest growth of $15 million in new motor vehicle value for FY 2016.

    New real estate construction values going forward are consistent with the value gains achieved over the past several years. Prior to the recession, the County averaged between $100 and $150 million in new real estate construction growth. Actual growth from CY 2011 to CY 2012 was $28 million; actual growth from CY 2012 to CY 2013 was $49 million; actual growth from CY 2013 to CY 2014 was $61 million and the 2015 land book shows new construction value at $89.5 million. Based on available building permit data, estimates for CY 2016 have been set at $80 million.

    Future sales tax collections look more promising than in the recent past. In 2008, sales and use taxes reached a peak of $7.3 million before the recession hit. For the next three fiscal years, the County collected less revenue in this category than it collected in 2008. For fiscal year 2014, the County collected $7.9 million and expects to collect $8.6 million for FY 15. The estimate for FY 16 collections is $8.8 million.

    Unlike some of its counterparts, Montgomery County has experienced slow and steady growth patterns. The Countys revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. During the real estate boom, the County did not experience dramatic upswings in real estate valuation; therefore, huge downswings in value did not occur as the economy went into recession. While growth is limited due to issues still plaguing the boarder economy, positive incremental growth is occurring.

    State Budget: Local Impact

    Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation on local governments.

    Based on the conference report from the General Assembly, the $159,844, Montgomery Countys state flexible cut, that was originally in the Governors Proposed State Budget was restored for FY 16 eliminating this state revenue reduction.

    Other miscellaneous increases in state funding approved by the General Assembly include Compensation Board funding increases for the entry level sheriff deputy positions and an across the board 2% increase for state supported local employees on September 1, 2015.

    FY 08 $7,333,314FY 09 $7,205,999FY 10 $6,885,153FY 11 $7,184,055FY 12 $7,639,848FY 13 $7,986,545FY 14 $7,939,087FY 15 $8,648,368FY 16 $8,833,416

    Sales and Use Tax Collections

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  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 6

    County Tax Rates FY 15 FY 16Real Estate Tax Rate $0.89/100 $0.89/100Personal Property $2.55/100 $2.55/100Machinery & Tools $1.82/100 $1.82/100Merchants Capital $3.05/100 $3.05/100Mobile Homes $0.89/100 $0.89/100

    Current Property Taxes 2015 General Reassessment

    Montgomery County is required by state code to reassess real estate at least once every four years. State law requires that should the increase in values be above 1%, the locality must lower the rate, show the impact of the increase in real estate values, or increase taxes.

    Real Estate values totaled $7.3 billion on the 2014 land book including the land use value. Calendar year 2015 is a reassessment year and the $7.3 billion in 2014 is now valued at $7.5 billion, a 2% increase. New construction growth for CY 2015 land book is $89.5 million. For the CY 2016 land book, growth is estimated at $80 million.

    County Tax Rates There is no change in the tax rates from FY 15 to FY 16. All rates are per $100 of assessed value.

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  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 7

    Real Estate Tax Rates

    As the graph on the next page denotes, the Board of Supervisors has often reduced the tax rate in the years of the general reassessment when the increase in value was significant. Since the increase in value due to the 2015 general reassessment was 2%, the revenue neutral rate would equal 88 cents per $100 of assessed value, a reduction of 1 cent from current rate of 89 cents. The FY 16 Approved Budget uses a real estate tax rate of 89 cents which was the tax rate for FY 2015.

    Personal Property Tax Assessments

    Personal Property Tax is assessed on cars, vans, pick-up trucks, utility trailers, boat trailers, motorcycles, and similar property owned by individuals and businesses. For the FY 16 budget, the tax rate is the same as FY 15.

    In FY 10, the value on the personal property book for motor vehicles dropped dramatically due to a change in vehicle valuation by the National Automotive Dealers Association (NADA) from an oversupply of used vehicles on the market. This resulted in a $33 million drop in personal property valuation for motor vehicles. To help offset this shortfall in FY 11, the method of valuation for motor vehicles was changed from loan value to trade value. Collections for FY 14 were $11.3 million. For FY 15 and FY 16, collections are estimated at $11.8 million and $12.5 million respectively.

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  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 8

    Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills. Each year the percentage of relief changes. The percentage of relief for FY 15 is 44.65% and the percentage for FY 16 will be known in the fall of 2015.

    Other Personal Property Taxes

    Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 07, revenue collections have been relatively flat, averaging close to $2 million per year. The County estimates $2.2 million in collections for FY 15. The FY 16 estimate has been set at $2.3 million.

    Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. The County estimates $1.1 million for FY 15. The FY 16 estimate has been set at $1.2 million.

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  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 9

    Local Sales Tax: Growth of Retail Sales

    FY 09 was the first year in which actual revenue collections came in lower than the prior fiscal year. In FY 10, the County received $6.9 million, the lowest collection since FY 07. As the economy declined so has sales tax revenue. In FY 12, collections increased as the economy began to stabilize. For FY 15, the County is estimating $8.6 million in sales tax revenue. The FY 16 estimate has been set at $8.8 million.

    Fund Balance

    No General Fund balance dollars have been used to balance the FY 16 budget.

    $221,920 in School Capital Construction fund balance is transferred to the Debt Service

    Fund for School Debt Service for FY 16. In prior years, the County earmarked 4 cents of the tax rate for new school construction which has been used to offset the cost of debt service. In FY 10, the County transferred $1,873,545 from this fund to cover a portion of debt service costs for the 2008 debt issued for new schools. In FY 11, the County transferred $1,893,883. The County transferred $1,455,683 in FY 12, $932,223 in FY 13, $246,417 in FY 14, and $214,927 in FY 15.

    Reserve Funds

    A reserve fund is defined as an account used either to set aside revenues that are not required for expenditure in the current year or earmark revenues for a specific future purpose.

    Why Do We Need Reserve Funds and a Cash Flow Reserve?

    The financial health of a locality is determined based on its operating position which refers to three factors:

    o The Countys ability to balance the budget using current revenue (not using fund

    balance in the operating budget).

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  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 10

    o The Countys ability to maintain reserves for emergencies (establishing reserve funds for specific purposes).

    o The Countys ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves).

    Setting aside monies through reserve funds will help further declines in County revenues in

    the upcoming fiscal year.

    Why Shouldnt We Use Reserve Money to Balance the Budget?

    These funds are non-recurring. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The Countys financial advisors have recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue.

    Cash Flow Reserve sets aside approximately $22.8 million or 13% of the total FY 16 Budget for emergency and unforeseen circumstances to ensure sufficient cash to pay the bills.

    Debt Service Reserve Through this reserve fund, money can be earmarked to address unanticipated peaks in debt service costs or buy down debt service costs as the annual payments begin to decrease. In FY 10, monies from this reserve were combined with monies from the Rainy Day Fund to shave the peak in debt service over a 6 year period. Because of this, there are no funds in this reserve for FY 16.

    Landfill Post Closure Reserve The Landfill Closure reserve sets aside monies for the costs associated with monitoring and remediation of a landfill after it is closed in order to meet the requirements of the Department of Environmental Quality. The reserve is $250,000.

    Facilities and Maintenance Reserve This reserve fund earmarks monies for facilities and general maintenance items. This reserve differs from the Capital Reserve in that the Capital Reserve focuses on major capital projects designed to meet long-term needs. Items supported through this reserve would be for purchases that are considered a part of general operations such as machinery, equipment, general repairs, and upkeep of facilities and grounds. The reserve is $1,372,000.

    Capital Reserve This account reserves funds for transfer to support projects in the Capital Budget. The reserve is $457,673.

    Technology Reserve This account reserves funds for technology projects and infrastructure requirements from monies remaining from the Information Technology Department budget at year end. The reserve is $576,785.

    Rainy Day Fund Reserve In FY 09, this account was established and reserved $1,000,000 to adjust for unanticipated financial issues. The reserve is $1,000,000.

  • REVENUE SUMMARY FY 16

    Revenue Summary, Page 11

    Conclusions

    The approved real estate tax rate is set at 89 cents for the FY 16 Budget, representing a one cent increase over the revenue neutral rate of 88 cents resulting from the 2015 general reassessment. 89 cents is the same rate as adopted for the FY 15 budget.

    Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown expenditures that may occur, the Countys one-time reserve funds are intended to enable the County to react positively to future circumstances.

  • REVENUE SUMMARY

    APPENDIX A

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %GENERAL FUND

    GENERAL PROPERTY TAXESREAL ESTATE PROPERTY TAX (DEC) 30,133,575 30,279,960 30,396,059 31,446,052 1,049,993 3%REAL ESTATE PROPERTY TAX (JUNE) 30,219,905 30,176,052 30,503,109 31,584,180 1,081,071 4%PERSONAL PROPERTY TAX MOTOR VEHICLES 7,482,380 6,567,076 7,026,081 7,698,711 672,630 10%PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES 4,754,279 4,754,279 4,754,279 4,754,279 - 0%PERSONAL PROPERTY BUSINESS FURN & FIXTURES 2,312,208 2,675,449 2,673,968 2,760,879 86,911 3%PERSONAL PROPERTY COMPUTER EQUIPMENT 305,244 341,602 342,822 371,350 28,528 8%PERSONAL PROPERTY MOBILE HOMES TAX 196,707 194,671 196,861 198,430 1,569 1%AIRCRAFT TAX 17,710 74,646 55,428 44,034 (11,394) -21%MACHINERY & TOOLS TAX 2,210,044 2,228,674 2,227,096 2,281,180 54,084 2%MERCHANTS CAPITAL TAX 948,402 1,233,315 1,102,936 1,187,006 84,070 8%PUBLIC SERVICE CORP TAXES RE & PP (DEC) 960,949 1,120,656 1,012,825 1,011,645 (1,180) 0%PUBLIC SERVICE CORP TAXES RE (JUNE) 947,139 1,003,961 999,562 1,000,043 481 0%DELINQUENT PROP TAX 1,892,280 1,929,387 2,082,617 2,168,287 85,670 4%ROLLBACK TAXES 10,000 676 5,000 5,000 - 0%PRE-PAID & OTHER PROPERTY TAXES - 352,560 - - - - PENALTY ALL PROP TAX 425,000 434,929 425,000 435,000 10,000 2%INTEREST ALL PROP TX 183,000 182,209 180,000 183,000 3,000 2%ADMIN FEE-DELINQ TP 26,608 102,207 15,000 15,000 - 0%

    SUBTOTAL GENERAL PROPERTY TAXES 83,025,430 83,652,307 83,998,643 87,144,076 3,145,433 4%

    OTHER LOCAL TAXES02 412101 LOCAL SALES AND USE TAX 8,180,311 7,939,087 8,648,368 8,833,416 185,048 2%02 412201 CONSUMER UTILITY TAX 645,000 653,777 655,000 650,000 (5,000) -1%02 412202 CONSUMER UTILITY TAX - 177 18,800 18,243 18,000 18,000 - 0%02 412401 TELECOMMUNICATIONS TAX 1,078,174 1,016,523 1,048,174 1,023,384 (24,790) -2%02 412501 UTILITY LICENSE TAX 17,825 17,157 18,000 18,000 - 0%02 412503 CONSUMPTION TAX 97,000 108,368 100,000 110,080 10,080 10%02 412504 CONSUMPTION TAX - 177 6,000 6,072 6,000 6,000 - 0%02 412601 MOTOR VEHICLE LICENSE 700,000 662,591 700,000 680,000 (20,000) -3%02 412701 BANK STOCK TAX 42,300 28,184 28,000 28,000 - 0%02 412801 RECORDATION TAX 640,000 792,332 750,000 500,000 (250,000) -33%02 412802 ADDITIONAL TAX ON DEEDS 157,000 221,578 160,000 138,000 (22,000) -14%02 412901 TRANSIENT OCCUPANCY TAX 4,956 631 4,000 600 (3,400) -85%02 412902 TRANSIENT OCCUPANCY TAX - 177 45,820 20,164 37,000 20,000 (17,000) -46%02 412905 MEALS TAX 235,000 230,425 220,000 235,000 15,000 7%

    SUBTOTAL OTHER LOCAL TAXES 11,868,186 11,715,132 12,392,542 12,260,480 (132,062) -1%

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    Page 1

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    OTHER UNDESIGNATED REVENUE02 413305 LAND TRANSFER FEE 1,800 2,078 1,800 2,000 200 11%02 414101 COURT FINES & FORFEITURES 135,000 128,769 120,000 130,000 10,000 8%02 415102 INTEREST ON CHECKING 202,200 157,347 185,000 140,000 (45,000) -24%02 415201 RENTAL OF PROPERTY 171,984 315,698 119,984 171,984 52,000 43%02 415207 SALE OF SURPLUS/SALVAGE 4,000 328,543 - - - - 02 416608 RETURNED CHECK - 1,523 - - - - 02 419108 RECOVERED COSTS 15,000 8,950 - - - - 02 422103 MOTOR VEHICLE CARRIER TAX 128,170 159,617 160,000 150,000 (10,000) -6%02 422105 MOBILE HOME TITLING TAX 66,000 45,115 55,000 45,000 (10,000) -18%02 422109 4% CAR RENTAL TAX 21,500 45,324 40,000 40,000 - 0%02 422112 PYMNT IN LIEU OF TX-PARKS 10,000 20,368 15,000 15,000 - 0%02 433295 MINERAL ROYALTIES - 442 - - - -

    SUBTOTAL OTHER UNDESIGNATED REVENUE 755,654 1,213,774 696,784 693,984 (2,800) 0%

    GENERAL FUND BALANCE

    02 451203 (TO)FROM UNDESIGNATED FUND BAL 9,665,874 - - - - - 02 451205 (TO)FROM DESIG FUND BALANCE 4,045,238 - - - - -

    SUBTOTAL GENERAL FUND BALANCE 13,711,112 - - - - -

    TOTAL UNDESIGNATED REVENUE 109,360,382 96,581,214 97,087,969 100,098,540 3,010,571 3%

    DESIGNATED RESOURCESBOARD OF SUPERVISORS

    02100 419108 RECOVERED COSTS 3,247 4,273 - - - -

    COUNTY ADMINISTRATION

    02110 419108 RECOVERED COSTS 207,800 208,189 9,800 13,300 3,500 36%

    COUNTY ATTORNEY

    02120 419120 BOE-COSTS - 523 - - - -

    FINANCIAL & MANAGEMENT SERVICES

    02130 419108 RECOVERED COSTS 125,000 110,549 125,000 138,000 13,000 10%

    Page 2

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    INSURANCE

    02132 419108 RECOVERED COSTS 126,000 4,063 126,000 - (126,000) -100%

    INFORMATION TECHNOLOGY

    02140 419108 RECOVERED COSTS 4,983 4,800 4,983 - (4,983) -100%

    COMMISSIONER OF REVENUE-COMP

    02150 423100 SHARED EXPENSES 192,148 184,539 192,621 197,709 5,088 3%

    ASSESSMENT - COUNTY

    02152 413304 LAND USE APPLICATION FEE 1,800 1,480 1,800 1,800 - 0%02152 419108 RECOVERED COSTS - 170 - - - -

    TREASURER - COMP BD

    02160 423100 SHARED EXPENSES 180,980 173,044 181,425 184,340 2,915 2%

    TREASURER - COLLECTIONS

    02162 416010 FEES 140 140 - 14,000 14,000 0%

    ELECTORAL BOARD

    02170 419108 RECOVERED COSTS - - - - - - 02170 419108 RECOVERED COSTS - 520 02170 423100 SHARED EXPENSES 43,773 46,364 45,086 45,837 751 2%

    INTERNAL SERVICES

    02180 415212 MILEAGE 17,700 4,943 17,700 17,700 - 0%02180 415209 PROCEEDS FROM RESALE 24,500 - 24,500 24,500 - 0%02180 415211 SALE OF PHOTOCOPIES 3,500 753 3,500 3,500 - 0%02180 419108 RECOVERED COSTS - 1,283 - - - - 02180 419107 GARAGE CHARGES INTERNAL 6,000 4,575 6,000 6,000 - 0%02180 419111 VEHICLE MAINTENANCE 40,000 72,695 40,000 40,000 - 0%02180 419112 CANTEEN FUND - - - - - -

    Page 3

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    COMMONWEALTH ATTORNEY

    02200 416011 J&D DELINQUENT COLLECTIONS 7,000 3,837 7,000 7,000 - 0%02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 15,000 12,994 15,000 15,000 - 0%02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 40,000 56,758 40,000 40,000 - 0%02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 39,000 47,438 39,000 39,000 - 0%02200 419104 CONFISCATIONS 35,341 35,421 - - - - 02200 423100 SHARED EXPENSES 628,959 624,050 629,956 666,576 36,620 6%02200 423200 COMMONWEALTH ATT'Y FEES 2,600 7,240 2,600 2,600 - 0%

    CIRCUIT COURT

    02210 416016 JUDGE'S SECRETARY SALARY 7,500 7,500 7,500 7,500 - 0%02210 419108 RECOVERED COSTS - - - - - - 02210 419122 JURYREIM - 5,181 - - - -

    GENERAL DISTRICT COURT

    02220 414204 COURTHOUSE MAINTENANCE FEES - - - - - -

    CIRCUIT COURT CLERK

    02250 416010 FEES 75,000 46,949 75,000 75,000 - 0%02250 410107 JURY FEES - - - - - - 02250 419108 RECOVERED COSTS - 3,337 02250 423100 SHARED EXPENSES 388,493 385,009 389,447 394,853 5,406 1%

    SHERIFF - COMP BOARD

    02310 419108 RECOVERED COSTS 8,389 12,620 - - - - 02310 423100 SHARED EXPENSES 3,878,753 3,859,243 3,888,111 3,954,090 65,979 2%02310 424415 LOCAL JAIL BLOCK GRANT 139,074 173,836 139,074 139,074 - 0%

    SHERIFF - COUNTY

    02320 412301 E-911 TAX - - - - - - 02320 414200 COURTHOUSE SECURITY FEE 187,810 174,688 187,810 187,810 - 0%02320 414206 JAIL FEES 9,000 9,080 9,000 9,000 - 0%02320 414207 JAIL - NONCONSECUTIVE DAYS 50 - 50 50 - 0%02320 414208 DNA FEE 500 657 500 500 - 0%02320 415103 INTEREST ON SAVINGS 140 108 140 140 - 0%02320 416010 FEES 4,137 4,137 4,137 4,137 - 0%

    Page 4

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    02320 419104 CONFISCATIONS 12,457 12,515 - - - - 02320 419105 JAIL INMATE TELEPHONE 25,000 16,724 25,000 25,000 - 0%02320 419106 INMATE MEDICAL REIMBURSEMENT 800 940 800 800 - 0%02320 419108 RECOVERED COSTS 101,235 100,573 1,000 103,000 102,000 10200%02320 419114 PRISONER/BOARDING 800 800 800 800 - 0%02320 419115 FINGERPRINTING 800 1,094 800 800 - 0%02320 419123 HEM DRUG TESTING 10,000 6,520 10,000 10,000 - 0%02320 419124 HEM MONITORING 92,000 45,430 92,000 92,000 - 0%02320 419125 HEM CONNECTION 2,500 5,403 2,500 2,500 - 0%02320 424404 FEDERAL CONFISCATIONS 2,162 2,162 - - - - 02320 424415 LOCAL JAIL BLOCK - - - - - - 02320 424460 WIRELESS 911 40,211 42,103 40,211 40,211 - 0%02324 419108 RECOVERED COSTS - - - - - -

    FIRE AND RESCUE

    02330 419108 RECOVERED COSTS - - - - - -

    ANIMAL CONTROL

    02340 413100 ANIMAL LICENSES 17,700 26,966 24,270 24,270 - 0%02340 413101 DOG & CAT STERILIZATION - 12,159 - - - -

    GENERAL SERVICES

    02400 414204 COURTHOUSE MAINTENANCE FEES 40,000 45,130 40,000 40,000 - 0%02400 414205 HHS MAINTENANCE FEES 16,800 18,900 11,665 11,665 - 0%02400 419108 RECOVERED COSTS 88,000 1,937 130,000 168,000 38,000 29%02400 419110 HEALTH & HUMAN SVCS UTILITIES 56,000 54,793 50,000 81,330 31,330 63%

    MAINTENANCE B&G COURTHOUSE

    024002 424415 LOCAL JAIL BLOCK 21,500 - 21,500 21,500 - 0%

    SOLID WASTE COLLECTION

    02410 412201 CONSUMER UTILITY TAX - - - - - - 02410 416082 WASTE COLLECTION AND DISPOSAL 40,700 6,154 40,700 40,700 - 0%02410 424407 LITTER CONTROL GRANT 16,450 27,709 16,450 16,450 - 0%

    Page 5

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    ENGINEERING/ENVIRONMENTAL SVC

    02400 413308 BUILDING PERMITS 92,500 83,537 81,000 81,000 - 0%02400 413309 OCCUPANCY PERMITS 500 300 750 750 - 0%02400 413310 ELECTRICAL PERMITS 30,300 33,893 15,875 15,875 - 0%02400 413311 MECHANICAL PERMITS 28,700 42,601 15,840 15,840 - 0%02400 413312 PLUMBING PERMITS 16,100 27,451 24,000 24,000 - 0%02400 413323 MANUFACTURED HOUSING PERMITS 12,600 9,334 5,950 5,950 - 0%02400 413325 REINSPECTION PERMITS 1,400 2,400 2,000 2,000 - 0%02420 413324 SOIL EROSION PERMITS 23,900 22,420 23,900 23,900 - 0%024290 413327 STORMWATER FEES - - - 20,385

    AUTOMOBILE GRAVEYARD

    02430 413301 AUTOMOBILE GRAVEYARD LICENSE 4,500 3,600 4,500 4,500 - 0%

    COMPREHENSIVE SERVICES ACT

    02510 419108 RECOVERED COSTS - 33,552 - - - - 02510 424445 COMPREHENSIVE SERVICES ACT 1,162,784 569,498 1,162,784 1,162,784 - 0%

    HUMAN SERVICES

    02520 419458 CSA ADMINISTRATION 12,000 12,270 12,000 12,000 - 0%02520 416158 DONATIONS 9,663 16,231 - - - - 25202 433107 R.S.V.P. GRANT 50,043 50,043 48,543 48,543 - 0%25205 413300 USER FEES - 276 - - - - 25205 416156 FLOYD CONTRIBUTION 6,051 - 6,051 - (6,051) -100%25205 424412 VJCCCA GRANT 49,927 55,978 49,927 49,392 (535) -1%

    SOCIAL SERVICES

    02540 419108 RECOVERED COSTS 70,000 136,443 70,000 70,000 - 0%02540 424102 PUBLIC ASSISTANCE PAYMENTS 4,167,997 4,168,904 4,167,997 4,189,480 21,483 1%02540 434402 FEDERAL PASS THROUGH 169,998 150,605 169,998 198,107 28,109 17%

    PARKS AND RECREATION

    27001 415201 PROPERTY RENTAL 1,500 1,140 1,500 1,500 - 0%27001 419108 RECOVERED COSTS - 200 27002 416010 ADULT EDUCATION FEES 9,000 1,584 9,000 9,000 - 0%

    Page 6

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    27004 416010 SWIMMING POOL FEES 71,600 61,840 71,600 71,600 - 0%27004 416158 DONATIONS - - - - - - 27005 416010 SENIOR EDUCATION FEES 500 934 500 500 - 0%27006 416010 ATHLETIC FEES 38,000 38,977 38,000 38,000 - 0%27007 416010 COMMUNITY RECREATION FEES 5,500 891 5,500 5,500 - 0%27008 416010 SENIOR TOUR FEES 13,000 18,857 13,000 13,000 - 0%27009 416010 OUTDOOR RECREATION FEES 12,000 11,974 12,000 12,000 - 0%27010 416010 SPECIAL PROGRAMS 1,000 1,275 1,000 1,000 - 0%27011 416010 SUMMER FEES 12,000 11,720 12,000 12,000 - 0%27012 416158 FUNDRAISING - - - - - - 27014 416168 SCHOLARSHIP - 159 - - - - 27016 416010 MEADOWBROOK SENIOR PROGRAMS - 64 - - - -

    REGIONAL LIBRARY

    02710 415211 SALE OF PHOTOCOPIES 20,000 22,151 20,000 22,000 2,000 10%02710 416151 LIBRARY FINES 65,000 54,706 60,589 48,589 (12,000) -20%02710 416152 LIBRARY FEES 4,096 10,149 1,718 1,718 - 0%02710 416156 FLOYD CONTRIBUTION 64,166 64,166 64,166 64,166 - 0%02710 416159 BLACKSBURG CONTRIBUTION 12,000 13,000 12,000 15,000 3,000 25%02710 416160 CHRISTIANSBURG CONTRIBUTION 10,000 15,000 10,000 15,000 5,000 50%02710 419108 RECOVERED COSTS - 10,813 - - - - 02710 424409 STATE LIBRARY GRANT 193,530 200,664 200,319 200,319 - 0%02710 416158 DONATIONS 38,838 49,717 - - - -

    PLANNING & GIS

    02800 413307 REZONING AND SUBDIVISION PERMT 10,827 18,872 11,827 5,427 (6,400) -54%02800 413314 SITE PLAN REVIEW 1,000 - 1,000 1,000 - 0%02801 413315 ZONING PERMIT - - - 4,000 4,000 - 02800 413316 TECHNOLOGY FEE 22,000 16,996 22,000 22,000 - 0%02800 413333 SUBDIVISON REVIEW MAJOR - - - 1,000 1,000 - 02800 413334 SUBDIVISION REVIEW MINOR - - - 1,200 1,200 - 02800 413335 SUBDIVISION REVIEW BL - - - 1,500 1,500 - 02800 416161 SALE OF MAPS, ORDINANCES 2,800 251 1,800 500 (1,300) -72%02800 419108 RECOVERED COSTS - 625 - - - -

    ECONOMIC DEVELOPMENT

    02810 419108 RECOVERED COSTS - - - - - - 02810 424500 GOVERNOR'S OPPORTUNITY - - - - - -

    Page 7

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    OTHER AGENCIES

    02910 422113 EXTENSION OFFICE REIMBURSEMENT - - - - - - 02910 419108 RECOVERED COSTS - - - - - -

    ADJUSTMENTS

    02990 418306 ADJ FOR INTERNAL SERVICES (91,700) (81,413) (91,700) (91,700) - 0%02990 451202 (TO) FROM AUTO GRVYD RESERVE (4,500) - (4,500) (4,500) - 0%

    TOTAL DESIGNATED 13,450,552 12,685,642 13,054,870 13,303,867 248,997 2%

    TOTAL GENERAL FUND RESOURCES 122,810,934 109,266,855 110,142,839 113,402,407 3,259,568 3%

    LAW LIBRARY

    03 415102 INTEREST ON INVESTMENTS 1,000 281 1,000 1,000 - 0%03 416010 FEES 14,000 11,985 14,000 14,000 - 0%03 451204 FUND BALANCE 2,600 - 2,600 2,600 - 0%

    TOTAL LAW LIBRARY 17,600 12,265 17,600 17,600 - 0%

    SCHOOL OPERATING FUND

    LOCAL DESIGNATED RESOURCES09 415201 RENTAL OF PROPERTY 50,000 81,559 50,000 50,000 - 0%09 416121 TUITION - PRIVATE SOURCES 17,000 8,277 17,000 17,000 - 0%09 416122 RECOVERED COSTS - - - - - - 09 416125 TRANSPORTATION OF PUPILS - 54,214 - 30,000 30,000 0%09 418128 REIMBURSEMENTS - - - 300,000 300,000 0%09 418301 RECOVERED COSTS 97,500 641,369 97,500 97,500 - 0%09 418302 UN SVC DIS 293,370 252,273 - 273,053 273,053 0%09 418910 INSURANCE ADJUSTMENTS 5,000 161,994 5,000 5,000 - 0%09 418992 ADMINISTRATIVE COSTS-WARRANTS 35,000 - 35,000 35,000 - 0%09 418993 DONATIONS - 18,055 - - - - 09 418994 BENEFITS OTHER STATE AGENCIES 10,000 - 10,000 10,000 - 0%09 418995 SALE OF SUPPLIES 1,500 29,269 1,500 1,500 - 0%09 418998 SALE OF SCHOOL BUSES 5,000 - 5,000 5,000 - 0%09 418999 SALE OF OTHER EQUIPMENT 3,500 6,024 3,500 3,500 - 0%09 418996 MEDICAID REIMBURSEMENT 160,000 - 160,000 160,000 - 0%09 419100 REIMBURSEMENTS 132,478 261,663 30,000 30,000 - 0%

    Page 8

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    09 419101 TUITION-OTHER LOCALITY 10,000 - 10,000 10,000 - 0%09 419126 RESTITUTION - 3,190 - - - - 09 419102 HOMELESS GRANT 44,000 - 44,000 44,000 - 0%

    SUBTOTAL LOCAL DESIGNATED RESOURCES 864,348 1,517,885 468,500 1,071,553 603,053 129%

    DESIGNATED STATE REVENUE

    09 422111 STATE RECORDATION TAX 225,000 332,194 225,000 225,000 - 0%

    STATE SOQ09 424201 STATE SALES TAX 9,687,152 9,297,523 10,251,554 10,677,154 425,600 4%09 424202 BASIC STATE AID - SOQ 23,613,301 23,553,612 25,789,455 25,532,165 (257,290) -1%09 424207 GIFTED EDUCATION SOQ 261,306 259,441 273,175 273,307 132 0%09 424208 REMEDIAL EDUCATION SOQ 641,905 637,322 714,906 715,249 343 0%09 424210 TEXTBOOKS 130,085 - 218,540 183,406 (35,134) -16%09 424212 SPECIAL EDUCATION SOQ 3,493,553 3,468,613 3,330,414 3,332,013 1,599 0%09 424217 VOCATIONAL EDUCATION SOQ 698,711 693,723 680,032 680,359 327 0%09 424221 FICA INSTRUCTIONAL SOQ 1,545,116 4,184,896 1,586,742 1,587,504 762 0%09 424222 GROUP LIFE 96,570 - 98,808 98,856 48 0%09 424225 RETIREMENT 2,573,300 - 3,225,794 3,134,302 (91,492) -3%

    SUBTOTAL STATE SOQ 42,740,999 42,095,130 46,169,420 46,214,315 44,895 0%

    INCENTIVE PROGRAMS09 424276 EDUCATIONAL TECHNOLOGY 570,000 682,565 570,000 570,000 - 0%09 COMPENSATION SUPPLEMENT 586,474 - - 441,178 441,178 - 09 EPI PEN GRANT - - - - - - 09 ADDITIONAL ASSISTANCE - - - - - - 09 TECHNOLOGY INITIATIVE - - - - - - 09 424390 COMPOSITE INDEX HOLD HARMLESS - - - - - -

    SUBTOTAL INCENTIVE PROGRAMS 1,156,474 682,565 570,000 1,011,178 441,178 77%

    STATE CATEGORICAL09 424206 GENERAL ADULT EDUCATION 9,781 - 9,781 - (9,781) -100%09 424246 SPECIAL EDUCATION HOMEBOUND 66,716 55,138 58,805 57,131 (1,674) -3%09 424247 SPECIAL EDUCATION HOSPITAL 295,971 - 372,767 390,455 17,688 5%09 424248 SPECIAL EDUCATION REG 7,664 - - - - -09 424295 SPECIAL EDUCATION IN JAIL 2,180 361,031 3,146 - (3,146) -100%

    SUBTOTAL STATE CATEGORICAL 382,312 416,169 444,499 447,586 3,087 1%

    Page 9

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    LOTTERY FUNDED PROGRAMS09 424205 FOSTER CARE 115,219 93,241 94,452 113,823 19,371 21%09 424204 REMEDIAL SUMMER 65,541 59,072 62,513 17,480 (45,033) -72%09 424211 ISAEP/GED FUNDING 15,717 598,813 15,717 15,717 - 0%09 424218 VOCATIONAL EDUCATION 92,098 22,366 85,764 86,545 781 1%09 424210 TEXTBOOKS 379,633 506,079 340,714 376,116 35,402 10%09 424223 ALGEBRA READINESS SOL 83,550 87,440 95,701 85,878 (9,823) -10%09 424226 NL BOARD CERTIFICATION - 67,500 - - - - 09 424228 READING INTERVENTION 150,394 183,815 192,546 176,987 (15,559) -8%09 424234 BENEFITS OTHER STATE AGENCIES - - - - - - 09 424248 SPECIAL EDUCATION REGIONAL TUITION - - - - - - 09 424259 SPECIAL ED-FOSTER CARE - - - - - - 09 424265 AT RISK 447,948 444,821 522,198 522,186 (12) 0%09 424267 ENGLISH-2ND LANGUAGE 166,303 127,298 140,226 145,091 4,865 3%09 424277 EPIPEN - - - - - - 09 424272 ALTERNATIVE EDUCATION 140,550 281,099 140,659 142,957 2,298 2%09 424273 SUPP SUPPORT 464,146 464,146 - - - - 09 424275 REDUCE K-3 CLASSES 797,521 795,054 768,412 756,859 (11,553) -2%09 424281 AT RISK FOUR YEAR OLDS 642,276 720,793 608,738 647,750 39,012 6%09 424290 TEACHER MENTOR 6,132 5,906 6,132 6,551 419 7%09 424293 VIRT ADV P - 2,404 - - - - 09 424299 OTHER STATE AID 12,337 94,318 - 213,600 213,600 - 09 424416 PROJECT GRADUATION REGIONAL - 55,462 - - - -

    SUBTOTAL LOTTERY FUNDED PROGRAMS 3,579,365 4,609,627 3,073,772 3,307,540 233,768 8%

    SUBTOTAL STATE DESIGNATED REVENUE 48,084,150 48,135,684 50,482,691 51,205,619 722,928 1%

    DESIGNATED FEDERAL REVENUE09 433201 ADULT BASIC EDUCATION - - - - - - 09 433202 FAMILY LITERACY/CHAPTER I 1,602,957 1,684,387 1,602,957 1,602,957 - 0%09 433203 ESEA CHAPTER II BLOCK GRANT - 1,995,818 - - - - 09 433206 GAPS EDUCATION - - - - - - 09 433208 FOREST RESERVE FUNDS 30,000 27,631 30,000 30,000 - 0%09 433209 JOB PARTNERSHIP TR. ACT - - - - - - 09 433211 MEDICAID REIMBURSEMENTS - 168,222 - - - - 09 433212 TITLE III 21,618 21,843 21,618 21,618 - 0%09 433214 HOMELESS FUNDING - 47,324 - - - - 09 433215 FEDERAL STIMULUS FUNDING - - - - - -

    Page 10

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    09 433216 ARRA84.386 - - - - - - 09 433217 ARRA84.389 - - - - - - 09 433218 ARRA84.391 - - - - - - 09 433219 SPECIAL EDUCATION-P.L. 94-141 1,877,399 - 1,826,655 1,826,655 - 0%09 433224 VOCATIONAL EDUC-CATEGORICAL 153,865 310,642 153,865 153,865 - 0%09 433226 EESA PL 98-377 TITLE II 333,765 298,530 333,765 333,765 - 0%09 433228 DRUG FREE SCHOOL PAYMENTS - - - - - - 09 433222 JOB STIMULUS FUNDS - - - - - - 09 433290 OTHER FEDERAL FUNDS-DQE 47,890 3,600 47,890 47,890 - 0%09 433234 DETENTION HOME READING PROGRAM - 36,396 - - - -

    SUBTOTAL FEDERAL DESIGNATED 4,067,494 4,594,394 4,016,750 4,016,750 - 0%

    TRANSFERS (TO) FROM OTHER FUNDS09 451100 TRANSFER FROM GENERAL FUND 44,177,283 41,205,805 42,080,379 44,211,833 2,131,454 5%09 451204 FUND BALANCE 347,700 - - - - -

    TOTAL TRANSFERS 44,524,983 41,205,805 42,080,379 44,211,833 2,131,454 5%

    TOTAL SCHOOL OPERATING FUND RESOURCES 97,540,975 95,453,768 97,048,320 100,505,755 3,457,435 4%

    SCHOOL NUTRITION FUND

    11 416124 NUTRITION RECEIPTS 2,480,422 1,404,808 2,608,863 2,870,746 261,883 10%11 416126 NUTRITION PRE - 520,969 - - - - 11 416126 NUTRITION FEES - (22,820) - - - - 11 418999 MISC FEES - 65 - - - - 11 424215 STATE AID SCHOOL FOOD PROGRAM 65,083 - 65,083 68,376 3,293 5%11 433213 FEDERAL AID-SCH FOOD PROGRAM 1,612,921 1,894,721 1,612,921 1,612,921 - 0%11 415102 INTEREST - 19,207 - - - - 11 451203 (TO)FROM UNDESIGNATED FUND BAL - - - - - - 11 451100 (TO)FROM GENERAL FUND - - - - - -

    TOTAL SCHOOL NUTRITION FUND 4,158,426 3,816,951 4,286,867 4,552,043 265,176 6%

    SCHOOL CAPITAL PROJECTS FUND

    19 451100 TRANSFER FROM GENERAL FUND 5,100,000 5,100,000 1,400,000 1,460,000 60,000 4%19 OTHER REVENUE/FUND BALANCE 246,417 246,417 214,927 221,920 6,993 3%

    TOTAL SCHOOL CAPITAL PROJECTS FUND 5,346,417 5,346,417 1,614,927 1,681,920 66,993 4%

    Page 11

  • FY 14 INC/(DEC) FY 16 BUDGETREVISED FY 14 FY 15 FY 16

    ESTIMATE REALIZED ESTIMATE ESTIMATE $ %

    COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2016 REVENUE ESTIMATES

    FROM FY 15 BUDGET

    COUNTY CAPITAL PROJECTS FUND

    12 451110 TRANSFER FROM GENERAL FUND 4,331,337 4,331,337 700,000 765,000 65,000 9%12 451109 TRANSFER FROM LAW LIBRARY FUND - - - - - - 12 COUNTY CAPITAL FUND BALANCE - - - - - - 12 451104 TRANSFER TO DEBT SERVICE - - - - - -

    TOTAL COUNTY CAPITAL PROJECTS FUND 4,331,337 4,331,337 700,000 765,000 65,000 9%

    DEBT SERVICE FUND

    18 415107 OTHER INTEREST 140,438 - 149,800 149,026 (774) -1%18 419108 QSCB2 INTEREST SUBSIDY 1,347,447 1,250,431 1,347,447 1,347,447 - 0%18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) - - 347,700 408,660 60,960 18%18 COURTHOUSE MAINTENANCE FEES 79,982 65,720 79,982 79,982 - 0%18 RENT INCOME - - 93,236 186,471 93,235 100%18 TRANSFER FROM COUNTY CAPITAL - - - - - - 18 TRANSFER FROM SCHOOL OPERATING FUND 347,700 347,700 - - - - 18 DEBT SERVICE FUND BALANCE 175,000 - 175,000 - (175,000) -100%18 TRANSFER FROM SCHOOL CAPITAL FUND 246,417 246,417 214,927 221,920 6,993 3%18 451100 TRANSFER FROM GENERAL FUND 21,909,003 22,141,729 21,815,767 21,527,532 (288,235) -1%

    TOTAL DEBT SERVICE FUND 24,245,987 24,051,997 24,223,859 23,921,038 (302,821) -1%

    EDA

    451110 TRANSFER FROM GENERAL FUND 380,000 50,000 380,000 380,000 - 0%

    TOTAL EDA 380,000 50,000 380,000 380,000 - 0%

    TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS) 258,831,676 242,329,590 238,414,412 245,225,763 6,811,351 3%

    INTERFUND TRANSFERS (76,491,740) (73,422,988) (66,591,073) (68,974,945) (2,383,872) 4%

    GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS) 182,339,936 168,906,602 171,823,339 176,250,818 4,427,479 3%

    Page 12

  • EXPENDITURE PLANS

    FISCAL YEAR 2016 APPROVED BUDGET

  • C

    REVEN

    C

    BoSup

    County A

    DepuAdm

    Reven

    UE SHAR

    itizens

    oard of pervisors

    Adminis

    uty Couministrat

    nue Sha

    RING

    rs

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    aring

  • REVENUE SHARING

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRefunds 187,000$ 173,044$ 175,000$ 175,000$ -$ 175,000$ -$ TOTAL EXPENDITURES 187,000$ 173,044$ 175,000$ 175,000$ -$ 175,000$ -$

    REVENUE BY CLASSIFICATIONAdjustment for Revenue Refunds -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 187,000$ 173,044$ 175,000$ 175,000$ -$ 175,000$ -$

    TOTAL REVENUES 187,000$ 173,044$ 175,000$ 175,000$ -$ 175,000$ -$

  • REVENUE SHARING

    Division Description This division is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semi-annually to the City of Radford. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • REVENUE SHARING

    Department Description and Financial Data Revenue Sharing This department is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRevenue Sharing 187,000$ 173,044$ 175,000$ 175,000$ -$ 175,000$ -$

  • BO

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    VISORS

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  • BOARD OF SUPERVISORS

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTBoard of Supervisors 281,672$ 246,471$ 253,284$ 249,794$ -$ 249,794$ (3,490)$ TOTAL EXPENDITURES 281,672$ 246,471$ 253,284$ 249,794$ -$ 249,794$ (3,490)$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 148,404$ 145,447$ 148,404$ 144,914$ -$ 144,914$ (3,490)$ Operations & Maintenance 124,868$ 101,024$ 104,880$ 104,880$ -$ 104,880$ -$ Capital Outlay 8,400$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 281,672$ 246,471$ 253,284$ 249,794$ -$ 249,794$ (3,490)$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs 3,247$ 4,273$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 3,247$ 4,273$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 278,425$ 242,197$ 253,284$ 249,794$ -$ 249,794$ (3,490)$

    TOTAL REVENUES 281,672$ 246,471$ 253,284$ 249,794$ -$ 249,794$ (3,490)$

  • BOARD OF SUPERVISORS

    Division Description The Board of Supervisors is an elected body of seven members, representing seven voting districts and serving as the Countys legislative arm. The Board of Supervisors has both administrative and legislative responsibilities, some of which are discharged in the role of the local governing body and some of which have derived from its function as an administrative subdivision of the state. The Board establishes policies and enacts ordinances governing the County and its citizens. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • BOARD OF SUPERVISORS

    Department Description and Financial Data Board of Supervisors The Board of Supervisors is responsible for adopting an annual County budget and appropriating funds; setting local tax rates and levying County taxes; appointing members of various boards and committees; and adopting the Countys comprehensive land use plan and related ordinances.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTBoard of Supervisors 281,672$ 246,471$ 253,284$ 249,794$ -$ 249,794$ (3,490)$

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  • COUNTY ADMINISTRATION

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAdministration 993,094$ 899,673$ 665,570$ 672,873$ -$ 672,873$ 7,303$ Emergency Services 103,588$ 89,265$ 96,288$ 98,344$ 25,732$ 124,076$ 27,788$ Human Resources 617,350$ 596,014$ 543,294$ 544,592$ 50,000$ 594,592$ 51,298$ Public Information 272,154$ 250,865$ 222,019$ 229,519$ -$ 229,519$ 7,500$ TOTAL EXPENDITURES 1,986,186$ 1,835,817$ 1,527,171$ 1,545,328$ 75,732$ 1,621,060$ 93,889$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 1,506,080$ 1,417,334$ 1,169,153$ 1,187,310$ -$ 1,187,310$ 18,157$ Operations & Maintenance 440,455$ 378,614$ 357,518$ 357,518$ 75,732$ 433,250$ 75,732$ Capital Outlay 39,651$ 39,869$ 500$ 500$ -$ 500$ -$ TOTAL EXPENDITURES 1,986,186$ 1,835,817$ 1,527,171$ 1,545,328$ 75,732$ 1,621,060$ 93,889$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs 207,800$ 208,189$ 9,800$ 9,800$ 3,500$ 13,300$ 3,500$ TOTAL DESIGNATED REVENUE 207,800$ 208,189$ 9,800$ 9,800$ 3,500$ 13,300$ 3,500$

    TOTAL UNDESIGNATED REVENUE 1,778,386$ 1,627,627$ 1,517,371$ 1,535,528$ 72,232$ 1,607,760$ 90,389$

    TOTAL REVENUES 1,986,186$ 1,835,817$ 1,527,171$ 1,545,328$ 75,732$ 1,621,060$ 93,889$

    Total Authorized Personnel (FTE) 14.5 14.5 13.5 13.5 0 13.5

  • COUNTY ADMINISTRATION

    Division Description The County Administration Division includes Administration, Emergency Services, Human Resources and Public Information. Division staff includes the County Administrator, Deputy County Administrator, Assistant to the Administrator, Emergency Services Coordinator, Human Resources Director, Public Information Director, and eight support positions. The County Administrator, who is appointed by and accountable to the Board of Supervisors, leads County operations. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $25,732 is Added to Emergency Services to Cover the Ongoing Costs of the Early Notification Software System In FY 2015, the County received a grant to purchase an early notification software program to alert citizens about natural and manmade disasters that occur in the community. These additional funds cover the ongoing costs of maintaining the system.

    $3,500 is Added to the Human Resources Revenue Budget The Countys Human Resources Department will be providing assistance to the New River Valley Emergency Communications Regional Authority. To cover the cost of these services, the New River Valley Emergency Communications Regional Authority will provide $3,500 per year. These revenues have been added to the Human Resources budget for FY 16.

    $50,000 is Added to Establish a Career Development Program Funding is added to establish a career development program for County employees. The Countys new career development program is designed to provide County employees with professional development skills to empower employees to achieve higher career goals.

  • COUNTY ADMINISTRATION

    Department Description and Financial Data Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors; and for ensuring compliance with federal, state and local laws.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Administration 993,094$ 899,673$ 665,570$ 672,873$ -$ 672,873$ 7,303$

    Authorized Personnel 6.5 6.5 5.5 5.5 0 5.5

    Emergency Services The Emergency Services Office coordinates the fire and rescue services functions throughout the County and staffs the countywide Fire and Rescue Commission.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTEmergency Services 103,588$ 89,265$ 96,288$ 98,344$ 25,732$ 124,076$ 27,788$

    Authorized Personnel (FTEs) 1 1 1 1 0 1

    Human Resources The Human Resources Office directs all phases of human resources management for the County. The office develops, recommends, and interprets human resources policies for management and employees. Recruitment, selection, and retention efforts are managed through the Countys Human Resources Office, along with compensation and benefit programs. The office is the center of employee training programs and it also handles employee events, wellness initiatives, including on on-site clinic, workers compensation, employee performance evaluations, incentive programs, and employee service awards.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTHuman Resources 617,350$ 596,014$ 543,294$ 544,592$ 50,000$ 594,592$ 51,298$

    Authorized Personnel (FTEs) 4 4 4 4 0 4

  • COUNTY ADMINISTRATION

    Public Information The Public Information Office is the primary resource for information about County government. The office encourages citizen input into the local government process and improves the accessibility of County government to its citizens. As an extension of the Administration Office, the Public Information Office links County residents, the media, and other groups to County government.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPublic Information 272,154$ 250,865$ 222,019$ 229,519$ -$ 229,519$ 7,500$

    Authorized Personnel (FTEs) 3 3 3 3 0 3

  • COUNTY

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    ty Attorn

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    ney

  • COUNTY ATTORNEY

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Attorney 253,554$ 248,999$ 261,454$ 270,459$ -$ 270,459$ 9,005$ TOTAL EXPENDITURES 253,554$ 248,999$ 261,454$ 270,459$ -$ 270,459$ 9,005$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 241,487$ 242,846$ 249,387$ 258,392$ -$ 258,392$ 9,005$ Operations & Maintenance 12,067$ 5,904$ 12,067$ 12,067$ -$ 12,067$ -$ Capital Outlay -$ 249$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 253,554$ 248,999$ 261,454$ 270,459$ -$ 270,459$ 9,005$

    REVENUE BY CLASSIFICATIONRecovered Costs -$ 523$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ 523$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 253,554$ 248,476$ 261,454$ 270,459$ -$ 270,459$ 9,005$

    TOTAL REVENUES 253,554$ 248,999$ 261,454$ 270,459$ -$ 270,459$ 9,005$

    Total Authorized Personnel (FTE) 1.5 1.5 1.5 1.5 0 1.5

  • COUNTY ATTORNEY

    Division Description The County Attorney is appointed by the Board of Supervisors and serves as legal counsel for the Board of Supervisors, various County Boards and Commissions and County staff. This includes advising and representing the Board of Supervisors, County officials, and staff of Montgomery County; preparing County ordinances; and defending or bringing actions in which the County or any of its boards, officials, departments or employees is a party. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • COUNTY ATTORNEY

    Department Description and Financial Data County Attorney The County Attorney is appointed by the Board of Supervisors and serves as legal counsel for the Board of Supervisors, various County Boards and Commissions and County staff.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Attorney 253,554$ 248,999$ 261,454$ 270,459$ -$ 270,459$ 9,005$

    Authorized Personnel (FTEs) 1.5 1.5 1.5 1.5 0 1.5

  • FI

    INANCIA

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    itizens

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    nty tor

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    nd ent

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    sing

  • FINANCIAL AND MANAGEMENT SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTFinance 851,222$ 713,239$ 875,387$ 908,187$ -$ 908,187$ 32,800$ Purchasing 164,674$ 160,277$ 168,222$ 172,456$ -$ 172,456$ 4,234$ TOTAL EXPENDITURES 1,015,896$ 873,516$ 1,043,609$ 1,080,643$ -$ 1,080,643$ 37,034$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 835,732$ 714,288$ 873,619$ 910,653$ -$ 910,653$ 37,034$ Operations & Maintenance 171,597$ 150,661$ 169,990$ 169,990$ -$ 169,990$ -$ Capital Outlay 8,567$ 8,567$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 1,015,896$ 873,516$ 1,043,609$ 1,080,643$ -$ 1,080,643$ 37,034$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs 125,000$ 110,549$ 125,000$ 125,000$ 13,000$ 138,000$ 13,000$ TOTAL DESIGNATED REVENUE 125,000$ 110,549$ 125,000$ 125,000$ 13,000$ 138,000$ 13,000$

    TOTAL UNDESIGNATED REVENUE 890,896$ 762,967$ 918,609$ 955,643$ (13,000)$ 942,643$ 24,034$

    TOTAL REVENUES 1,015,896$ 873,516$ 1,043,609$ 1,080,643$ -$ 1,080,643$ 37,034$

    Total Authorized Personnel (FTE) 11.5 11.5 11.5 11.5 0 11.5

  • FINANCIAL AND MANAGEMENT SERVICES

    Division Description The Financial and Management Services Division is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, purchasing, and budgeting, including the development and administration of the Countys operating budget and Capital Improvement Program (CIP). The Division also provides County Administration with financial reports on County operations. In addition to County finance functions, the Public Service Authoritys billing, collection, and customer service functions are also performed in this office. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $13,000 is Added to the Finance Departments Revenue Budget The Countys Finance Department will be providing financial reporting and financial assistance to the New River Valley Emergency Communications Regional Authority. To cover the cost of these services, the New River Valley Emergency Communications Regional Authority will provide $13,000 per year. These revenues have been added to the Finance Departments budget for FY 16.

  • FINANCIAL AND MANAGEMENT SERVICES

    Department Description and Financial Data Finance The finance function maintains accounting records related to the Countys financial system and prepares and distributes monthly expenditure reports. This area also processes invoices for payment, payroll, and all State, Federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection, and customer service functions for the Public Service Authority. This division also develops and monitors the Countys budget and Capital Improvement Program (CIP).

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTFinance 851,222$ 713,239$ 875,387$ 908,187$ -$ 908,187$ 32,800$

    Authorized Personnel (FTEs) 9.5 9.5 9.5 9.5 0 9.5

    Purchasing The Purchasing Department assists other County departments with purchases of $2,500 or more on an as-needed basis. Formal Invitations for Bid and Requests for Proposal are developed, issued and awarded through this department in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPurchasing 164,674$ 160,277$ 168,222$ 172,456$ -$ 172,456$ 4,234$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

  • INS

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    FinaMan

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    SURANCE

    itizens

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  • INSURANCE

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTInsurance 893,962$ 713,463$ 353,962$ 227,962$ -$ 227,962$ (126,000)$ TOTAL EXPENDITURES 893,962$ 713,463$ 353,962$ 227,962$ -$ 227,962$ (126,000)$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 677,889$ 554,230$ 132,707$ 6,707$ -$ 6,707$ (126,000)$ Operations & Maintenance 216,073$ 159,233$ 221,255$ 221,255$ -$ 221,255$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 893,962$ 713,463$ 353,962$ 227,962$ -$ 227,962$ (126,000)$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs 126,000$ 4,063$ 126,000$ -$ -$ -$ (126,000)$ TOTAL DESIGNATED REVENUE 126,000$ 4,063$ 126,000$ -$ -$ -$ (126,000)$

    TOTAL UNDESIGNATED REVENUE 767,962$ 709,401$ 227,962$ 227,962$ -$ 227,962$ -$

    TOTAL REVENUES 893,962$ 713,463$ 353,962$ 227,962$ -$ 227,962$ (126,000)$

  • INSURANCE

    Division Description Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services, and liability insurance for County officials are paid from this division. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Retiree and COBRA Insurance Adjustments A total of ($126,000) is reduced from the base insurance revenue and expenditure budgets due to a change in the accounting of retiree and COBRA payments. This action has no fiscal impact.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • INSURANCE

    Department Description and Financial Data Insurance The Insurance Division covers costs associated with the Countys Risk Management Plan.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTInsurance 893,962$ 713,463$ 353,962$ 227,962$ -$ 227,962$ (126,000)$

  • INFO

    ORMATIO

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    BoSup

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  • INFORMATION TECHNOLOGY

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTInformation Technology 2,035,257$ 1,691,997$ 1,427,502$ 1,406,137$ 50,017$ 1,456,154$ 28,652$ TOTAL EXPENDITURES 2,035,257$ 1,691,997$ 1,427,502$ 1,406,137$ 50,017$ 1,456,154$ 28,652$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 749,358$ 697,840$ 865,533$ 844,168$ -$ 844,168$ (21,365)$ Operations & Maintenance 624,186$ 503,150$ 443,500$ 443,500$ 10,017$ 453,517$ 10,017$ Capital Outlay 661,713$ 491,008$ 118,469$ 118,469$ 40,000$ 158,469$ 40,000$ TOTAL EXPENDITURES 2,035,257$ 1,691,997$ 1,427,502$ 1,406,137$ 50,017$ 1,456,154$ 28,652$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs 4,983$ 4,800$ 4,983$ 4,983$ (4,983)$ -$ (4,983)$ TOTAL DESIGNATED REVENUE 4,983$ 4,800$ 4,983$ 4,983$ (4,983)$ -$ (4,983)$

    TOTAL UNDESIGNATED REVENUE 2,030,274$ 1,687,197$ 1,422,519$ 1,401,154$ 55,000$ 1,456,154$ 33,635$

    TOTAL REVENUES 2,035,257$ 1,691,997$ 1,427,502$ 1,406,137$ 50,017$ 1,456,154$ 28,652$

    Total Authorized Personnel (FTE) 8.5 8.5 9.5 9.5 0 9.5

  • INFORMATION TECHNOLOGY

    Division Description The Information Technology (IT) department manages the Countys computing and telecommunications resources, technical operations infrastructure, and business applications environment. A 24x7 customer service helpdesk supports user requests and manages technology assets. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    ($4,983) is Reduced from the Information Technologys Revenue and Expense Budgets In the past, the Information Technology Division provided support for the Clerk of the Circuit Courts records system. The Clerk of the Circuit Court is contracting with a new vendor for this service and will no longer be utilizing the Information Technology Division for support. Therefore, both the revenue and the corresponding expenses for these services have been removed for FY 16.

    $40,000 is Added to the Information Technology Budget to Cover the Cost of Replacing Mobile Data Terminals Additional funding is added to cover the cost of a replacement schedule for mobile data terminals (MDTs) in the Sheriffs Office. Eight fully rugged MDTs and 4 semi-rugged MDTs should be replaced annually. These additional funds will establish an annual replacement plan for the Sheriffs MDTs.

    $15,000 is Added to the Information Technology Budget to Cover the Increased Cost of the Microsoft Maintenance Contract Additional funding is added to cover the cost of the licensing agreement under the Countys Microsoft Contract. Fees are being increased due to the number of devices covered under the contract.

  • INFORMATION TECHNOLOGY

    Department Description and Financial Data Information Technology The IT department supports all County Departments, Commissioner of the Revenues Office, Treasurers Office, Commonwealth Attorneys Office, Sheriffs Office, Office of Voter Registration, Tourism, Public Service Authority, and to a lesser degree, the Clerk of the Circuit Court, General District Court, Juvenile and Domestic Relations Court, Department of Social Services, Virginia Tech Cooperative Extension, and regional 911 Authority.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTInformation Technology 2,035,257$ 1,691,997$ 1,427,502$ 1,406,137$ 50,017$ 1,456,154$ 28,652$

    Authorized Personnel (FTEs) 8.5 8.5 9.5 9.5 0 9.5

  • CCoCom. of ompens

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  • COMMISSIONER OF REVENUE

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCommissioner of Revenue 549,680$ 546,051$ 562,174$ 578,940$ -$ 578,940$ 16,766$ TOTAL EXPENDITURES 549,680$ 546,051$ 562,174$ 578,940$ -$ 578,940$ 16,766$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 544,605$ 542,401$ 557,099$ 573,865$ -$ 573,865$ 16,766$ Operations & Maintenance 5,075$ 3,650$ 5,075$ 5,075$ -$ 5,075$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 549,680$ 546,051$ 562,174$ 578,940$ -$ 578,940$ 16,766$

    REVENUE BY CLASSIFICATIONState Shared Expenses 192,148$ 184,539$ 192,621$ 194,180$ 3,529$ 197,709$ 5,088$ TOTAL DESIGNATED REVENUE 192,148$ 184,539$ 192,621$ 194,180$ 3,529$ 197,709$ 5,088$

    TOTAL UNDESIGNATED REVENUE 357,532$ 361,512$ 369,553$ 384,760$ (3,529)$ 381,231$ 11,678$

    TOTAL REVENUES 549,680$ 546,051$ 562,174$ 578,940$ -$ 578,940$ 16,766$

    Total Authorized Personnel (FTE) 8 8 8 8 0 8

  • COMMISSIONER OF REVENUE

    Division Description The Commissioner of the Revenue is an elected constitional officer responsible for determining and assessing the fair market value of all property subject to taxation in Montgomery County. The Commissioners Office assesses all tangible personal property in accordance with the Code of Virginia; verifies personal property data filed by taxpayers; calculates assessments and taxes; and issues the personal property tax book annually. The Commissioners Office receives more than 30,000 Virginia State Individual Income Tax returns and 2,000 Estimated Tax Declarations each year. This division accounts for the costs shared between the County and the State Compensation Board for the operations of the Commissioner of Revenues Office. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Compensation Board Revenue Adjustments A total of $1,559 is added to the

    Commissioners base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $3,529 is Added to the Commissioners Compensation Board Revenue Budget These funds account for a 2% across the board salary increase contained in the states budget for locally supported positions starting September 1, 2015. Since the Countys starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

  • COMMISSIONER OF REVENUE

    Department Description and Financial Data Commissioner of Revenue The Commissioner of Revenue assesses individual and business personal property, and reviews and assists taxpayers with state income tax issues.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCommissioner of Revenue 549,680$ 546,051$ 562,174$ 578,940$ -$ 578,940$ 16,766$

    Authorized Personnel (FTEs) 8 8 8 8 0 8

  • CCCom. of

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  • ASSESSMENTS

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAssessments 367,864$ 344,599$ 365,036$ 371,251$ -$ 371,251$ 6,215$ Land Use 3,375$ 1,674$ 3,375$ 3,375$ -$ 3,375$ -$ TOTAL EXPENDITURES 371,239$ 346,273$ 368,411$ 374,626$ -$ 374,626$ 6,215$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 313,037$ 308,474$ 312,609$ 318,824$ -$ 318,824$ 6,215$ Operations & Maintenance 48,746$ 35,680$ 55,802$ 55,802$ -$ 55,802$ -$ Capital Outlay 9,456$ 2,120$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 371,239$ 346,273$ 368,411$ 374,626$ -$ 374,626$ 6,215$

    REVENUE BY CLASSIFICATIONLand Use Application Fee 1,800$ 1,480$ 1,800$ 1,800$ -$ 1,800$ -$ Recovered Costs -$ 170$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 1,800$ 1,650$ 1,800$ 1,800$ -$ 1,800$ -$

    TOTAL UNDESIGNATED REVENUE 369,439$ 344,623$ 366,611$ 372,826$ -$ 372,826$ 6,215$

    TOTAL REVENUES 371,239$ 346,273$ 368,411$ 374,626$ -$ 374,626$ 6,215$

    Total Authorized Personnel (FTE) 5 5 5 5 0 5

  • ASSESSMENTS

    Division Description The Assessing Division, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the County; administering the land use program; and mapping of real property. The division also administers the Countys real estate tax relief program for the elderly and disabled. This division accounts for the costs for which the County provides 100% of the funding. Since real estate appraisal is a primary focus of this division, the County provides 100% of the funding for additional positions for personal property assessments, including manufactured homes. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • ASSESSMENTS

    Department Description and Financial Data Assessments The Assessing Department, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the county; administering the land use program; and mapping of real property.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAssessments 367,864$ 344,599$ 365,036$ 371,251$ -$ 371,251$ 6,215$

    Authorized Personnel (FTEs) 5 5 5 5 0 5

    Land Use The Land Use Department processes new and renewal applications for qualifying agricultural, horticultural and forestland. The information provided on the applications is validated and use values per crop yields and soil classifications are calculated. Staff also maintains soil maps.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLand Use 3,375$ 1,674$ 3,375$ 3,375$ -$ 3,375$ -$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

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  • TREASURER COMPENSATION BOARD

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTTreasurer 588,916$ 588,764$ 599,395$ 608,777$ -$ 608,777$ 9,382$ TOTAL EXPENDITURES 588,916$ 588,764$ 599,395$ 608,777$ -$ 608,777$ 9,382$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 586,504$ 587,320$ 599,395$ 608,777$ -$ 608,777$ 9,382$ Operations & Maintenance 2,412$ 1,445$ -$ -$ -$ -$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 588,916$ 588,764$ 599,395$ 608,777$ -$ 608,777$ 9,382$

    REVENUE BY CLASSIFICATIONState Shared Expenses 180,980$ 173,044$ 181,425$ 180,988$ 3,352$ 184,340$ 2,915$ TOTAL DESIGNATED REVENUE 180,980$ 173,044$ 181,425$ 180,988$ 3,352$ 184,340$ 2,915$

    TOTAL UNDESIGNATED REVENUE 407,936$ 415,720$ 417,970$ 427,789$ (3,352)$ 424,437$ 6,467$

    TOTAL REVENUES 588,916$ 588,764$ 599,395$ 608,777$ -$ 608,777$ 9,382$

    Total Authorized Personnel (FTE) 8 8 8 8 0 8

  • TREASURER COMPENSATION BOARD

    Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; investing county funds into a secured interest yielding account; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurers Office. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Compensation Board Revenue Adjustments A total of ($437) is reduced from the

    Treasurers base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $3,352 is Added to the Treasurers Compensation Board Revenue Budget These funds account for a 2% across the board salary increase contained in the states budget for locally supported positions starting September 1, 2015. Since the Countys starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

  • TREASURER COMPENSATION BOARD

    Department Description and Financial Data Treasurer The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurers Office collects current and delinquent tax payments, collects county motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTTreasurer-CB 588,916$ 588,764$ 599,395$ 608,777$ -$ 608,777$ 9,382$

    Authorized Personnel (FTEs) 8 8 8 8 0 8

  • TreCom

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  • TREASURER - COLLECTIONS

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTTreasurer-Collections 311,241$ 310,292$ 306,372$ 311,337$ 14,000$ 325,337$ 18,965$ TOTAL EXPENDITURES 311,241$ 310,292$ 306,372$ 311,337$ 14,000$ 325,337$ 18,965$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 203,457$ 203,732$ 207,924$ 212,889$ -$ 212,889$ 4,965$ Operations & Maintenance 107,497$ 106,172$ 98,448$ 98,448$ 14,000$ 112,448$ 14,000$ Capital Outlay 287$ 388$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 311,241$ 310,292$ 306,372$ 311,337$ 14,000$ 325,337$ 18,965$

    REVENUE BY CLASSIFICATIONWarrant Fees 140$ 140$ -$ -$ 14,000$ 14,000$ 14,000$ TOTAL DESIGNATED REVENUE 140$ 140$ -$ -$ 14,000$ 14,000$ 14,000$

    TOTAL UNDESIGNATED REVENUE 311,101$ 310,152$ 306,372$ 311,337$ -$ 311,337$ 4,965$

    TOTAL REVENUES 311,241$ 310,292$ 306,372$ 311,337$ 14,000$ 325,337$ 18,965$

    Total Authorized Personnel (FTE) 4 4 4 4 0 4

  • TREASURER - COLLECTIONS

    Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; investing county funds into a secured interest yielding account; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurers Office. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $14,000 is Added for the Cost of Administering the Department of Motor Vehicles (DMV) Stop Program The Treasurers Office issues DMV stops on delinquent taxpayers. This program prevents taxpayers from receiving DMV license renewals until their delinquent taxes are paid to the County. The DMV charges an administrative fee to the County, which the Treasurers office passes on to the taxpayer. This expenditure is offset by a like amount of revenue.

  • TREASURER - COLLECTIONS

    Department Description and Financial Data Treasurer - Collections The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurers Office collects current and delinquent tax payments, collects county motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTTreasurer-Collections 311,241$ 310,292$ 306,372$ 311,337$ 14,000$ 325,337$ 18,965$

    Authorized Personnel (FTEs) 4 4 4 4 0 4

  • REGIS

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    itizens

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  • REGISTRAR/ELECTORAL BOARD

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRegistrar/Electoral Board 423,544$ 411,052$ 417,150$ 428,139$ 17,500$ 445,639$ 28,489$ TOTAL EXPENDITURES 423,544$ 411,052$ 417,150$ 428,139$ 17,500$ 445,639$ 28,489$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 274,784$ 265,598$ 292,775$ 303,764$ -$ 303,764$ 10,989$ Operations & Maintenance 61,285$ 57,978$ 36,900$ 36,900$ 17,500$ 54,400$ 17,500$ Capital Outlay 87,475$ 87,475$ 87,475$ 87,475$ -$ 87,475$ -$ TOTAL EXPENDITURES 423,544$ 411,052$ 417,150$ 428,139$ 17,500$ 445,639$ 28,489$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ 520$ -$ -$ -$ -$ -$ State Shared Expenses 43,773$ 46,364$ 45,086$ 45,086$ 751$ 45,837$ 751$ TOTAL DESIGNATED REVENUE 43,773$ 46,884$ 45,086$ 45,086$ 751$ 45,837$ 751$

    TOTAL UNDESIGNATED REVENUE 379,771$ 364,168$ 372,064$ 383,053$ 16,749$ 399,802$ 27,738$

    TOTAL REVENUES 423,544$ 411,052$ 417,150$ 428,139$ 17,500$ 445,639$ 28,489$

    Total Authorized Personnel (FTE) 4 4 4 4 0 4

  • REGISTRAR/ELECTORAL BOARD

    Division Description The office of the General Register/Electoral Board is required by the Constitution and Code of Virginia to provide registration and election services to eligible citizens of Montgomery County. These services include support and training to individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; take and process photo IDs for voters who do not have one: and to prepare for and conduct fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $17,500 is Added to the Registrars Budget for Optical Scan Ballots The Registrar is required to replace all touch screen voting machines with new optical scan voting machines. These new optical scan voting machines require a special ballot that was not required under the old touch screen machines. During the previous election, only about half of the precincts were equipped with the new optical scan equipment. The Registrars base budget has funding to cover approximately half of the new ballot costs, which run approximately $35,000 per year. For the next election, the optical scan voting machines will be fully employed, requiring an additional $17,500 for a total of $35,000 for these ballots.

    $751 is Added to the Registrars Revenue Budget These funds account for a 2% across

    the board salary increase contained in the states budget for locally supported positions

  • REGISTRAR/ELECTORAL BOARD

    starting September 1, 2015. Since the Countys starting salary is significantly higher than the states starting position, these additional funds provide additional revenue for the County.

  • REGISTRAR/ELECTORAL BOARD

    Department Description and Financial Data Registrar/Electoral Board The Registrars Office is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner in accordance with the Constitutions of the United States and the Commonwealth of Virginia and the Code of Virginia. The General Registrar of Elections registers voters, maintains voting records and establishes precinct boundaries and polling locations for the County's 22 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRegistrar/Electoral Board 423,544$ 411,052$ 417,150$ 428,139$ 17,500$ 445,639$ 28,489$

    Authorized Personnel (FTEs) 4 4 4 4 0 4

  • Copier S

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    rvices

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    al Servi

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  • INTERNAL SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCentral Telephone 34,300$ 12,823$ -$ -$ -$ -$ -$ Copier Services 3,000$ 698$ 1,500$ 1,500$ -$ 1,500$ -$ Garage Operations 196,353$ 194,069$ 170,297$ 173,303$ 1,650$ 174,953$ 4,656$ Mail Services 15,224$ 8,236$ 11,849$ 11,849$ -$ 11,849$ -$ Motor Pool 317,145$ 273,766$ 67,770$ 67,770$ 66,000$ 133,770$ 66,000$ TOTAL EXPENDITURES 566,022$ 489,592$ 251,416$ 254,422$ 67,650$ 322,072$ 70,656$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 111,948$ 112,338$ 114,192$ 117,198$ -$ 117,198$ 3,006$ Operations & Maintenance 142,029$ 109,730$ 75,254$ 75,254$ 1,650$ 76,904$ 1,650$ Capital Outlay 312,045$ 267,524$ 61,970$ 61,970$ 66,000$ 127,970$ 66,000$ TOTAL EXPENDITURES 566,022$ 489,592$ 251,416$ 254,422$ 67,650$ 322,072$ 70,656$

    REVENUE BY CLASSIFICATIONCanteen Proceeds -$ -$ -$ -$ -$ -$ -$ Local Sale of Copy Paper 3,500$ 753$ 3,500$ 3,500$ -$ 3,500$ -$ Local Garage Internal Charges 6,000$ 4,575$ 6,000$ 6,000$ -$ 6,000$ -$ Local Vehicle Maintenance 40,000$ 72,695$ 40,000$ 40,000$ -$ 40,000$ -$ Local Mileage 17,700$ 4,943$ 17,700$ 17,700$ -$ 17,700$ -$ Recovered Costs -$ 1,283$ -$ -$ -$ -$ -$ Proceeds from Resale 24,500$ -$ 24,500$ 24,500$ -$ 24,500$ -$ TOTAL DESIGNATED REVENUE 91,700$ 84,248$ 91,700$ 91,700$ -$ 91,700$ -$

    TOTAL UNDESIGNATED REVENUE 474,322$ 405,344$ 159,716$ 162,722$ 67,650$ 230,372$ 70,656$

    TOTAL REVENUES 566,022$ 489,592$ 251,416$ 254,422$ 67,650$ 322,072$ 70,656$

    Total Authorized Personnel (FTE) 2 2 2 2 0 2

  • INTERNAL SERVICES

    Division Description The Internal Services Division provides support services to internal County customers through the County garage, motor pool, canteen, centralized mail, and copy services. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $1,650 is Added for Utility Costs Based on actual expenses for FY 15 and anticipated increases for FY 16, $1,650 in additional funding is necessary to cover basic electric, heating, and water and sewer costs for the County garage.

    $66,000 is Added to Restore the Countys Vehicle Replacement Budget to $127,970 In FY 2010, the County reduced the vehicle replacement base budget to address budget shortfalls. The current base budget of $61,970 provides only enough funding to replace two vehicles per year. The addition of $66,000 restores the base budget to the amount prior to the FY 2010 base budget reductions.

  • INTERNAL SERVICES

    Department Description and Financial Data Central Telephone The Central Telephone Department provides the main phone lines into the County Government Center and the County Courthouse.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCentral Telephone 34,300$ 12,823$ -$ -$ -$ -$ -$

    Copier Services This Department provides central copier services for County divisions in the County Government Center.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCopier Services 3,000$ 698$ 1,500$ 1,500$ -$ 1,500$ -$

    Garage Operations The Garage Operations Department provides efficient repairs, services, inspections and maintenance of County vehicles, which total approximately 180 vehicles including the sheriffs fleet.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTGarage Operations 196,353$ 194,069$ 170,297$ 173,303$ 1,650$ 174,953$ 4,656$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

    Mail Services The Mail Services Department provides central mail services for County divisions in the County Government Center.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTMail Services 15,224$ 8,236$ 11,849$ 11,849$ -$ 11,849$ -$

  • INTERNAL SERVICES

    Motor Pool The Motor Pool Department provides a centralized pool of County owned vehicles for use by County divisions while conducting County business.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTMotor Pool 317,145$ 273,766$ 67,770$ 67,770$ 66,000$ 133,770$ 66,000$

  • At

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  • COMMONWEALTH ATTORNEY

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCommonwealth Attorney-Prosecution 1,079,178$ 990,171$ 1,012,458$ 1,031,478$ 9,582$ 1,041,060$ 28,602$ Commonwealth Attorney-Collections 25,031$ 100$ 5,786$ 5,786$ -$ 5,786$ -$ TOTAL EXPENDITURES 1,104,209$ 990,271$ 1,018,244$ 1,037,264$ 9,582$ 1,046,846$ 28,602$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 975,210$ 959,497$ 1,000,454$ 1,019,474$ -$ 1,019,474$ 19,020$ Operations & Maintenance 73,999$ 30,774$ 17,790$ 17,790$ 9,582$ 27,372$ 9,582$ Capital Outlay 55,000$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 1,104,209$ 990,271$ 1,018,244$ 1,037,264$ 9,582$ 1,046,846$ 28,602$

    REVENUE BY CLASSIFICATIONLocal Court Fees 101,000$ 121,027$ 101,000$ 101,000$ -$ 101,000$ -$ State/Federal Confiscations 35,341$ 35,421$ -$ -$ -$ -$ -$ State Shared Expenses 628,959$ 624,050$ 629,956$ 655,654$ 10,922$ 666,576$ 36,620$ State Commonwealth Attorney Fees 2,600$ 7,240$ 2,600$ 2,600$ -$ 2,600$ -$ TOTAL DESIGNATED REVENUE 767,900$ 787,737$ 733,556$ 759,254$ 10,922$ 770,176$ 36,620$

    TOTAL UNDESIGNATED REVENUE 336,309$ 202,534$ 284,688$ 278,010$ (1,340)$ 276,670$ (8,018)$

    TOTAL REVENUES 1,104,209$ 990,271$ 1,018,244$ 1,037,264$ 9,582$ 1,046,846$ 28,602$

    Total Authorized Personnel (FTE) 11 11 11 11 0 11

  • COMMONWEALTH ATTORNEY

    Division Description The Commonwealths Attorneys Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Compensation Board Revenue Adjustments A total of $25,698 is added to the

    Commonwealth Attorneys base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $10,922 is Added to the Commonwealth Attorneys Compensation Board Revenue Budget These funds account for a 2% across the board salary increase contained in the states budget for locally supported positions starting September 1, 2015. Since the Countys starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

  • COMMONWEALTH ATTORNEY

    $9,582 is Added for Maintenance Service Contracts for the Commonwealth Attorney A total of $9,582 is added to cover the maintenance fee for the Commonwealth Attorneys new criminal case management system.

  • COMMONWEALTH ATTORNEY

    Department Description and Financial Data Commonwealth Attorney - Prosecution The Commonwealth Attorneys Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two (2) Circuit Courts, two (2) General District Courts, and the Juvenile and Domestic Relations Court. Court is held four (4) to five (5) times per week in District Court, three (3) times per week in Circuit Court and two (2) to three (3) times per week in Juvenile and Domestic Relations Court.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCommonwealth Attorney-Prosecution 1,079,178$ 990,171$ 1,012,458$ 1,031,478$ 9,582$ 1,041,060$ 28,602$

    Authorized Personnel (FTEs) 11 11 11 11 0 11

    Commonwealth Attorney - Collections This unit is responsible for the collection of fines and costs from the following courts: Juvenile and Domestic Relations District Court combined Courts - Christiansburg and Blacksburg General District Court, and the Circuit Court. This entails collection of reports from the Clerks Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCommonwealth Attorney-Collections 25,031$ 100$ 5,786$ 5,786$ -$ 5,786$ -$

  • Circuit

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  • CIRCUIT COURT

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCircuit Court 151,553$ 144,615$ 148,016$ 152,059$ -$ 152,059$ 4,043$ Juries 24,750$ 11,384$ 24,400$ 24,400$ -$ 24,400$ -$ TOTAL EXPENDITURES 176,303$ 155,999$ 172,416$ 176,459$ -$ 176,459$ 4,043$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 134,402$ 136,416$ 137,116$ 141,159$ -$ 141,159$ 4,043$ Operations & Maintenance 36,653$ 17,489$ 35,300$ 35,300$ -$ 35,300$ -$ Capital Outlay 5,248$ 2,094$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 176,303$ 155,999$ 172,416$ 176,459$ -$ 176,459$ 4,043$

    REVENUE BY CLASSIFICATIONLocal Judge's Secretary Salary 7,500$ 7,500$ 7,500$ 7,500$ -$ 7,500$ -$ Recovered Costs -$ -$ -$ -$ -$ -$ -$ Jury Reimbursement -$ 5,181$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 7,500$ 12,681$ 7,500$ 7,500$ -$ 7,500$ -$

    TOTAL UNDESIGNATED REVENUE 168,803$ 143,318$ 164,916$ 168,959$ -$ 168,959$ 4,043$

    TOTAL REVENUES 176,303$ 155,999$ 172,416$ 176,459$ -$ 176,459$ 4,043$

    Total Authorized Personnel (FTE) 2 2 2 2 0 2

  • CIRCUIT COURT

    Division Description Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction. Montgomery County has three circuit court judges and provides funding for two legal assistants. Montgomery County provides office furnishings and general operating expenses for the three judges. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • CIRCUIT COURT

    Department Description and Financial Data Circuit Court Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCircuit Court 151,553$ 144,615$ 148,016$ 152,059$ -$ 152,059$ 4,043$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

    Juries The Juries Department provides basic operating expenses for jury services including juror and witness compensation.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTJuries 24,750$ 11,384$ 24,400$ 24,400$ -$ 24,400$ -$

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    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTGeneral District Court 22,461$ 18,988$ 21,711$ 21,711$ -$ 21,711$ -$ TOTAL EXPENDITURES 22,461$ 18,988$ 21,711$ 21,711$ -$ 21,711$ -$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Operations & Maintenance 21,961$ 18,493$ 21,711$ 21,711$ -$ 21,711$ -$ Capital Outlay 500$ 495$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 22,461$ 18,988$ 21,711$ 21,711$ -$ 21,711$ -$

    REVENUE BY CLASSIFICATIONLocal Courthouse Maintenance Fees -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 22,461$ 18,988$ 21,711$ 21,711$ -$ 21,711$ -$

    TOTAL REVENUES 22,461$ 18,988$ 21,711$ 21,711$ -$ 21,711$ -$

    Total Authorized Personnel (FTE) 0 0 0 0 0 0

  • GENERAL DISTRICT COURT

    Division Description The General District Court of Montgomery County is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court of Virginia. The Court is obligated to serve the public in an efficient and timely manner. The court consists of a clerk and ten deputy clerks. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • GENERAL DISTRICT COURT

    Department Description and Financial Data General District Court The court processes criminal, traffic, and civil cases. In the criminal division both misdemeanor cases and preliminary felony cases are held. General District Court has exclusive original jurisdiction over any claim not exceeding $4,500, excluding interest and attorneys fees. The General District Court has concurrent jurisdiction with the circuit court over any claim in excess of $4,500 and up to and including $25,000 excluding interest and attorneys fees claimed. However, claims, counter-claims, and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000 applicable in general district court regardless of the purpose for which the occupant is using the premises; Commercial and residential. Court is held four days a week. Yearly average caseload is 40,000.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTGeneral District Court 22,461$ 18,988$ 21,711$ 21,711$ -$ 21,711$ -$

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  • JUVENILE AND DOMESTIC RELATIONS COURT

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTJuvenile and Domestic Relations Court 14,024$ 8,139$ 14,024$ 14,024$ -$ 14,024$ -$ Court Services 6,500$ 1,910$ 6,500$ 6,500$ -$ 6,500$ -$ TOTAL EXPENDITURES 20,524$ 10,049$ 20,524$ 20,524$ -$ 20,524$ -$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Operations & Maintenance 20,524$ 10,049$ 20,524$ 20,524$ -$ 20,524$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 20,524$ 10,049$ 20,524$ 20,524$ -$ 20,524$ -$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 20,524$ 10,049$ 20,524$ 20,524$ -$ 20,524$ -$

    TOTAL REVENUES 20,524$ 10,049$ 20,524$ 20,524$ -$ 20,524$ -$

    Total Authorized Personnel (FTE) 0 0 0 0 0 0

  • JUVENILE AND DOMESTIC RELATIONS COURT

    Division Description Juvenile and Domestic Relations District Court provides probation, counseling and rehabilitation services to children and their families. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • JUVENILE AND DOMESTIC RELATIONS COURT

    Department Description and Financial Data Juvenile and Domestic Relations Court The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors including delinquency petitions, traffic violations, children in need of services, and children who have been abused or neglected. This court also hear cases involving adults accused of child abuse; offenses against family members; support, visitation and custody disputes; abandonment of children, foster care, and entrustment agreements; court-ordered rehabilitation services; and court consent for certain medical treatments.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTJuvenile and Domestic Relations Court 14,024$ 8,139$ 14,024$ 14,024$ -$ 14,024$ -$

    Court Services The Court Services provides probation services for the Countys Juvenile and Domestic Relations Court. The office conducts predispositional reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCourt Services 6,500$ 1,910$ 6,500$ 6,500$ -$ 6,500$ -$

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    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTMagistrate 5,000$ 4,810$ 5,000$ 5,000$ -$ 5,000$ -$ TOTAL EXPENDITURES 5,000$ 4,810$ 5,000$ 5,000$ -$ 5,000$ -$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Operations & Maintenance 5,000$ 3,512$ 4,700$ 4,700$ -$ 4,700$ -$ Capital Outlay -$ 1,298$ 300$ 300$ -$ 300$ -$ TOTAL EXPENDITURES 5,000$ 4,810$ 5,000$ 5,000$ -$ 5,000$ -$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 5,000$ 4,810$ 5,000$ 5,000$ -$ 5,000$ -$

    TOTAL REVENUES 5,000$ 4,810$ 5,000$ 5,000$ -$ 5,000$ -$

    Total Authorized Personnel (FTE) 0 0 0 0 0 0

  • MAGISTRATE

    Division Description The Magistrates Office provides judicial services and performs statutory responsibilities for Montgomery County by conducting probable cause hearings to determine the issuance of arrest warrants, search warrants, civil warrants, temporary detention orders, emergency protective orders and pre-trail seizures. In addition the office is responsible for conducting bail hearings to determine release or commitment to jail, processing bonds, accepting pre-payments for traffic infractions and pre-payable misdemeanors, conducting oaths, and taking acknowledgements. The Magistrates Office operates twenty-four hours a day, seven days a week. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • MAGISTRATE

    Department Description and Financial Data Magistrate The Magistrates Office provides judicial services for Region 1 of the Commonwealth.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTMagistrate 5,000$ 4,810$ 5,000$ 5,000$ -$ 5,000$ -$

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  • CLERK OF THE CIRCUIT COURT

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTClerk of the Circuit Court 723,316$ 716,713$ 689,130$ 707,487$ -$ 707,487$ 18,357$ TOTAL EXPENDITURES 723,316$ 716,713$ 689,130$ 707,487$ -$ 707,487$ 18,357$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 644,428$ 641,991$ 652,200$ 670,557$ -$ 670,557$ 18,357$ Operations & Maintenance 32,737$ 34,505$ 36,930$ 36,930$ -$ 36,930$ -$ Capital Outlay 46,151$ 40,216$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 723,316$ 716,713$ 689,130$ 707,487$ -$ 707,487$ 18,357$

    REVENUE BY CLASSIFICATIONLocal Fees 75,000$ 46,949$ 75,000$ 75,000$ -$ 75,000$ -$ Recovered Costs -$ 3,337$ -$ -$ -$ -$ -$ State Shared Expenses 388,493$ 385,009$ 389,447$ 388,317$ 6,536$ 394,853$ 5,406$ TOTAL DESIGNATED REVENUE 463,493$ 435,294$ 464,447$ 463,317$ 6,536$ 469,853$ 5,406$

    TOTAL UNDESIGNATED REVENUE 259,823$ 281,419$ 224,683$ 244,170$ (6,536)$ 237,634$ 12,951$

    TOTAL REVENUES 723,316$ 716,713$ 689,130$ 707,487$ -$ 707,487$ 18,357$

    Total Authorized Personnel (FTE) 10 10 10 10 0 10

  • CLERK OF THE CIRCUIT COURT

    Division Description The Clerks Office has both judicial and non-judicial responsibilities. Some of the judicial responsibilities include maintaining records for all bench and jury trials, issuing subpoenas, typing court orders, and processing court fees. Concealed handgun permits are processed and issued through this office as well. Some non-judicial responsibilities include processing paperwork related to divorces, adoptions, and legal name changes, all deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services performed by this office include issuing marriage licenses, passports, and notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of all documents. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Compensation Board Revenue Adjustments A total of ($1,130) is reduced from the

    Clerks base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $6,536 is Added to the Clerks Compensation Board Revenue Budget These funds account for a 2% across the board salary increase contained in the states budget for locally supported positions starting September 1, 2015. Since the Countys starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is

  • CLERK OF THE CIRCUIT COURT

    reconciled to the final County approved budget when final numbers are received from the state.

  • CLERK OF THE CIRCUIT COURT

    Department Description and Financial Data Clerk of the Circuit Court The Circuit Court Clerk is an elected constitutional officer and is charged with more than 800 statutory responsibilities. The Clerks Office serves as the repository for the Courts records, is a clearinghouse for court information, and is also responsible for administration of the court of record for the County.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTClerk of the Circuit Court 723,316$ 716,713$ 689,130$ 707,487$ -$ 707,487$ 18,357$

    Authorized Personnel (FTEs) 10 10 10 10 0 10

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  • SHERIFF COMPENSATION BOARD

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCivil and Court Security 798,736$ 791,058$ 791,181$ 811,303$ -$ 811,303$ 20,122$ Dispatching 52,530$ 52,161$ 53,094$ 54,271$ -$ 54,271$ 1,177$ Jail Block 319,663$ 312,655$ 293,257$ 293,285$ 21,823$ 315,108$ 21,851$ Jail Operations 1,696,775$ 1,650,221$ 1,731,933$ 1,778,366$ 3,063$ 1,781,429$ 49,496$ Field Operations 4,194,345$ 4,248,549$ 4,251,607$ 4,336,057$ -$ 4,336,057$ 84,450$ TOTAL EXPENDITURES 7,062,049$ 7,054,644$ 7,121,072$ 7,273,282$ 24,886$ 7,298,168$ 177,096$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 6,683,744$ 6,630,163$ 6,782,906$ 6,935,116$ 3,063$ 6,938,179$ 155,273$ Operations & Maintenance 346,555$ 416,134$ 338,166$ 338,166$ 21,823$ 359,989$ 21,823$ Capital Outlay 31,750$ 8,347$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 7,062,049$ 7,054,644$ 7,121,072$ 7,273,282$ 24,886$ 7,298,168$ 177,096$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs 8,389$ 12,620$ -$ -$ -$ -$ -$ State Shared Expenses 3,878,753$ 3,859,243$ 3,888,111$ 3,895,644$ 58,446$ 3,954,090$ 65,979$ State Jail Block 139,074$ 173,836$ 139,074$ 139,074$ -$ 139,074$ -$ TOTAL DESIGNATED REVENUE 4,026,216$ 4,045,698$ 4,027,185$ 4,034,718$ 58,446$ 4,093,164$ 65,979$

    TOTAL UNDESIGNATED REVENUE 3,035,833$ 3,008,946$ 3,093,887$ 3,238,564$ (33,560)$ 3,205,004$ 111,117$

    TOTAL REVENUES 7,062,049$ 7,054,644$ 7,121,072$ 7,273,282$ 24,886$ 7,298,168$ 177,096$

    Total Authorized Personnel (FTE) 101 101 101 101 0 101

  • SHERIFF COMPENSATION BOARD

    Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols, civil process service, corrections, and courthouse security; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty, and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division is designed to show the costs shared between the state and the county for operations of the Sheriffs Office. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Compensation Board Revenue Adjustments A total of $7,533 is added to the Sheriffs base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $58,446 is Added to the Sheriffs Compensation Board Revenue Budget These funds account for a 2% across the board salary increase contained in the states budget for locally supported positions starting September 1, 2015. Since the Countys starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is

  • SHERIFF COMPENSATION BOARD

    reconciled to the final County approved budget when final numbers are received from the state.

    $3,823 is Added for Utility Costs Based on actual expenses for FY 15 and anticipated increases for FY 16, $3,823 in additional funding is necessary to cover basic electric, heating, and water and sewer costs for the County jail.

    $18,000 is Added for the Increased Cost of Medical Care for Inmates Over the past several years, the cost of medical care for inmates at the County Jail has increased, as well as at the Western Virginia Regional Jail. Contributing to this increase is additional required medical screenings, and increase of pharmaceutical costs, and an increase in the inmate population with high acuity medical needs (HIV, dialysis, and cancer treatments).

    $3,063 is Added for Health Benefits for Part-time Employees in the Sheriffs Office Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

  • SHERIFF COMPENSATION BOARD

    Department Description and Financial Data Civil and Court Security Civil and Court Security responsibilities include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCivil and Court Security 798,736$ 791,058$ 791,181$ 811,303$ -$ 811,303$ 20,122$

    Authorized Personnel (FTEs) 12 12 12 12 0 12

    Dispatching The Dispatchers main function is communication. They are responsible for manning multiple telephone lines and radio traffic twenty-four hours a day for fire departments, rescue squads, animal control, and Sheriffs Office. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTDispatching 52,530$ 52,161$ 53,094$ 54,271$ -$ 54,271$ 1,177$

    Authorized Personnel (FTEs) 1 1 1 1 0 1

    Jail Block The jail block is actually the jail per diem sent to the County by the State for the housing and care of the inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail and are mandated by the Code of Virginia to be used for this purpose.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTJail Block 319,663$ 312,655$ 293,257$ 293,285$ 21,823$ 315,108$ 21,851$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

  • SHERIFF COMPENSATION BOARD

    Jail Operations The function of this area is the care and security of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTJail Operations 1,696,775$ 1,650,221$ 1,731,933$ 1,778,366$ 3,063$ 1,781,429$ $49,496

    Authorized Personnel (FTEs) 28 28 28 28 0 28

    Field Operations Field Operations responsibilities include patrolling the county of Montgomery for the purpose of protecting citizens and their property. The functions of this area include responding to citizens calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTField Operations 4,194,345$ 4,248,549$ 4,251,607$ 4,336,057$ -$ 4,336,057$ 84,450$

    Authorized Personnel (FTEs) 60 60 60 60 0 60

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  • SHERIFF - COUNTY

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCivil and Court Security 513,893$ 513,887$ 493,574$ 502,320$ 3,063$ 505,383$ 11,809$ Dispatching 403,880$ 403,865$ 431,271$ 442,776$ -$ 442,776$ 11,505$ Jail Operations 274,153$ 265,573$ 335,960$ 341,783$ -$ 341,783$ 5,823$ Field Operations 1,236,884$ 1,231,823$ 986,147$ 996,602$ 80,063$ 1,076,665$ 90,518$ Police Training 141,221$ 68,742$ 66,400$ 66,400$ -$ 66,400$ -$ Wireless 911 45,370$ 45,954$ 47,187$ 48,302$ -$ 48,302$ 1,115$ Support Services 15,270$ 15,206$ 18,000$ 18,000$ 20,000$ 38,000$ 20,000$ Criminal Investigations 121,664$ 72,972$ 23,200$ 23,200$ -$ 23,200$ -$ Inmate Litter Pickup 20,992$ 20,247$ 20,992$ 20,992$ -$ 20,992$ -$ Contracted Overtime -$ -$ -$ -$ 100,000$ 100,000$ 100,000$ Western VA Regional Jail 4,272,805$ 4,253,801$ 4,287,882$ 4,287,882$ -$ 4,287,882$ -$ TOTAL EXPENDITURES 7,046,132$ 6,892,071$ 6,710,613$ 6,748,257$ 203,126$ 6,951,383$ 240,770$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 1,677,324$ 1,680,247$ 1,580,862$ 1,618,506$ 181,126$ 1,799,632$ 218,770$ Operations & Maintenance 3,775,374$ 3,702,128$ 3,624,499$ 3,666,063$ 22,000$ 3,688,063$ 63,564$ Capital Outlay 1,593,434$ 1,509,696$ 1,505,252$ 1,463,688$ -$ 1,463,688$ (41,564)$ TOTAL EXPENDITURES 7,046,132$ 6,892,071$ 6,710,613$ 6,748,257$ 203,126$ 6,951,383$ 240,770$

    REVENUE BY CLASSIFICATIONLocal E 911 Tax -$ -$ -$ -$ -$ -$ -$ Interest 140$ 108$ 140$ 140$ -$ 140$ -$ Local Fees 4,137$ 4,137$ 4,137$ 4,137$ -$ 4,137$ -$ Courthouse Security Fees 187,810$ 174,688$ 187,810$ 187,810$ -$ 187,810$ -$ Jail Non Com. 50$ -$ 50$ 50$ -$ 50$ -$ State Confiscations 12,457$ 12,515$ -$ -$ -$ -$ -$ Federal Confiscations 2,162$ 2,162$ -$ -$ -$ -$ -$ Local Recovered Costs 101,235$ 100,573$ 1,000$ 1,000$ 102,000$ 103,000$ 102,000$ Local Jail Fees 9,000$ 9,080$ 9,000$ 9,000$ -$ 9,000$ -$ Local DNA Fees 500$ 657$ 500$ 500$ -$ 500$ -$ Local Inmate Phone Fees 25,000$ 16,724$ 25,000$ 25,000$ -$ 25,000$ -$ Local Inmate Medical Fees 800$ 940$ 800$ 800$ -$ 800$ -$ Local Prisoner/Boarding 800$ 800$ 800$ 800$ -$ 800$ -$ Local Fingerprinting 800$ 1,094$ 800$ 800$ -$ 800$ -$ HEM Shared Expenses -$ -$ -$ -$ -$ -$ -$ HEM Drug Testing 10,000$ 6,520$ 10,000$ 10,000$ -$ 10,000$ -$ HEM Monitoring 92,000$ 45,430$ 92,000$ 92,000$ -$ 92,000$ -$ HEM Connection 2,500$ 5,403$ 2,500$ 2,500$ -$ 2,500$ -$ State Wireless 911 40,211$ 42,103$ 40,211$ 40,211$ -$ 40,211$ -$ TOTAL DESIGNATED REVENUE 489,602$ 422,933$ 374,748$ 374,748$ 102,000$ 476,748$ 102,000$

    TOTAL UNDESIGNATED REVENUE 6,556,530$ 6,469,138$ 6,335,865$ 6,373,509$ 101,126$ 6,474,635$ 138,770$

    TOTAL REVENUES 7,046,132$ 6,892,071$ 6,710,613$ 6,748,257$ 203,126$ 6,951,383$ 240,770$

    Total Authorized Personnel (FTE) 29.5 29.5 29.5 29.5 0 29.5

  • SHERIFF - COUNTY

    Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols, civil process service, corrections, and courthouse security; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty, and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division accounts for expenditures funded solely by the County. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $75,000 is Added to the Sheriffs Overtime Budget Funding is added to compensate employees with paid overtime in lieu of compensatory time and to reduce accrued compensatory balances. Over the years, deputies in the Sheriffs Office have accumulated a significant amount of compensatory time due to working overtime. Due to workload demands, these same employees are unable to take off enough time to be compensated for the amount of actual overtime being worked. To address this problem, additional funding is being added to the Sherriffs budget to reduce accrued balances and begin to pay overtime to employees in lieu of accruing compensatory time.

    $20,000 is Added to the Sheriffs Uniform Replacement Budget Funding is added to cover the actual cost of uniform replacements. The Sheriffs Office is spending $44,000 annually on uniform replacements with a base budget of $24,000. In past years, the Sheriff has been

  • SHERIFF - COUNTY

    using vacancy savings to cover the $20,000 difference. This addendum corrects the base budget to reflect actual spending on uniform replacements.

    $100,000 is Added to the Sheriffs Budget to Cover the Cost of Annual Recovered Costs

    Each year the Sheriffs Office receives approximately $100,000 in recovered cost revenues for security services provided for various functions throughout the County. These services are paid for by outside entities, such as Virginia Tech, the National Forest Services, the US Marshals Service, etc. This expenditure increase is supported by a like amount of revenue.

    $2,000 is Added to the Sheriffs Office for Project Life Saver Each year the Sheriffs Office receives approximately $2,000 in Project Life Saver funds. Project Lifesaver is a program available to Montgomery County citizens for persons who are receiving in-home care. It is designed as a rapid response search and rescue service, using state-of-the-art technologies and strategies, to prevent or reduce the potential of harm to individuals suffering from Alzheimer's, Down Syndrome, autism, traumatic brain injuries or mental dysfunctions and others who may tend to wander away from their residences and become confused or lost. This expenditure increase is supported by a like amount of revenue.

    $6,126 is Added for Health Benefits for Part-time Employees in the Sheriffs Office Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

  • SHERIFF - COUNTY

    Department Description and Financial Data Civil and Court Security Civil and Court Security responsibilities include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCivil and Court Security 513,893$ 513,887$ 493,574$ 502,320$ 3,063$ 505,383$ 11,809$

    Authorized Personnel (FTEs) 9.5 9.5 9.5 9 0 9

    Dispatching The Dispatchers main function is communication. They are responsible for manning multiple telephone lines and radio traffic twenty-four hours a day for fire departments, rescue squads, animal control, and Sheriffs Office. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTDispatching 403,880$ 403,865$ 431,271$ 442,776$ -$ 442,776$ 11,505$

    Authorized Personnel (FTEs) 8 8 8 8 0 8

    Jail Operations The function of this area is the care and security of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTJail Operations 274,153$ 265,573$ 335,960$ 341,783$ -$ 341,783$ 5,823$

    Authorized Personnel (FTEs) 4 4 4 4 0 4

  • SHERIFF - COUNTY

    Field Operations Field Operations responsibility includes patrolling the county of Montgomery for the purpose of protecting citizens and their property. The functions of this area include responding to citizens calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTField Operations 1,236,884$ 1,231,823$ 986,147$ 996,602$ 80,063$ 1,076,665$ 90,518$

    Authorized Personnel (FTEs) 7 7 7 7.5 0 7.5

    Police Training Academy The Montgomery County Sheriffs Office is a member of the NRCJTA (New River Criminal Justice Training Academy) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, re-certifications, and other specialized training as required.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPolice Training 141,221$ 68,742$ 66,400$ 66,400$ -$ 66,400$ -$

    Wireless 911 The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The Wireless 911 system begins with dedicated incoming telephone trunks that receive emergency 911 calls from cellular telephones. When a caller dials 911, the call is routed through equipment that determines the location from which the call originated. The communications center dispatches appropriate emergency personnel. This is an important and vital service to the residents and citizens located within Montgomery County.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTWireless 911 45,370$ 45,954$ 47,187$ 48,302$ -$ 48,302$ 1,115$

    Authorized Personnel (FTEs) 1 1 1 1 0 1

  • SHERIFF - COUNTY

    Support Services Support Services provides administrative and operational support services to all other departments within the Sheriffs Office. Responsibilities include grants, Accreditation, public presentations/community events, D.A.R.E., school resource officers, training, policy/procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizens Police Academy, and the Project Lifesaver program.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSupport Services 15,270$ 15,206$ 18,000$ 18,000$ 20,000$ 38,000$ 20,000$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

    Criminal Investigations Criminal Investigations investigate complex cases involving traditional and non-traditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, and consumer fraud, crimes against persons to include murder, rape, robbery, crimes against property, narcotics, and other crimes.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCriminal Investigations 121,664$ 72,972$ 23,200$ 23,200$ -$ 23,200$ -$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

    Inmate Litter Pickup Program The function of this area is to cover the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program. Through this program, inmates clean litter from County roadways.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTInmate Litter Pickup 20,992$ 20,247$ 20,992$ 20,992$ -$ 20,992$ -$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

  • SHERIFF - COUNTY

    Contracted Overtime These services are paid for by outside entities, such as Virginia Tech, the National Forest Services, the US Marshals Service, etc. This expenditure increase is supported by a like amount of revenue.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTContracted Overtime -$ -$ -$ -$ 100,000$ 100,000$ 100,000$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

    Western VA Regional Jail The County is a participant in the new Western Virginia Regional Jail located in Roanoke County, Virginia. The WVRJ facility has a 605-bed capacity (805-bed capacity with double bunking) and serves the City of Salem and the counties of Montgomery, Franklin and Roanoke.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTWestern VA Regional Jail 4,272,805$ 4,253,801$ 4,287,882$ 4,287,882$ -$ 4,287,882$ -$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

  • FIR

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    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRetirement; Insurance; and Incentives 521,569$ 455,705$ 439,962$ 439,962$ 11,070$ 451,032$ 11,070$ Blacksburg Fire Department 98,342$ 84,342$ 84,342$ 94,342$ -$ 94,342$ 10,000$ Christiansburg Fire Department 140,270$ 100,270$ 100,270$ 120,270$ -$ 120,270$ 20,000$ Elliston Fire Department 108,100$ 108,100$ 108,100$ 95,100$ -$ 95,100$ (13,000)$ Long Shop McCoy Fire Department 80,740$ 80,740$ 80,740$ 89,540$ -$ 89,540$ 8,800$ Riner Fire Department 71,173$ 71,173$ 82,173$ 89,673$ -$ 89,673$ 7,500$ Blacksburg Rescue Squad 89,944$ 89,977$ 115,966$ 131,796$ -$ 131,796$ 15,830$ Christiansburg Rescue Squad 117,000$ 117,000$ 99,000$ 99,000$ -$ 99,000$ -$ Long Shop McCoy Rescue Squad 40,060$ 39,753$ 57,060$ 44,910$ -$ 44,910$ (12,150)$ Riner Rescue Squad 72,631$ 72,631$ 76,215$ 61,215$ -$ 61,215$ (15,000)$ Shawsville Rescue Squad 81,500$ 71,500$ 92,583$ 96,583$ -$ 96,583$ 4,000$ Fuel Contingency -$ -$ -$ -$ -$ -$ -$ Funds to be Distributed by F&R Comm -$ -$ 25,980$ -$ -$ -$ (25,980)$ TOTAL EXPENDITURES 1,421,329$ 1,291,190$ 1,362,391$ 1,362,391$ 11,070$ 1,373,461$ 11,070$

    EXPENDITURES BY CLASSIFICATIONRetirement and Insurance 521,569$ 455,705$ 439,962$ 439,962$ 11,070$ 451,032$ 11,070$ Fire Departments 498,625$ 444,625$ 455,625$ 488,925$ -$ 488,925$ 33,300$ Rescue Squads 401,135$ 390,861$ 440,824$ 433,504$ -$ 433,504$ (7,320)$ Funds to be Distributed by F&R Comm -$ -$ 25,980$ -$ -$ -$ (25,980)$ TOTAL EXPENDITURES 1,421,329$ 1,291,190$ 1,362,391$ 1,362,391$ 11,070$ 1,373,461$ 11,070$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 1,421,329$ 1,291,190$ 1,362,391$ 1,362,391$ 11,070$ 1,373,461$ 11,070$

    TOTAL REVENUES 1,421,329$ 1,291,190$ 1,362,391$ 1,362,391$ 11,070$ 1,373,461$ 11,070$

  • FIRE DEPARTMENTS AND RESCUE SQUADS

    Division Description This Division displays the County funding provided for the five volunteer fire departments and the five volunteer rescue squads that serve the County. These volunteer agencies provide emergency services to each of the approximately 86,000 citizens of Montgomery County. Each agency is comprised of men and women from various walks of life who have the desire to serve their community. Members devote countless hours required for training, drills, and meetings. The volunteers are required to respond to calls regardless of the hour of the day. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    $922,429 is Included for Fire and Rescue Operations As part of this years base budget process, the Fire and Rescue Commission distributed $115,002 in base funding to cover fire and rescue recurring and one-time budget requests for FY 16. The chart below shows the distribution as approved by the Fire and Rescue Commission.

    FY 16 Base FY 16 FY 16 FY 16Base Recurring New Recurring One-time Total

    Fire Departments Budget Addition Budget Addition BudgetBlacksburg FD $84,342 $0 $84,342 $10,000 $94,342Christiansburg FD $100,270 $15,000 $115,270 $5,000 $120,270Elliston FD $90,100 $0 $90,100 $5,000 $95,100Long Shop/McCoy FD $80,740 $8,800 $89,540 $0 $89,540Riner FD $82,173 $0 $82,173 $7,500 $89,673

    Subtotal for FD $437,625 $23,800 $461,425 $27,500 $488,925

    Rescue SquadsBlacksburg RS $89,944 $12,500 $102,444 $29,352 $131,796Christiansburg RS $99,000 $0 $99,000 $0 $99,000Long Shop/McCoy RS $37,060 $3,850 $40,910 $4,000 $44,910Riner RS $61,215 $0 $61,215 $0 $61,215Shawsville RS $82,583 $4,000 $86,583 $10,000 $96,583

    Subtotal for RS $369,802 $20,350 $390,152 $43,352 $433,504

    Distribution by Fire & Rescue Commission $115,002 $0 $0 $0 $0Subtotal Undistributed $115,002 $0 $0 $0 $0

    Total - Operating Budgets $922,429 $44,150 $851,577 $70,852 $922,429

  • FIRE DEPARTMENTS AND RESCUE SQUADS

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $11,070 is Added for Fire and Rescue Insurance and Incentives $11,070 is added to fire

    and rescue due to an increase in workers compensation premiums based on increased claims ($1,420), adding the cost of electric services for power to Marshal Tower ($750), increases in motor vehicle insurance for a pickup, cache trailer and a command trailer ($1,500), additional incentive funds for the number of gas cards ($1,100), to purchase service rings ($3,300), and to provide a yearly service award dinner recognizing volunteers with 50 plus years of service ($3,000).

  • FIRE DEPARTMENTS AND RESCUE SQUADS

    Department Description and Financial Data Retirement; Insurance; and Incentives

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRetirement; Insurance; and Incentives 521,569$ 455,705$ 439,962$ 439,962$ 11,070$ 451,032$ 11,070$

    Fire Departments Fire departments provide volunteer fire services to County and town residents. Fire Departments are routinely involved in training their personnel through the Department of Fire Programs. The basic training required to be a firefighter is a minimum of 107 hours. This does not include the in-house training that is required to master the equipment of their individual department. Blacksburg Fire Department

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTBlacksburg Fire Department 98,342$ 84,342$ 84,342$ 94,342$ -$ 94,342$ 10,000$

    Christiansburg Fire Department

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTChristiansburg Fire Department 140,270$ 100,270$ 100,270$ 120,270$ -$ 120,270$ 20,000$

    Elliston Fire Department

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTElliston Fire Department 108,100$ 108,100$ 108,100$ 95,100$ -$ 95,100$ (13,000)$

  • FIRE DEPARTMENTS AND RESCUE SQUADS

    Long Shop McCoy Fire Department

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLong Shop McCoy Fire Department 80,740$ 80,740$ 80,740$ 89,540$ -$ 89,540$ 8,800$

    Riner Fire Department

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRiner Fire Department 71,173$ 71,173$ 82,173$ 89,673$ -$ 89,673$ 7,500$

    Rescue Squads Rescue Squads provide volunteer rescue services to County and town residents. Rescue squads are trained in a variety of methods. Classes are routinely offered through the local squads and the Virginia Department of Health. The basic rescuer is required to complete 142 hours of training. This prepares them to answer calls of all nature and allows them to perform emergency medical skills on-scene. Typical assignments in the local squads require the volunteer to answer calls both at will and on assigned call nights. Blacksburg Rescue Squad

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTBlacksburg Rescue Squad 89,944$ 89,977$ 115,966$ 131,796$ -$ 131,796$ 15,830$

    Christiansburg Rescue Squad

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTChristiansburg Rescue Squad 117,000$ 117,000$ 99,000$ 99,000$ -$ 99,000$ -$

  • FIRE DEPARTMENTS AND RESCUE SQUADS

    Long Shop McCoy Rescue Squad

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLong Shop McCoy Rescue Squad 40,060$ 39,753$ 57,060$ 44,910$ -$ 44,910$ (12,150)$

    Riner Rescue Squad

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRiner Rescue Squad 72,631$ 72,631$ 76,215$ 61,215$ -$ 61,215$ (15,000)$

    Shawsville Rescue Squad

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTShawsville Rescue Squad 81,500$ 71,500$ 92,583$ 96,583$ -$ 96,583$ 4,000$

    Fuel Contingency

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTFuel Contingency -$ -$ -$ -$ -$ -$ -$

    Funds to be Distributed by Fire & Rescue Commission

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTFunds to be Distributed by F&R Comm -$ -$ 25,980$ -$ -$ -$ (25,980)$

  • AdministCentral

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  • GENERAL SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAdministration 228,260$ 211,448$ 200,762$ 215,424$ -$ 215,424$ 14,662$ Animal Control 221,220$ 213,674$ 223,176$ 223,726$ -$ 223,726$ 550$ Buildings and Grounds 1,706,710$ 1,605,216$ 1,621,114$ 1,627,513$ 141,091$ 1,768,604$ 147,490$ Centralized Maintenance 86,801$ 33,070$ 84,281$ 84,281$ -$ 84,281$ -$ Friends of Animal Care and Control 22,000$ 20,750$ 32,050$ 32,050$ -$ 32,050$ -$ Housekeeping 408,794$ 399,313$ 414,890$ 422,779$ -$ 422,779$ 7,889$ Lawns and Landscaping 171,616$ 146,391$ 172,473$ 174,332$ 1,098$ 175,430$ 2,957$ Litter Control 90,613$ 86,308$ 92,019$ 93,734$ -$ 93,734$ 1,715$ Solid Waste Collections 1,789,723$ 1,573,049$ 1,800,382$ 1,797,190$ 9,004$ 1,806,194$ 5,812$ TOTAL EXPENDITURES 4,725,737$ 4,289,219$ 4,641,147$ 4,671,029$ 151,193$ 4,822,222$ 181,075$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 2,133,266$ 2,055,601$ 2,142,135$ 2,172,017$ 10,102$ 2,182,119$ 39,984$ Operations & Maintenance 2,384,575$ 2,104,768$ 2,411,231$ 2,412,731$ 133,091$ 2,545,822$ 134,591$ Capital Outlay 207,897$ 128,850$ 87,781$ 86,281$ 8,000$ 94,281$ 6,500$ TOTAL EXPENDITURES 4,725,737$ 4,289,219$ 4,641,147$ 4,671,029$ 151,193$ 4,822,222$ 181,075$

    REVENUE BY CLASSIFICATIONLocal Animal Licenses 17,700$ 26,966$ 13,950$ 13,950$ -$ 13,950$ -$ Dog & Cat Sterilization -$ 12,159$ 10,320$ 10,320$ -$ 10,320$ -$ Local Recovered Costs 88,000$ 1,937$ 130,000$ 130,000$ 38,000$ 168,000$ 38,000$ Local Courthouse Maintenance 40,000$ 45,130$ 40,000$ 40,000$ -$ 40,000$ -$ Local Health/HS Utilities 56,000$ 54,793$ 50,000$ 50,000$ 31,330$ 81,330$ 31,330$ Local Health/HS Maintenance 16,800$ 18,900$ 11,665$ 11,665$ -$ 11,665$ -$ Local Cons Utility Tax -$ -$ -$ -$ -$ -$ -$ Local Waste Collection 40,700$ 6,154$ 40,700$ 40,700$ -$ 40,700$ -$ State Litter Control Grant 16,450$ 27,709$ 16,450$ 16,450$ -$ 16,450$ -$ Jail Block Revenue 21,500$ -$ 21,500$ 21,500$ -$ 21,500$ -$ Local Auto Graveyard 4,500$ 3,600$ 4,500$ 4,500$ -$ 4,500$ -$ TOTAL DESIGNATED REVENUE 301,650$ 197,348$ 339,085$ 339,085$ 69,330$ 408,415$ 69,330$

    TOTAL UNDESIGNATED REVENUE 4,424,087$ 4,091,870$ 4,302,062$ 4,331,944$ 81,863$ 4,413,807$ 111,745$

    TOTAL REVENUES 4,725,737$ 4,289,219$ 4,641,147$ 4,671,029$ 151,193$ 4,822,222$ 181,075$

    Total Authorized Personnel (FTE) 42.65 42.65 40.85 40.85 0 40.85

  • GENERAL SERVICES

    Division Description The Division of General Services is responsible for auxiliary and operational support services for all County divisions. Services are provided through the departments of Buildings and Grounds, Housekeeping, Public Facilities Administration, Lawns and Landscaping, and Internal Services departments. The division is also responsible for the departmental operations of Animal Control and Solid Waste Collection. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $103,091 is Added for Utility Costs Based on actual expenses for FY 15 and anticipated increases for FY 16, $103,091 in additional funding is necessary to cover basic electric, heating, and water and sewer costs that are paid for by the General Services Department. $15,000 is also added to the General Services recovered cost revenue budget for revenues that will be received from the schools for utility services provided to building C that house the schools administrative offices. An additional $31,330 in recovered costs are also added to General Services for the utility fees paid by the Department of Social Services and the Health Department for their occupancy of the Countys Health and Human Service Building.

    $23,000 is Added to the General Services Recovered Cost Revenue for Costs Associated with the New River Valley Emergency Communications Regional Authority Occupying the Public Safety Building The New River Valley Emergency Communications Regional Authority will begin occupying the new Public Safety building in FY 16. At that time, the authority will begin paying for the cost of occupying the facility. $23,000 is added to the General Services revenue budget for these costs.

  • GENERAL SERVICES

    $19,000 is Added for Maintenance Services Contracts Additional funding is added to cover the cost of maintenance service contracts for the Countys new Public Safety Building.

    $8,000 is Added for Maintenance Costs Associated with the School Board Offices and the

    Government Center Additional funding is added to cover the cost of maintenance and repair services of the School Board Offices and the Government Center.

    $8,000 is Added for the One-time Cost of an Elevator Lift Additional funding is added to the

    General Services Department to cover the one-time cost of an elevator lift to help address maintenance issues, lights, infrastructure, and other areas of County buildings above 35 feet tall.

    $3,000 is Added for the Cost of Maintenance at the Meadowbrook Library Additional funding is added to the General Services Department to cover the increased cost of the maintenance service contract at the Meadowbrook Library.

    $3,748 is Added for Health Benefits for Part-time Employees in the General Services Division Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

    $6,354 is Added for a 2% Increase to Part-time Non-Classified Wages Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time non-classified positions in the General Services division.

  • GENERAL SERVICES

    Department Description and Financial Data Administration This Department manages the administrative functions for the Division of General Services.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAdministration 228,260$ 211,448$ 200,762$ 215,424$ -$ 215,424$ 14,662$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

    Animal Control The Animal Control Department is responsible for enforcing County ordinances and state laws relating to animals. Animal Control impounds stray dogs, investigates livestock deaths due to animals, quarantines animals involved in bite cases, and investigates animal cruelty. The department maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAnimal Control 221,220$ 213,674$ 223,176$ 223,726$ -$ 223,726$ 550$

    Authorized Personnel (FTEs) 4.25 4.25 4.25 4.25 0 4.25

    Buildings and Grounds This Department is responsible for the preservation of County facilities, including recreational and industrial parks. Buildings and Grounds maintain 37 County buildings and facilities, eight recreational parks, and two industrial parks. The department provides general labor support to County divisions for repair and remodeling projects.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTBuildings and Grounds 1,706,710$ 1,605,216$ 1,621,114$ 1,627,513$ 141,091$ 1,768,604$ 147,490$

    Authorized Personnel (FTEs) 7 7 7 7 0 7

  • GENERAL SERVICES

    Centralized Maintenance Centralized Maintenance is an account established to fund one-time projects. Portions of these funds are undesignated and may be utilized to fund emergency repairs. These projects are not generally funded through the operational budget due to their nature, and do not meet the criteria of Capital Improvements Projects. Centralized Maintenance is a line item within the budget and not a department or division under General Services.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCentralized Maintenance 86,801$ 33,070$ 84,281$ 84,281$ -$ 84,281$ -$

    Friends of Animal Care and Control This non-profit agency staffs the Countys animal control shelter for extended hours to provide additional opportunities for people to adopt animals from the shelter.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTFriends of Animal Care and Control 22,000$ 20,750$ 32,050$ 32,050$ -$ 32,050$ -$

    Housekeeping This Department provides custodial services to ensure the cleanliness and safety of 11 County facilities or 289,000 square feet of space.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTHousekeeping 408,794$ 399,313$ 414,890$ 422,779$ -$ 422,779$ 7,889$

    Authorized Personnel (FTEs) 10 10 10 10 0 10

  • GENERAL SERVICES

    Lawns and Landscaping The Lawns & Landscaping Department is responsible for maintaining 131 acres of open property, including landscaping services, tree trimming, and grass cutting. The Lawns & Landscaping Department also assists in maintaining recreational facilities including the Motor Mile Complex and the former Shawsville High School football and baseball fields.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLawns and Landscaping 171,616$ 146,391$ 172,473$ 174,332$ 1,098$ 175,430$ 2,957$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

    Litter Control The Litter Control Department manages the annual County roadside waste clean-up, hazardous waste collection, and annual latex paint exchange. The department works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLitter Control 90,613$ 86,308$ 92,019$ 93,734$ -$ 93,734$ 1,715$

    Authorized Personnel (FTEs) 1 1 1 1 0 1

    Solid Waste Collections This Department provides waste disposal and recycling services for County residents. Services are delivered through ten consolidated sites. Sites are open every day except Thanksgiving, New Years, Martin Luther King, Memorial, Independence, Labor and Christmas holidays; Monday through Friday, 7:00 am to 7:00 pm (6:00 pm in the winter); Saturday, 8:00 am to 6:00 pm; and Sunday, noon to 6:00 pm. At these sites, residents may dispose of household trash, bulky items, and recyclables. The goal of the department is to eliminate open green box sites and maintain services countywide through consolidated sites.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSolid Waste Collections 1,789,723$ 1,573,049$ 1,800,382$ 1,797,190$ 9,004$ 1,806,194$ 5,812$

    Authorized Personnel (FTEs) 16.4 16.4 14.6 14.6 0.00 14.60

  • ENGI

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  • ENGINEERING AND REGULATORY COMPLIANCE

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTStormwater Management 152,955$ 22,902$ 113,021$ 110,734$ 3,600$ 114,334$ 1,313$ Inspections 353,965$ 349,429$ 360,718$ 368,668$ -$ 368,668$ 7,950$ Mid-County Landfill 169,347$ 73,540$ 128,200$ 128,200$ -$ 128,200$ -$ Soil Erosion and Sediment Control 5,000$ -$ 10,000$ 10,000$ -$ 10,000$ -$ Thompson Landfill 71,246$ 35,127$ 53,000$ 53,000$ -$ 53,000$ -$ TOTAL EXPENDITURES 752,513$ 480,999$ 664,939$ 670,602$ 3,600$ 674,202$ 9,263$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 350,335$ 305,651$ 428,006$ 433,669$ -$ 433,669$ 5,663$ Operations & Maintenance 396,584$ 170,004$ 236,933$ 236,933$ 3,600$ 240,533$ 3,600$ Capital Outlay 5,594$ 5,344$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 752,513$ 480,999$ 664,939$ 670,602$ 3,600$ 674,202$ 9,263$

    REVENUE BY CLASSIFICATIONLocal Soil Erosion Fees 23,900$ 22,420$ 23,900$ 23,900$ -$ 23,900$ -$ Soil Erosion Fees -$ -$ -$ -$ 20,385$ 20,385$ 20,385$ Local Building Permits 92,500$ 83,537$ 81,000$ 81,000$ -$ 81,000$ -$ Local Occupancy Permits 500$ 300$ 750$ 750$ -$ 750$ -$ Local Electrical Permits 30,300$ 33,893$ 15,875$ 15,875$ -$ 15,875$ -$ Local Mechanical Permits 28,700$ 42,601$ 15,840$ 15,840$ -$ 15,840$ -$ Local Plumbing Permits 16,100$ 27,451$ 24,000$ 24,000$ -$ 24,000$ -$ Local Manufactured Housing Permits 12,600$ 9,334$ 5,950$ 5,950$ -$ 5,950$ -$ Local Re-inspect Fees 1,400$ 2,400$ 2,000$ 2,000$ -$ 2,000$ -$ TOTAL DESIGNATED REVENUE 206,000$ 221,936$ 169,315$ 169,315$ 20,385$ 189,700$ 20,385$

    TOTAL UNDESIGNATED REVENUE 546,513$ 259,063$ 495,624$ 501,287$ (16,785)$ 484,502$ (11,122)$

    TOTAL REVENUES 752,513$ 480,999$ 664,939$ 670,602$ 3,600$ 674,202$ 9,263$

    Total Authorized Personnel (FTE) 6 6 6 6 - 6

  • ENGINEERING AND REGULATORY COMPLIANCE

    Division Description The Division of Engineering and Regulatory Compliance is responsible for Engineering, Inspections, Landfill Management and Remediation, Erosion and Sediment Control, and Stormwater Management. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $20,385 is Added to the Engineering & Regulatory Compliance Fee Revenue Budget Based on estimated fee collections for FY 15 and FY 16, the Engineering and Regulatory Compliance revenue budget has been increased by $20,385. This increase includes $15,000 in new storm water management fees based on the Countys new storm water program.

    $3,600 is Added for Operating Costs of the Stormwater Management Program In FY 2015, the County established a new Stormwater Management Program to address state requirements for stormwater management. At that time, no funding was added to address the basic operating costs of the department. A total of $3,600 is added to address basic operating costs of the program, including vehicle insurance, vehicle maintenance, and other miscellaneous operating supplies.

  • ENGINEERING AND REGULATORY COMPLIANCE

    Department Description and Financial Data Stormwater Management This program implements the Countys Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits ensuring regulation and permit compliance. This department also administers policies, procedures and respective fee schedules related to stormwater compliance. Reviews submitted plans and calculations for completeness and correctness, and prepares reports for the Virginia Department of Environmental Quality. Stormwater regulations are intended to protect water quality from pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.) and are unable to be absorbed naturally in the ground. The department also responds to citizens concerns about stormwater drainage issues.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTStormwater Management 152,955$ 22,902$ 113,021$ 110,734$ 3,600$ 114,334$ 1,313$

    Authorized Personnel (FTEs) 2 2 2 1 0 1

    Inspections This Department is responsible for the enforcement of the Uniform Statewide Building Code.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTInspections 353,965$ 349,429$ 360,718$ 368,668$ -$ 368,668$ 7,950$

    Authorized Personnel (FTEs) 4 4 4 5 0 5

    Mid-County Landfill The Mid-County Landfill is located off of Cinnabar Road between the towns of Christiansburg and Blacksburg. The landfill was closed in the late 70s but continues to require groundwater and landfill gas testing along with the operation of gas migration mitigation equipment.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTMid-County Landfill 169,347$ 73,540$ 128,200$ 128,200$ -$ 128,200$ -$

  • ENGINEERING AND REGULATORY COMPLIANCE

    Soil Erosion and Sediment Control This program implements the Countys Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSoil Erosion and Sediment Control 5,000$ -$ 10,000$ 10,000$ -$ 10,000$ -$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

    Thompson Landfill The Thompson Landfill is a closed landfill located in the Den Hill area of the County. The County currently several years into a post closure plan, which requires continued groundwater monitoring and mitigation.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTThompson Landfill 71,246$ 35,127$ 53,000$ 53,000$ -$ 53,000$ -$

  • COMP

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  • COMPREHENSIVE SERVICES ACT

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTComprehensive Services Act 1,651,969$ 821,419$ 1,651,969$ 1,651,969$ -$ 1,651,969$ -$ TOTAL EXPENDITURES 1,651,969$ 821,419$ 1,651,969$ 1,651,969$ -$ 1,651,969$ -$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Operations & Maintenance 4,200$ 966$ 4,200$ 4,200$ -$ 4,200$ -$ Public Assistance 1,647,769$ 820,453$ 1,647,769$ 1,647,769$ -$ 1,647,769$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 1,651,969$ 821,419$ 1,651,969$ 1,651,969$ -$ 1,651,969$ -$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ 33,552$ -$ -$ -$ -$ -$ State CSA 1,162,784$ 569,498$ 1,162,784$ 1,162,784$ -$ 1,162,784$ -$ TOTAL DESIGNATED REVENUE 1,162,784$ 603,050$ 1,162,784$ 1,162,784$ -$ 1,162,784$ -$

    TOTAL UNDESIGNATED REVENUE 489,185$ 218,368$ 489,185$ 489,185$ -$ 489,185$ -$

    TOTAL REVENUES 1,651,969$ 821,419$ 1,651,969$ 1,651,969$ -$ 1,651,969$ -$

  • COMPREHENSIVE SERVICES ACT

    Division Description In 1992, the General Assembly established the Comprehensive Services Act for At-Risk Youth and Families in an attempt to improve coordination, eliminate duplication of services, and ensure that costly residential care was provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care children. The County is required to provide a local match for all expenditures. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • COMPREHENSIVE SERVICES ACT

    Department Description and Financial Data Comprehensive Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorize expenditures of these funds. The law requires that local agency heads or their designees form the Community Services Board. Social Services, Health Department, Juvenile Court Services Unit and the School Division serve on this board. In addition, the team is required to include a parent representative, a private provider, and a locality representative. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team. The Family Assessment and Planning Team (FAPT) assess the needs of the cases referred to them and identify the services needed. The law requires that a representative from the Community Services Board, Social Services, Juvenile Court Services Unit, and the School Division serve on this team. A parent representative is also required.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTComprehensive Services Act 1,651,969$ 821,419$ 1,651,969$ 1,651,969$ -$ 1,651,969$ -$

  • Altern

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  • HUMAN SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAlternative Community Programs 84,631$ 55,979$ 84,631$ 84,665$ -$ 84,665$ 34$ Human Services 151,424$ 130,940$ 154,429$ 159,127$ -$ 159,127$ 4,698$ Retired Senior Volunteer Program 176,704$ 163,482$ 159,411$ 145,732$ -$ 145,732$ (13,679)$ TOTAL EXPENDITURES 412,759$ 350,401$ 398,471$ 389,524$ -$ 389,524$ (8,947)$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 350,888$ 323,151$ 356,396$ 347,449$ -$ 347,449$ (8,947)$ Operations & Maintenance 61,871$ 27,250$ 42,075$ 42,075$ -$ 42,075$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

    TOTAL EXPENDITURES 412,759$ 350,401$ 398,471$ 389,524$ -$ 389,524$ (8,947)$

    REVENUE BY CLASSIFICATIONLocal User Fees -$ 276$ -$ -$ -$ -$ -$ Donations 9,663$ 16,231$ -$ -$ -$ -$ -$ State CSA Administration 12,000$ 12,270$ 12,000$ 12,000$ -$ 12,000$ -$ State VJCCCA 55,978$ 55,978$ 55,978$ 55,978$ (6,586)$ 49,392$ (6,586)$ Federal RSVP 50,043$ 50,043$ 48,543$ 48,543$ -$ 48,543$ -$ TOTAL DESIGNATED REVENUE 127,684$ 134,798$ 116,521$ 116,521$ (6,586)$ 109,935$ (6,586)$

    TOTAL UNDESIGNATED REVENUE 285,075$ 215,603$ 281,950$ 273,003$ 6,586$ 279,589$ (2,361)$

    TOTAL REVENUES 412,759$ 350,401$ 398,471$ 389,524$ -$ 389,524$ (8,947)$

    Total Authorized Personnel (FTE) 4.5 4.5 4.5 4.5 0 4.5

  • HUMAN SERVICES

    Division Description The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. The Human Services Division administers the Retired and Senior Volunteer Program (RSVP) and Virginia Juvenile Community Crime Control Act (VJCCCA) programs and monitors/evaluates expenditures and placements through the Comprehensive Services Act for at-risk youth and families. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    ($6,051) is Reduced from the Human Services Virginia Juvenile Community Crime Control Act (VJCCCA) Grant Due to a Reduction in Floyd Funding In previous years, Montgomery County and Floyd County combined funds and services as part of the administration of this grant. As part of this agreement, Montgomery served as the fiscal agent and received the Montgomery County and Floyd County portions of the funds. Beginning in FY15, Montgomery and Floyd Counties discontinued this arrangement. Therefore, Floyds portion of the grant ($6,051) is removed from the FY 16 grant revenue allocation.

    ($535) is Reduced from the Human Services Virginia Juvenile Community Crime Control Act (VJCCCA) Based the States Allocation to Montgomery County This adjustment is made based on the state allocation for FY 15 and anticipated funding for FY 16.

  • HUMAN SERVICES

    Department Description and Financial Data Alternative Community Programs Programs in this department include juvenile community service, home confinement, and home electronic monitoring for court-involved youth.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAlternative Community Programs 84,631$ 55,979$ 84,631$ 84,665$ -$ 84,665$ 34$

    Human Services The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. We administer the Virginia Juvenile Community Crime Control Act (VJCCCA) programs and we monitor and evaluate expenditures and placements through the Comprehensive Services Act for at-risk youth and families.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTHuman Services 151,424$ 130,940$ 154,429$ 159,127$ -$ 159,127$ 4,698$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

    Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to answer the call of their neighbors in need. RSVP acts as a clearinghouse to match volunteers interests and skills with agencies and organizations that need assistance. RSVP provides a variety of opportunities for persons to participate more fully in the life of their community through significant volunteer service.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRetired Senior Volunteer Program 176,704$ 163,482$ 159,411$ 145,732$ -$ 145,732$ (13,679)$

    Authorized Personnel (FTEs) 2.5 2.5 2.5 2.5 0 2.5

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  • PUBLIC HEALTH DEPARTMENT

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPublic Health 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$ TOTAL EXPENDITURES 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Direct Payment 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$

    REVENUE BY CLASSIFICATIONLocal Revenue Refunds -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$

    TOTAL REVENUES 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$

  • PUBLIC HEALTH DEPARTMENT

    Division Description The New River Health District is one of 35 health districts that comprise the Virginia Department of Health (VDH). The District consists of local health departments in the Counties of Floyd, Giles, Montgomery, and Pulaski and the City of Radford that work cooperatively with local governments to assure the provision of public health services. The vision of the New River Health District and the Montgomery County Health Department is that residents will be the healthiest people in the state and nation. The purpose of the local health department is to equip residents and communities to achieve and maintain optimum personal and community health by emphasizing health promotion, disease prevention, and environmental protection. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • PUBLIC HEALTH DEPARTMENT

    Department Description and Financial Data Public Health Department This department provides public health services, environmental health services, and medical services for County residents. The local health department offers services to prevent and control the spread of contagious diseases, including child and adult immunizations against vaccine-preventable illnesses. In the area of environmental health, the department provides site evaluation and permits for on-site sewage disposal (septic systems) and wells. The inspection of restaurants, schools, day care centers, camps, and festival events to ensure food safety is also conducted, as well as, inspections of marina and migrant labor camps, and public swimming facilities. Through local health department clinics, schools, homes, and at other sites within the community, the department provides an array of services, including well baby care, maternity care and family planning.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPublic Health 493,266$ 493,246$ 493,266$ 493,266$ -$ 493,266$ -$

  • SOCIAL

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  • SOCIAL SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSocial Services 5,457,781$ 5,268,847$ 5,331,880$ 5,479,825$ -$ 5,479,825$ 147,945$ TOTAL EXPENDITURES 5,457,781$ 5,268,847$ 5,331,880$ 5,479,825$ -$ 5,479,825$ 147,945$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 3,520,748$ 3,426,858$ 3,497,687$ 3,605,401$ -$ 3,605,401$ 107,714$ Operations & Maintenance 332,940$ 321,678$ 280,240$ 332,240$ -$ 332,240$ 52,000$ Public Assistance 1,553,953$ 1,460,658$ 1,553,953$ 1,542,184$ -$ 1,542,184$ (11,769)$ Capital Outlay 50,140$ 59,654$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 5,457,781$ 5,268,847$ 5,331,880$ 5,479,825$ -$ 5,479,825$ 147,945$

    REVENUE BY CLASSIFICATIONState/Federal Assistance 4,167,997$ 4,168,904$ 4,167,997$ 4,189,480$ -$ 4,189,480$ 21,483$ Federal Pass Through 169,998$ 150,605$ 169,998$ 198,107$ -$ 198,107$ 28,109$ Local Recovered Costs 70,000$ 136,443$ 70,000$ 70,000$ -$ 70,000$ -$ TOTAL DESIGNATED REVENUE 4,407,995$ 4,455,952$ 4,407,995$ 4,457,587$ -$ 4,457,587$ 49,592$

    TOTAL UNDESIGNATED REVENUE 1,049,786$ 812,896$ 923,885$ 1,022,238$ -$ 1,022,238$ 98,353$

    TOTAL REVENUES 5,457,781$ 5,268,847$ 5,331,880$ 5,479,825$ -$ 5,479,825$ 147,945$

    Total Authorized Personnel (FTE) 63 63 63 63 0 63

  • SOCIAL SERVICES

    Division Description The Social Services Division promotes the stability and self-sufficiency of community families through employment services, services to prevent family breakdown, and protection of children and older/disabled adults. The specific service areas are Adult and Adult Protective Services, Adoption, Foster Care, Child Care, Child Protection, and Employment Services. The Assistance Division promotes the stability and self-sufficiency of community families through Temporary Assistance to Needy Families, Food Stamps, Medicaid, Fuel Assistance, Crisis Fuel Assistance, and General Relief. Both the Services and Financial Assistance Divisions work closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency and through promoting the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Revenue and Expenditure Reconciliation Adjustments The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 15. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 15 reconciled County Budget for this Division totaled $5,441,339; $4,457,587 in state and federal dollars and $983,752 in County dollars. Based on the reconciliation for FY 15, a total of $49,592 is added to the base revenue budget for FY 16 and $40,231 is added to base expenditures.

    $

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  • SOCIAL SERVICES

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • SOCIAL SERVICES

    Department Description and Financial Data Social Services The Department of Social Services assists families and individuals in becoming socially and economically self-sufficient and independent. In cases where client or community limitations preclude independence, the department focuses, in the least intrusive manner, on services that families and individuals cannot better provide for themselves.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSocial Services 5,457,781$ 5,268,847$ 5,331,880$ 5,479,825$ -$ 5,479,825$ 147,945$

    Authorized Personnel (FTEs) 63 63 63 63 0 63

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  • PARKS AND RECREATION

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAdministration 610,362$ 599,142$ 627,352$ 705,229$ 700$ 705,929$ 78,577$ Aquatics 77,100$ 68,393$ 77,749$ 77,842$ 1,114$ 78,956$ 1,207$ Athletics 168,424$ 132,335$ 159,250$ 159,288$ 456$ 159,744$ 494$ Community Recreation Programs 12,256$ 1,206$ 21,263$ 21,270$ -$ 21,270$ 7$ Outdoor Recreation 21,808$ 11,957$ 21,822$ 21,837$ 179$ 22,016$ 194$ Parks and Playgrounds 32,280$ 31,741$ 26,350$ 26,350$ -$ 26,350$ -$ Senior Tours 14,226$ 15,101$ 13,227$ 13,228$ -$ 13,228$ 1$ Senior Recreation Program 5,815$ 3,460$ 3,816$ 3,817$ -$ 3,817$ 1$ Special Programs 28,677$ 8,774$ 19,975$ 19,975$ -$ 19,975$ -$ Summer Programs 20,806$ 16,395$ 14,264$ 14,283$ 236$ 14,519$ 255$ TOTAL EXPENDITURES 991,754$ 888,503$ 985,068$ 1,063,119$ 2,685$ 1,065,804$ 80,736$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 652,687$ 636,531$ 665,482$ 743,533$ 2,685$ 746,218$ 80,736$ Operations & Maintenance 289,868$ 206,228$ 272,317$ 282,486$ -$ 282,486$ 10,169$ Capital Outlay 49,199$ 45,745$ 47,269$ 37,100$ -$ 37,100$ (10,169)$ TOTAL EXPENDITURES 991,754$ 888,503$ 985,068$ 1,063,119$ 2,685$ 1,065,804$ 80,736$

    REVENUE BY CLASSIFICATIONLocal Property Rental 1,500$ 1,140$ 1,500$ 1,500$ -$ 1,500$ -$ Local Adult Rec. Fees 9,000$ 1,584$ 9,000$ 9,000$ -$ 9,000$ -$ Local Athletics Fees 38,000$ 38,977$ 38,000$ 38,000$ -$ 38,000$ -$ Local Comm. Rec. Fees 5,500$ 891$ 5,500$ 5,500$ -$ 5,500$ -$ Local Senior Tour Fees 13,000$ 18,857$ 13,000$ 13,000$ -$ 13,000$ -$ Local Senior Rec. Fees 500$ 998$ 500$ 500$ -$ 500$ -$ Local Outdoor Rec. Fees 12,000$ 11,974$ 12,000$ 12,000$ -$ 12,000$ -$ Local Special Event Fees 1,000$ 1,275$ 1,000$ 1,000$ -$ 1,000$ -$ Local Summer Rec. Fees 12,000$ 11,720$ 12,000$ 12,000$ -$ 12,000$ -$ Local Pool Fees 71,600$ 61,840$ 71,600$ 71,600$ -$ 71,600$ -$ Local Recovered Costs -$ 200$ -$ -$ -$ -$ -$ Local Fundraising -$ -$ -$ -$ -$ -$ -$ Scholarship Revenue -$ 159$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 164,100$ 149,615$ 164,100$ 164,100$ -$ 164,100$ -$

    TOTAL UNDESIGNATED REVENUE 827,654$ 738,888$ 820,968$ 899,019$ 2,685$ 901,704$ 80,736$

    TOTAL REVENUES 991,754$ 888,503$ 985,068$ 1,063,119$ 2,685$ 1,065,804$ 80,736$

    Total Authorized Personnel (FTE) 8 8 8 9 0 9

  • PARKS AND RECREATION

    Division Description The Parks and Recreation Division is responsible for offering recreational opportunities for the citizens of Montgomery County. The Division's mission is to provide quality, customer valued recreation programs and facilities that engage participants and add value to the quality of life of the citizens of Montgomery County. The Division offers programming and facilities in the following recreation service areas: Aquatics; Athletics and Team Sports; Youth, Adult and Senior Wellness and Education; Outdoor Recreation; Tours; Special Events; and Summer Programs. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    $56,658 and One FTE Added to the Base Budget for FY 2016 One additional FTE was

    added off-cycle during the FY 2015 budget for a new recreation supervisor position to address an increase in participation in youth sports. This position was added to address staffing issues to meet the demands of participants, parents, and program offerings in the Parks and Recreation Department. The base budget is adjusted to include this additional position.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $2,685 is Added for a 2% Increase to Part-time Non-Classified Wages Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time non-classified positions in the Parks and Recreation division.

  • PARKS AND RECREATION

    Department Description and Financial Data Administration The role of administration is overseeing the operation of all recreational programs and parks facilities. Responsibilities also include the divisions budget management, marketing, facility design, and planning for future recreational needs.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAdministration 610,362$ 599,142$ 627,352$ 705,229$ 700$ 705,929$ 78,577$

    Authorized Personnel (FTEs) 8 8 8 9 0 9

    Aquatics The Frog Pond offers a broad range of programs and swimming lessons. There are swim lessons offered for infants and toddlers, which are for parents as well as children. The lessons are designed to help parents obtain the tools required to work with their children to teach them the foundation of swimming. Levels 1, 2 and 3 are gradual progressions of the swimming strokes and the fundamentals. The stroke and turn clinic teaches the fine-tuning of all strokes and turns with a competitive edge for those who think they want to join a competitive swim team. The focus of our aquatics department follows the direction of the department by providing quality instruction to leisure and educational swimming programs. The goal of the Aquatics Supervisor is to provide safe learning and fun for all in a swimming environment. Through marketing and pride in instruction of our programs and a safe and fun swimming environment provided by the Aquatic Supervisor, the aquatics program can only grow.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAquatics 77,100$ 68,393$ 77,749$ 77,842$ 1,114$ 78,956$ 1,207$

    Authorized Personnel (FTEs) 0 0 0 0 0 0

  • PARKS AND RECREATION

    Athletics The athletics department offers youth athletics focusing on pre-K, elementary and middle school age children and the approach that recreational sport should place more emphasis on educational and social benefits rather than competition. Athletic programming places a strong focus on good sportsmanship - not only from participants, but from parents and spectators as well. Each program is built around teaching the fundamentals of each respective game. Ultimately, it is our goal to ensure that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTAthletics 168,424$ 132,335$ 159,250$ 159,288$ 456$ 159,744$ 494$

    Community Recreation Programs Community recreation programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting and holiday-themed classes.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCommunity Recreation Programs 12,256$ 1,206$ 21,263$ 21,270$ -$ 21,270$ 7$

    Outdoor Recreation The outdoor recreation programs provide diverse programming based on adventure, conservation, environmental education and experiential education for a wide selection of the population with a focus on high adventure sports. Montgomery County was one of the first municipal parks and recreation departments that offered outdoor recreation programs for its citizens in southwest Virginia, and continues to be a driving force in the municipal parks and recreation outdoor industry.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTOutdoor Recreation 21,808$ 11,957$ 21,822$ 21,837$ 179$ 22,016$ 194$

  • PARKS AND RECREATION

    Parks and Playgrounds Montgomery County has seven park offerings throughout the county. Each park is unique in its own way, ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks, and natural areas are all amenities that can be found throughout Montgomery Countys park system. Private pool and shelter rentals are available and offer enjoyment for the whole family.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTParks and Playgrounds 32,280$ 31,741$ 26,350$ 26,350$ -$ 26,350$ -$

    Senior Tours Travel to exciting new places off the beaten path! These tours and excursions have been designed and selected specifically for active travelers 50 and over who like to explore regional interests and attractions and share their curiosity about the area while discovering the areas well kept secrets and making new friends. The one day excursions are sightseeing at its best! Excursions are planned to nearby cities, visiting museums, sporting events, festivals, professional theater and dining destinations.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSenior Tours 14,226$ 15,101$ 13,227$ 13,228$ -$ 13,228$ 1$

    Senior Recreation Programs Montgomery County offers adults 50+ a wealth of programs and activities to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs promote physical and mental health; well-being focusing on preventive senior health issues; health screenings/clinics; and issues facing the active older adult. Monthly luncheons provide an opportunity to meet socially and enjoy activities. Some of the programs seniors are involved in are the Mountain Trekkers Hiking Club and the New River Valley Senior Olympic-Games.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSenior Recreation Program 5,815$ 3,460$ 3,816$ 3,817$ -$ 3,817$ 1$

  • PARKS AND RECREATION

    Special Programs The purpose of special programs is to provide the community of Montgomery County with quality programs that they can not only enjoy and have fun with, but can also learn and grow in the community. Our programs provide a broad range of special events that can span from strictly youth to fun for the whole family. These programs can range from Haunted Trails on Halloween to fun and creative Christmas themed programs. We are also involved in special summer time events like our new Rock the Pond series and our Pool Party for Pooches program that benefits the Montgomery County Humane Society. Our programs are not only to provide fun and entertainment for our community, but to also get our citizens involved in the bettering of our community.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSpecial Programs 28,677$ 8,774$ 19,975$ 19,975$ -$ 19,975$ -$

    Summer Programs Summer Programs provide a broad range of services to our community members. One of our largest programs is Frog Hoppers Camp. This camp provides a safe and fun environment for children that will ensure growth and education about the outdoors, swimming, and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. In this camp children will receive free swim lessons that are supervised by a water safety instructor. Fun and education craft materials will be provided. They will participate in nature hikes, fun games, and field trips that will get the children active and ensure a fun and education experience for all involved. The goal of our summer programs is to teach children that it is fun to get up and get out and go play!

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSummer Programs 20,806$ 16,395$ 14,264$ 14,283$ 236$ 14,519$ 255$

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  • REGIONAL LIBRARY SYSTEM

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRegional Library System 2,027,175$ 1,934,986$ 1,854,740$ 1,923,584$ 8,182$ 1,931,766$ 77,026$

    TOTAL EXPENDITURES 2,027,175$ 1,934,986$ 1,854,740$ 1,923,584$ 8,182$ 1,931,766$ 77,026$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 1,428,393$ 1,414,343$ 1,480,772$ 1,528,464$ 8,182$ 1,536,646$ 55,874$ Operations & Maintenance 472,016$ 414,810$ 373,968$ 395,120$ -$ 395,120$ 21,152$ Capital Outlay 126,766$ 105,833$ -$ -$ -$ -$ -$ Lump Sum Reduction -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 2,027,175$ 1,934,986$ 1,854,740$ 1,923,584$ 8,182$ 1,931,766$ 77,026$

    REVENUE BY CLASSIFICATIONLocal Photo Copy Sales 20,000$ 22,151$ 20,000$ 20,000$ 2,000$ 22,000$ 2,000$ Local Library Fines 65,000$ 54,706$ 58,789$ 58,789$ (12,000)$ 46,789$ (12,000)$ Local Library Fees 4,096$ 10,149$ 3,518$ 3,518$ -$ 3,518$ -$ Floyd Contribution 64,166$ 64,166$ 64,166$ 64,166$ -$ 64,166$ -$ Blacksburg Contribution 12,000$ 13,000$ 12,000$ 12,000$ 3,000$ 15,000$ 3,000$ Christiansburg Contribution 10,000$ 15,000$ 10,000$ 10,000$ 5,000$ 15,000$ 5,000$ Local Donations 38,838$ 49,717$ -$ -$ -$ -$ -$ Local Recovered Costs -$ 10,813$ -$ -$ -$ -$ -$ State Aid 193,530$ 200,664$ 200,319$ 200,319$ -$ 200,319$ -$ TOTAL DESIGNATED REVENUE 407,630$ 440,365$ 368,792$ 368,792$ (2,000)$ 366,792$ (2,000)$

    TOTAL UNDESIGNATED REVENUE 1,619,545$ 1,494,621$ 1,485,948$ 1,554,792$ 10,182$ 1,564,974$ 79,026$

    TOTAL REVENUES 2,027,175$ 1,934,986$ 1,854,740$ 1,923,584$ 8,182$ 1,931,766$ 77,026$

    Total Authorized Personnel (FTE) 20 20 20 19.75 0 19.75

  • REGIONAL LIBRARY SYSTEM

    Division Description The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd and offers information and reading materials in a variety of formats, including downloadable audio books, eBooks and streaming of audiobooks, music and movies. Wireless access is available in each library, as well as public computers providing access to the Internet, databases and a selection of office and entertainment software. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history. Staff members are trained to help citizens use the library, download material and find information. Library services include assistance with job searching and resume building, computer classes to build computer skills, summer reading programs for all ages, special events, programs, book discussion groups, and story times. Public meeting rooms in each library branch, and conference rooms in Meadowbrook and Floyd, are available to individuals and groups to use on a first come, first served basis. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Salary Savings Shift to Operations and Maintenance A total of $21,152 in salary savings is realized from filing a position at a lower rate and converting a 0.75 FTE position to a 0.5 FTE position. This results in salary savings of $21,152 and a reduction of .25 FTE. These funds have been permanently shifted from the base salary lines to operations and maintenance to increase the Librarys materials budget.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    ($2,000) is Reduced from the Librarys Fee Revenue These funds account for the adjustment of revenues based on estimated fee collections for FY 16.

  • REGIONAL LIBRARY SYSTEM

    $3,063 is Added for Health Benefits for Part-time Employees in the Library Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

    $5,119 is Added for a 2% Increase to Part-time Non-Classified Wages Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time non-classified positions in the Library.

  • REGIONAL LIBRARY SYSTEM

    Department Description and Financial Data Regional Library System Regional staff maintains the library catalog, computers and equipment, plans services for children and programs for adults, and orders, processes and catalogs library materials. Administration is responsible for managing the library system, establishing policies, preparing and maintaining the budget and accounting records, preparing reports, purchasing supplies and processing invoices for payment.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTRegional Library System 2,027,175$ 1,934,986$ 1,854,740$ 1,923,584$ 8,182$ 1,931,766$ 77,026$

    Authorized Personnel (FTEs) 20 20 20 19.75 0 19.75

  • PLAN

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  • PLANNING AND GIS SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPlanning 448,754$ 371,725$ 387,510$ 375,133$ -$ 375,133$ (12,377)$ GIS 284,971$ 247,434$ 252,712$ 257,777$ 3,500$ 261,277$ 8,565$ TOTAL EXPENDITURES 733,724$ 619,160$ 640,222$ 632,910$ 3,500$ 636,410$ (3,812)$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 523,419$ 513,174$ 542,932$ 531,620$ -$ 531,620$ (11,312)$ Operations & Maintenance 201,875$ 95,639$ 97,290$ 101,290$ 3,500$ 104,790$ 7,500$ Capital Outlay 8,430$ 10,347$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 733,724$ 619,160$ 640,222$ 632,910$ 3,500$ 636,410$ (3,812)$

    REVENUE BY CLASSIFICATIONLocal Rezoning/Subdivision Permits 10,827$ 18,872$ 11,827$ 13,127$ -$ 13,127$ 1,300$ Local Site Plan Review 1,000$ -$ 1,000$ 1,000$ -$ 1,000$ -$ Local Map/Ordinance Sales 1,800$ 16$ 800$ 100$ -$ 100$ (700)$ Local GIS Sales 1,000$ 235$ 1,000$ 400$ -$ 400$ (600)$ Local Technology Fees 22,000$ 16,996$ 22,000$ 22,000$ -$ 22,000$ -$ Local Recovered Costs -$ 625$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 36,627$ 36,744$ 36,627$ 36,627$ -$ 36,627$ -$

    TOTAL UNDESIGNATED REVENUE 697,097$ 582,416$ 603,595$ 596,283$ 3,500$ 599,783$ (3,812)$

    TOTAL REVENUES 733,724$ 619,160$ 640,222$ 632,910$ 3,500$ 636,410$ (3,812)$

    Total Authorized Personnel (FTE) 6 6 6 6 0 6

  • PLANNING AND GIS SERVICES

    Division Description The Division of Planning and GIS Services is responsible for the development and execution of County comprehensive planning activities, the implementation of County land development ordinances, the development and implementation of County Geographic Information System (GIS) (co-partner with General Services), Land Development Office (LDO), analysis of land use issues and spatial data in support of better County decision making, and providing staff support to the Board of Supervisors, Planning Commission, Board of Zoning Appeals, and related committees. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Base Salary Shift to Operations and Maintenance A total of $4,000 is shifted from Compensation of Board salary lines to operation and maintenance. In prior years, the Planning Commission and the Board of Zoning Appeals had their meals compensation taken out of the Compensation of Boards salary line. Now these expenses are being charged to taxable meals. To cover this administrative change, $4,000 is permanently shifted from the base salary lines to operations and maintenance to cover these costs.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $3,500 is Added for the Increased Cost of Aerial Pictometry Photography Pictomerty Oblique Aerial Imagery was first acquired by the County in 2008. Under the current agreement, each year pictures of the County are updated. These images are used by law enforcement, fire and rescue, the Commissioner of the Revenue and other County departments. The contract price has remained unchanged for the past six years. For 2015, the vendor advised there would be a 10% cost increase. This increase of $3,500 provides the resources to cover the cost increase.

  • PLANNING AND GIS SERVICES

    Department Description and Financial Data Planning The Planning Department is responsible for the development and implementation of the Countys Comprehensive Plan and related village plans; the administration of the Countys zoning and subdivision ordinances; the preparation of long and short range planning information and studies for County officials and residents; grant preparation for hazard mitigation, enhancement, community development block grant and other programs as assigned by the County Administrator; the implementation of an ongoing planning education and information program; and support for other departments in the areas of planning, land use development and zoning. The department also provides staff support for the Planning Commission, Board of Zoning Appeals, Agricultural & Forrestal District Advisory Committee and the Greenways & Pathways Corridor Committee.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTPlanning 448,754$ 371,725$ 387,510$ 375,133$ -$ 375,133$ (12,377)$

    Authorized Personnel (FTEs) 4 4 4 4 0 4

    GIS The GIS Services departments mission is to plan, create, organize, implement, and administer the County's Geographic Information Systems (GIS), ortho and oblique aerial imagery and LiDAR data warehouse, Land Development Office (LDO), and the E911 street name and number ordinance. The overall goal is to coordinate, facilitate, and manage the use of GIS and LDO at departmental, office, enterprise, and multi-jurisdictional scale. Direct activities include GIS/LDO strategic enterprise planning; enterprise GIS/LDO management; creation, development, and maintenance of enterprise spatial data; E-911 site address and street name maintenance; spatial data analysis and modeling; end-user GIS & LDO application training; custodian for VGIN and County generated aerial ortho and oblique imagery; LiDAR topography, and the development and maintenance of internal and external iGIS web-enabled applications.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTGIS 284,971$ 247,434$ 252,712$ 257,777$ 3,500$ 261,277$ 8,565$

    Authorized Personnel (FTEs) 2 2 2 2 0 2

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  • ECONOMIC DEVELOPMENT

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTEconomic Development 366,170$ 365,656$ 372,083$ 379,645$ 342$ 379,987$ 7,904$ TOTAL EXPENDITURES 366,170$ 365,656$ 372,083$ 379,645$ 342$ 379,987$ 7,904$

    EXPENDITURES BY CLASSIFICATIONPersonal Services 301,685$ 300,226$ 307,598$ 315,160$ 342$ 315,502$ 7,904$ Operations & Maintenance 64,485$ 63,756$ 64,485$ 64,485$ -$ 64,485$ -$ Direct Payments -$ -$ -$ -$ -$ -$ -$ Capital Outlay -$ 1,674$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 366,170$ 365,656$ 372,083$ 379,645$ 342$ 379,987$ 7,904$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ -$ -$ -$ -$ -$ -$ Governor's Opprotunity Fund -$ -$ -$ -$ -$ -$ -$

    TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 366,170$ 365,656$ 372,083$ 379,645$ 342$ 379,987$ 7,904$

    TOTAL REVENUES 366,170$ 365,656$ 372,083$ 379,645$ 342$ 379,987$ 7,904$

    Total Authorized Personnel (FTE) 3 3 3 3 0 3

  • ECONOMIC DEVELOPMENT

    Division Description The Economic Development Division serves as the primary marketing resource for the County and two towns to generate taxable capital investment and meaningful job creation. The Board of Supervisors has adopted a long-range Economic Development Strategic Plan to guide and focus resources. The plan outlines five major program goals: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development and product (sites and buildings) development. The division works closely with the Economic Development Authority, Economic Development Commission, and the MBC Development Corporation serving both as staff and partners in attracting new investment to the County, as well as supporting the success of existing businesses. The Division also partners with the towns of Blacksburg and Christiansburg to develop appropriate business inside the towns. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    Base Salary and Fringe Benefit Adjustments For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the Countys compensation plan for County employees on July 1 and a 2% merit increase on each employees anniversary date.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $342 is Added for a 2% Increase to Part-time Non-Classified Wages Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time non-classified positions in the Economic Development division.

  • ECONOMIC DEVELOPMENT

    Department Description and Financial Data Economic Development The Economic Development staff is primarily focused on carrying out the Boards Strategic Plan objectives, with particular emphasis on retention of technology based existing business assistance and recruitment of target industry.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTEconomic Development 366,170$ 365,656$ 372,083$ 379,645$ 342$ 379,987$ 7,904$

    Authorized Personnel (FTEs) 3 3 3 3 0 3

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    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY AGENCIESHuman Service Agencies 762,153$ 755,206$ 748,863$ 748,863$ -$ 748,863$ -$ Public Safety Agencies 198,315$ 195,503$ 442,990$ 442,990$ 18,888$ 461,878$ 18,888$ Educational/Cultural Agencies 92,445$ 92,445$ 93,252$ 93,252$ 5,913$ 99,165$ 5,913$ Environmental Agencies 132,678$ 132,422$ 130,742$ 130,742$ 3,311$ 134,053$ 3,311$ Economic Development Agencies 254,384$ 218,262$ 220,155$ 220,155$ 214$ 220,369$ 214$ TOTAL EXPENDITURES 1,439,975$ 1,393,837$ 1,636,002$ 1,636,002$ 28,326$ 1,664,328$ 28,326$

    REVENUE BY CLASSIFICATIONRecovered Costs -$ -$ -$ -$ -$ -$ -$ State Extension Office Reimbursement -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 1,439,975$ 1,393,837$ 1,636,002$ 1,636,002$ 28,326$ 1,664,328$ 28,326$

    TOTAL REVENUES 1,439,975$ 1,393,837$ 1,636,002$ 1,636,002$ 28,326$ 1,664,328$ 28,326$

  • OTHER AGENCIES

    Division Description The Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies. Budget Discussion PAYMENTS TO HUMAN SERVICE AGENCIES

    $330,942 is included for the New River Valley Detention Home, which is level funding The NRVDHs request for FY 16 is $255,898, which is a decrease of $75,044. The agency received a total of $330,942 in the FY 15 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery Countys billed usage for the facility for FY 16 is $255,898 or 45.08% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is level funding the detention home by providing $255,898 for operations based on billed usage and by providing the remaining $75,044 to be set aside in a special capital account to address future capital and facility upgrades as needed.

    $30,994 is included for the Community Health Center for the New River Valley (Free Clinic), which is level funding The agency received $30,994 in the FY 15 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart on the following page. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).

    Locality % UsageFY 16

    FundingGiles 22.59% $128,234Montgomery 45.08% $255,898Pulaski 18.71% $106,197Radford 13.62% $77,320Total 100.00% $567,649

  • OTHER AGENCIES

    $50,625 is included for the New River Community Action and $30,471 is included for Montgomery County Emergency Assistance Program, which is level funding The New River Community Action (NRCA) agency requested $53,156 for FY 16, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agencys goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $31,995 for FY 16, which represents an increase of $1,524. In FY 15 MCEAP received $30,471. For FY 16, the County is providing level funding for both programs.

    $37,381 is included for the Womens Resource Center, which is level funding The agency received $37,381 in the FY 15 budget, and requested an increase of $748 for FY 16. Historical funding and the percentage of clients served by locality are presented below. With level funding, the County is providing 45% of funding with 45% of clients served. The Womens Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services.

    Clients Served

    Clients as % of Total

    Actual Funding

    Funding as % of Total

    Clients Served

    Clients as % of Total

    Actual Funding

    Funding as % of Total

    Clients Served

    Clients as % of Total

    Rec. Funding

    Funding as % of Total

    Montgomery County 1719 63% 30,994$ 70% 1696 59% 30,994$ 69% 1773 59% 30,994$ 69%Pulaski County ** ** ** ** ** ** ** ** ** ** ** **Floyd County 156 6% -$ 0% 154 5% -$ 0% 161 5% -$ 0%Giles County 565 21% 8,000$ 18% 740 26% 8,000$ 18% 774 26% 8,000$ 18%Radford City 301 11% 5,353$ 12% 277 10% 5,853$ 13% 290 10% 5,853$ 13%Total 2741 100% 44,347$ 100% 2867 100% 44,847$ 100% 2998 100% 44,847$ 100%

    * Actual *Projected *Projected

    FY 2014 FY 2015 FY 2016Community Health Center for the NRV

    Clients Served

    Clients as % of Total Funding

    Funding as % of Total

    Clients Served

    Clients as % of Total Funding

    Funding as % of Total

    Clients Served

    Clients as % of Total Funding

    Funding as % of Total

    Montgomery County 4562 38% 50,625$ 33% 4562 38% 50,625$ 30% 4562 38% 50,625$ 30%Pulaski County 3404 28% 51,700$ 33% 3404 28% 54,285$ 32% 3404 28% 54,285$ 32%Floyd County 1386 12% 25,223$ 16% 1386 12% 35,223$ 21% 1386 12% 35,223$ 21%Giles County 1121 9% 13,680$ 9% 1121 9% 14,364$ 9% 1121 9% 14,364$ 9%Radford City 1537 13% 13,642$ 9% 1537 13% 14,324$ 8% 1537 13% 14,324$ 8%Total 12010 100% 154,870$ 100% 12010 100% 168,821$ 100% 12010 100% 168,821$ 100%

    FY 2016New River Community Action: Locality Funding & Clients Served

    FY 2014 FY 2015

    Clients Served

    Clients as % of Total Funding

    Funding as % of Total

    Clients Served

    Clients as % of Total Funding

    Funding as % of Total

    Clients Served

    Clients as % of Total Funding

    Funding as % of Total

    Montgomery County 13121 43% 37,381$ 45% 13950 45% 37,381$ 45% 14229 45% 37,381$ 45%Pulaski County 6790 22% 22,000$ 27% 8370 27% 22,440$ 27% 8537 27% 22,440$ 27%Floyd County 2077 7% 4,487$ 5% 1550 5% 4,487$ 5% 1581 5% 4,487$ 5%Giles County 3990 13% 5,358$ 6% 1860 6% 5,465$ 7% 1897 6% 5,465$ 7%Radford City 4293 14% 13,708$ 17% 5270 17% 13,982$ 17% 5375 17% 13,982$ 17%Total 30271 100% 82,934$ 100% 31000 100% 83,755$ 100% 31619 100% 83,755$ 100%

    Women's Resource CenterFY 2014 FY 2015 FY 2016

  • OTHER AGENCIES

    $5,051 is included for the New River Family Shelter, which is level funding The agency requested $5,051 in the FY 16 budget, which represents level funding. The Shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The Shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County.

    $6,170 is included for the NRV Literacy Volunteers, which is level funding The agency

    requested $6,170 in the FY 16 budget, which represents level funding. The LVA-NRVs request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. Historical funding and the percentage of clients served by locality are presented below.

    $147,876 is included for the New River Valley Community Services, which is level funding The agency requested $147,876 in the FY 16 budget, which represents level funding. The tables on the next page outline the clients served by jurisdiction and the funding by locality since FY 14. Projections for clients that will be served in FY 16 total 40.5% and if existing funding levels are provided by all localities in the New River area, total funding for Montgomery County for FY 16 will be 40.7%.

    Locality FY 14 FY 15% of Total FY 16 % of Total

    Montgomery $6,170 $6,170 55.99% $6,170 55.99%Pulaski $0 $0 0.00% $0 0.00%Floyd $500 $500 4.54% $500 4.54%Giles $445 $550 4.99% $550 4.99%Radford $0 $300 2.72% $300 2.72%Town of Blacksburg $2,500 $2,500 22.69% $2,500 22.69%Town of Christiansburg $1,000 $1,000 9.07% $1,000 9.07%Total $10,615 $11,020 100% $11,020 100%

    *Projected

    NRV Literacy Volunteers

    Locality FY 14 % FY16 %Montgomery 30 43.48% 53 46.09%Pulaski 16 23.19% 26 22.61%Floyd 7 10.14% 18 15.65%Giles 9 13.04% 8 6.96%Radford 7 10.14% 10 8.70%

    69 100.00% 115 100.00%*Actuals *Projected

    NRV Literacy Volunteers - Clients Served

  • OTHER AGENCIES

    $16,652 is included for the NRV Agency on Aging for agency programs and $14,000 is included for one weekly congregate meal, which is level funding The agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. Historical funding and the percentage of clients served by locality are presented below.

    $10,988 is included for the New River Valley Senior Services, Inc., which is level funding The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 15. The agency provides transportation services for non-emergencies for sensory and physically disabled persons. With level funding, the County will be providing 37% of the funding while the percentage of clients served by the locality would only be 29%.

    Locality FY14 FY 15 % of total FY 16 % of totalMontgomery 16,652 16,652 33.18% 16,652 33.18%Pulaski 15,758 16,546 32.97% 16,546 32.97%Floyd 5,220 5,220 10.40% 5,220 10.40%Giles 7,324 7,690 15.32% 7,690 15.32%Radford 3,879 4,073 8.12% 4,073 8.12%

    Total 48,833 50,181 100.00% 50,181 100.00%

    New River Valley Agency on Aging - Locality Funding

    Locality FY 14 % FY 15 % FY 16 %Montgomery 2,293 17.55% 2,295 17.55% 2,300 17.57%Pulaski 3,108 23.78% 3,110 23.78% 3,112 23.77%Floyd 3,135 23.99% 3,137 23.99% 3,139 23.98%Giles 2,526 19.33% 2,528 19.33% 2,530 19.33%Radford 2,006 15.35% 2,008 15.35% 2,010 15.35%

    13,068 100.00% 13,078 100.00% 13,091 100.00%*Actuals *Projected *Projected

    New River Valley Agency on Aging - Clients Served

    Locality Funding FY 14 % FY 15 % FY 16 %Montgomery 10,988 38% 10,988 37% 10,988 37%Pulaski 10,280 36% 12,645 43% 12,645 43%Giles 2,550 9% 1,275 4% 1,275 4%Floyd 1,346 5% 1,346 5% 1,346 5%City of Radford 3,464 12% 3,464 12% 3,464 12%

    28,628 100% 29,718 100% 29,718 100%

    Locality FY14 FY15 % of Total FY16 % of Total Locality FY14 FY15 % of Total FY 16 % of TotalMontgomery 143,569 147,876 40.7% 147,876 40.7% Montgomery 3,367 3,448 40.6% 3,487 40.5%Pulaski 87,853 90,489 24.9% 90,489 24.9% Pulaski 2,151 2,170 25.5% 2,181 25.3%Floyd 32,324 32,324 8.9% 32,324 8.9% Floyd 587 770 9.1% 773 9.0%Giles 51,450 52,994 14.6% 52,994 14.6% Giles 926 1,175 13.8% 1,200 13.9%Radford 38,503 39,658 10.9% 39,658 10.9% Radford 718 939 11.0% 965 11.2%Total 353,699 363,341 100.00% 363,341 100.00% Total 7,749 8,502 100.00% 8,606 100.00%

    NRV Community Services - Local Funding NRV Community Services - Clients Served

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    New River Valley Senior Services, Inc.

    $10,000 is included for the Boys and Girls Club, which is level funding The agency requested $10,000 in the FY 16 budget. This after school program focuses on five core areas for participating students at the Christiansburg and Shawsville Middle Schools on a weekly basis which include: character and leadership; education and career development; health and life skills; the arts; and sports, fitness, and recreation. Funding will be equally split between Christiansburg and Shawsville Middle Schools.

    $800 is included for Brain Injury Services of SW Virginia, which is level funding The agency received $800 in FY 15 and requested $1,500 for FY 16, and increase of $700. Brain Injury Services of Southwest Virginia provides case management services for citizens that have suffered brain injuries.

    $3,000 is included for NRV CARES, which is level funding The agency received $3,000 in the FY 15 budget and requested $3,000 for FY 16. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. Historical funding and the percentage of clients served by locality are presented below.

    $43,105 is included for the Fairview District Home, which is level funding The agency requested $43,105 for FY 16. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality

    Clients Served FY 14 FY 15 FY 16 %Montgomery 90 92 96 29%Pulaski 106 110 115 34%Giles 28 30 35 9%Floyd 43 45 50 14%City of Radford 42 42 45 13%Total Locality 309 319 341 100%

    Locality FY 14 FY 15 % of Total FY 16 % of TotalMontgomery 3,000$ 3,000$ 34.68% 3,000$ 34.68%Pulaski 4,600$ 4,600$ 53.18% 4,600$ 53.18%Giles -$ -$ 0.00% -$ 0.00%Floyd -$ -$ 0.00% -$ 0.00%Radford 1,050$ 1,050$ 12.14% 1,050$ 12.14%Total 8,650$ 8,650$ 100.00% 8,650$ 100.00%

    NRV Cares Locality Funding

    Locality FY 14 FY 15 FY 16 % of TotalMontgomery 1943 3270 2272 73.13%Pulaski 156 290 285 9.17%Giles 135 90 85 2.74%Floyd 37 20 20 0.64%Radford 749 445 445 14.32%Total 3020 4115 3107 100.00%

    NRV Cares Clients Served

  • OTHER AGENCIES

    funding provided to the home is for general operations and capital maintenance of the facility. Historical funding and the percentage of clients served by locality are presented in the charts below. Fairview District Home

    $10,808 is included for the New River Valley Workshop (Goodwill Industries), which is level funding The agency received $10,808 for FY 15 and requested $11,723 for FY 16, an increase of $915. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. For FY 15, funds totaling $10,808 were provided to maintain services for one client served by the County. In prior years, the County provided funding for two clients. Funds are requested for transportation increases. Due to declining gasoline and oil prices, no additional funding is provided for FY 16.

    PAYMENTS TO PUBLIC SAFETY AGENCIES

    $11,467 is included for State Forester, which is level funding The agency received $11,467 in the FY 15 budget; therefore, this amount represents level funding for FY 16. Based on the invoice from the State Forester for FY 15, the amount needed to cover the fee for FY 16 is $11,467.

    $13,111 is included for the Emergency Medical Services Council, which is level funding The agency received $13,111 in the FY 15 budget and requested level funding for FY 16. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system.

    Clients Served FY 14 % FY 15 % FY 16 %Montgomery 10 18.87% 10 18.18% 10 18.18%Pulaski 19 35.85% 19 34.55% 19 34.55%Giles 2 3.77% 4 7.27% 4 7.27%Radford 22 41.51% 22 40.00% 22 40.00%Total 53 100.00% 55 100.00% 55 100.00%

    Locality Funding FY 14 % FY 15 % FY 16 %Montgomery 42,283 21.11% 43,105 21.04% 43,105 21.04%Pulaski 85,688 42.79% 87,773 42.83% 87,773 42.83%Giles 18,084 9.03% 18,316 8.94% 18,316 8.94%Radford 54,220 27.07% 55,726 27.19% 55,726 27.19%Total 200,275 100.00% 204,920 100.00% 204,920 100.00%

    Locality FundingFY 16

    OperatingFY 16

    CapitalFY 16 Total

    Montgomery 28,215 14,890 43,105 Pulaski 71,593 16,180 87,773 Giles 7,957 10,359 18,316 Radford 51,703 4,023 55,726 Total 159,468 45,452 204,920

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    $15,700 is included for the Montgomery County Public Service Authority, which is level funding These funds are to be used to cover the PSAs cost of maintaining fire hydrants in the County.

    $1,600 is included for the Medical Examiner, which is level funding The agency received

    $1,600 in the FY 15 budget; therefore, this amount represents level funding. According to 32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2015, $480 has been expended, representing 24 cases.

    $420,000 is included for the New River Valley Emergency Communications Regional Authority, which is an increase of $18,888 The agency received $401,112 in the FY 15 budget. The Authority was established to improve communications systems used by law enforcement and emergency personnel in the region. Future plans include housing the consolidated communications center and a central Emergency Operations Center in Montgomery Countys new public safety facility. An additional $93,235 in lease revenue has also been added to the Debt Service budget to offset the debt service costs of the Public Safety Building.

    PAYMENTS TO EDUCATIONAL/CULTURAL AGENCIES

    $39,165 is included for New River Community College, an increase of $913 The agency requested $39,165 in the FY 16 budget. The agency received $38,252 in the FY 15 budget. The Countys funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs.

    $5,000 is included for The Lyric Council, Inc., which is level funding The agency received $5,000 in the FY 15 budget; therefore, this amount represents level funding. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum.

    $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc.,

    which is level funding The agency requested $8,000 in FY 16, which is an increase of

    Locality Population % Prop. Values % S.E. % Funding %Montgomery 87,305 51.88% 7,429,698,991$ 52.90% 1,695 48.97% 39,165$ 50.34%Pulaski 34,507 20.50% 2,737,028,401$ 19.49% 695 20.08% 15,597$ 20.05%Giles 16,925 10.06% 1,352,796,305$ 9.63% 419 12.11% 8,715$ 11.20%Floyd 15,528 9.23% 1,722,975,556$ 12.27% 305 8.81% 7,458$ 9.59%Radford 14,024 8.33% 801,229,004$ 5.71% 347 10.03% 6,864$ 8.82%Total 168,289 100.00% 14,043,728,257$ 100% 3,461 100.00% 77,799$ 100.00%

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    $3,000. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. The additional funding is requested for pay raises for staff. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council.

    $5,000 is included for the Smithfield Plantation, which is level funding The agency requested $5,250 for the FY 16 budget; which is an increase of $250. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council.

    $5,000 is included for the Rosa Peters Community Park, which is level funding The agency received $5,000 in the FY 15 budget and requested $5,000 for FY 16. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs.

    $10,000 is included for the Christiansburg Institute, which is an increase of $5,000 The agency received $5,000 in FY 15 and requested $10,000 for FY 16. The mission of the Christiansburg Institute, Inc. is to preserve the remaining facilities and archives of the Christiansburg Institute, which for 100 years was the high school for African American students in the New River Valley. The funding will assist the institute in hosting cultural events, as well as supporting the institutes operating costs.

    $30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding The agency received $30,000 in FY 15 and requested $30,000 for FY 16. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats, funds are provided to continue this program, reducing the cost for County residents.

    PAYMENTS TO ENVIRONMENTAL AGENCIES

    $39,028 is included for the New River Valley Planning District Commission (NRVPDC), which is level funding The agency requested $39,028 for FY 16 and received $39,028 in the FY 15 budget. The NRVPDC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments ability to serve their citizens. The requested amount is based on $1.27 per capita for the County, excluding the towns of Blacksburg and Christiansburg and Virginia Tech.

    $11,455 is included for the Skyline Soil and Water Conservation District, which is level

    funding A total of $11,799 was requested by the Skyline Soil and Water Conservation District for FY 16, which is an increase of $344. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and

  • OTHER AGENCIES

    better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock.

    $3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 16. The council received $3,000 in FY 15. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population.

    $80,570 is included for the V.P.I. Cooperative Extension Services, which is an increase of

    $3,311 A total of $89,509 was requested by the V.P.I. Cooperative Extension Services for FY 16 and represents a total increase of $12,250. Of this amount, $3,311 represents the amount of funding that was added to the Cooperative Extension budget off-cycle to cover the cost of salary increases provided by the state during FY 15. The additional funding request of $8,939 is for an additional 4% salary increase and a $2,800 increase in office supplies. In FY 15, the Cooperative Extension Office received $80,570 after the off-cycle appropriation was added in August of 2014 to cover existing salaries. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.

    PAYMENTS TO ECONOMIC DEVELOPMENT AGENCIES

    $1,499 is included for the Montgomery County Chamber of Commerce, which is level funding A total of $1,499 was included for dues payable to the Montgomery County Chamber of Commerce in the FY 15 Budget. Dues expenses are not expected to change for FY 16. The Chamber works to promote tourism and economic development to prospective newcomers.

    $15,036 is included for the New River Valley Airport Commission, which is level funding A total of $19,541 was requested by the New River Valley Airport Commission for FY 16, an increase of $4,505. The agency received $15,036 in the FY 15 budget. Funding requested is determined using a formula which is a function of jurisdictions populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions.

    $72,369 is included for the NRV Economic Development Alliance, which is level funding A total of $83,629 was requested by the NRV Economic Development Alliance for FY 16, an increase of $11,260. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $11,000 requested by the Towns for a total of $83,369 to cover

  • OTHER AGENCIES

    the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 48% of the local government funding, and 28% of the total operating budget. See chart on next page.

    NRV Economic Development Alliance

    $5,000 is included for Membership in the Virginias First Regional Industrial Facility Authority, which is level funding A total of $5,000 was requested by the Virginias First Regional Industrial Facility Authority for FY 16, which is level funding. In July 1999, the Board of Supervisors authorized participation in the Virginia First Regional Industrial Facility Authority. The Authority was created to promote economic development in the New River Valley. The current project is the New River Valley Commerce Park.

    $1,500 is included for Membership in the Virginia Institute on Local Government, which is

    level funding A total of $1,500 was requested by the Virginia Institute on Local Government for FY 16, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multi-jurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 16.

    $19,000 is included for the Metropolitan Planning Organization (MPO), which is an increase

    of $100 A total of $19,000 was requested and is included for the MPO for FY 16, which includes $5,800 for the MPO (an increase of $100) and $13,200 for the Smart Way Bus (level funding). The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 16 is

    Funding Source FY 16 Req. FY 16 Rec. % of Total

    % of Gov't Funding

    Montgomery County 83,629$ 72,369$ 24.34% 41.74%Christiansburg 5,000$ 5,000$ 1.68% 2.88%Blacksburg 6,000$ 6,000$ 2.02% 3.46%

    Total MC 94,629$ 83,369$ 28.03% 48.08%Pulaski County 35,127$ 35,127$ 11.81% 20.26%Dublin 1,500$ 1,500$ 0.50% 0.87%Town of Pulaski 6,000$ 6,000$ 2.02% 3.46%

    Total Pulaski 42,627$ 42,627$ 14.33% 24.59%Giles County 16,657$ 16,657$ 5.60% 9.61%Pearisburg 1,000$ 1,000$ 0.34% 0.58%

    Total Giles 17,657$ 17,657$ 5.94% 10.18%Floyd County 13,874$ 13,874$ 4.67% 8.00%

    Total Floyd 13,874$ 13,874$ 4.67% 8.00%City of Radford 15,859$ 15,859$ 5.33% 9.15%

    Total Local Govt' 184,646$ 173,386$ 58.30% 100.00%Private Sector 124,000$ 124,000$ 41.70%

    Grand Total 308,646$ 297,386$ 100.00%

    Assumes other jurisdictions fund requests

  • OTHER AGENCIES

    $5,800 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus.

    $114 is included for the Roanoke Valley Transportation Planning Organization, which is an increase of $114 A total of $114 is included for dues payable to the Roanoke Valley Transportation Planning Organization. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. There are a total of 760 residents within the region, requiring a contribution of $114.

    $55,851 is included for Participation in the New River Valley Commerce Park Project, which is level funding A total of $55,851 is requested for participation in the New River Valley Commerce Park Project for FY 15. The agency received $55,851 FY 15 budget. The County holds 20,309.6 shares of the project. There are ten other member jurisdictions providing 86.4% of the funding. The service provided to the eleven members of the NRV Commerce Park Project Participation Committee is the opportunity to participate in a larger economic development project than any one locality can undertake on its own. In FY 02, Montgomery County agreed to purchase the 169.17 shares made available by the withdrawal of Wythe County. In FY 03, the project completed the acquisition of 326 acres in Pulaski County, and another 205 acres in Phase II. Construction of one mile of access road is complete and 40 acres of the site are graded. The recommendation provides funding for the Countys shares which cover debt service and administration costs for the project.

    $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport

    Authority, which is level funding A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 16. The agency received $50,000 in the FY 15 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airports operating budget.

  • OTHER AGENCIES

    Department Description and Financial Data Human Service Agencies

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16PAYMENTSNew River Valley Detention Home 354,098$ 354,098$ 330,942$ 330,942$ -$ 330,942$ -$ Community Health Center NRV (Free Clinic) 30,994$ 30,994$ 30,994$ 30,994$ -$ 30,994$ -$ New River Community Action 81,096$ 81,096$ 81,096$ 81,096$ -$ 81,096$ -$ Women's Resource Center 37,381$ 37,381$ 37,381$ 37,381$ -$ 37,381$ -$ New River Family Shelter 5,051$ 5,051$ 5,051$ 5,051$ -$ 5,051$ -$ New River Valley Literacy Volunteers 6,170$ 6,170$ 6,170$ 6,170$ -$ 6,170$ -$ New River Valley Community Services 143,569$ 143,569$ 147,876$ 147,876$ -$ 147,876$ -$ New River Valley Agency on Aging 27,752$ 20,977$ 30,652$ 30,652$ -$ 30,652$ -$ New River Valley Senior Services 10,988$ 10,988$ 10,988$ 10,988$ -$ 10,988$ -$ Boys and Girls Club 10,000$ 10,000$ 10,000$ 10,000$ -$ 10,000$ -$ Brain Injury Services 800$ 800$ 800$ 800$ -$ 800$ -$ NRV CARES 3,000$ 3,000$ 3,000$ 3,000$ -$ 3,000$ -$ Fairview District Home 42,283$ 42,283$ 43,105$ 43,105$ -$ 43,105$ -$ NRV Workshop/Goodwill Industries 8,971$ 8,799$ 10,808$ 10,808$ -$ 10,808$ -$ TOTAL EXPENDITURES 762,153$ 755,206$ 748,863$ 748,863$ -$ 748,863$ -$

    Public Safety Agencies

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16PAYMENTSState Fire Prevention 11,379$ 11,467$ 11,467$ 11,467$ -$ 11,467$ -$ Emergency Medical Services Council 13,111$ 13,111$ 13,111$ 13,111$ -$ 13,111$ -$ Public Service Authority 15,700$ 13,720$ 15,700$ 15,700$ -$ 15,700$ -$ 911 Emergency Communication Center 156,525$ 156,525$ 401,112$ 401,112$ 18,888$ 420,000$ 18,888$ Medical Examiner 1,600$ 680$ 1,600$ 1,600$ -$ 1,600$ -$ TOTAL EXPENDITURES 198,315$ 195,503$ 442,990$ 442,990$ 18,888$ 461,878$ 18,888$

    Educational/Cultural Agencies

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16PAYMENTSNew River Community College 37,245$ 37,245$ 38,252$ 38,252$ 913$ 39,165$ 913$ Lyric Theatre 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$ Montgomery Museum 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$ Mountain View Humane 30,000$ 30,000$ 30,000$ 30,000$ -$ 30,000$ -$ Smithfield Plantation 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$ League of Women Voters 200$ 200$ -$ -$ -$ -$ -$ Christiansburg Institute 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 10,000$ 5,000$ Rosa Peters Community Park 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$ TOTAL EXPENDITURES 92,445$ 92,445$ 93,252$ 93,252$ 5,913$ 99,165$ 5,913$

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    Environmental Agencies

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16PAYMENTSNRV Planning District Commission 38,414$ 38,414$ 39,028$ 39,028$ -$ 39,028$ -$ Skyline Soil-Water Conservation District 11,455$ 11,455$ 11,455$ 11,455$ -$ 11,455$ -$ New River-Highland Resource Conservation 3,000$ 3,000$ 3,000$ 3,000$ -$ 3,000$ -$ VPI Cooperative Extension Services 79,809$ 79,553$ 77,259$ 77,259$ 3,311$ 80,570$ 3,311$ TOTAL EXPENDITURES 132,678$ 132,422$ 130,742$ 130,742$ 3,311$ 134,053$ 3,311$

    Economic Development Agencies

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16PAYMENTSMontgomery County Chamber of Commerce 1,197$ 1,196$ 1,499$ 1,499$ -$ 1,499$ -$ NRV Airport Commission 15,036$ 15,036$ 15,036$ 15,036$ -$ 15,036$ -$ NRV Economic Development Alliance 72,369$ 72,369$ 72,369$ 72,369$ -$ 72,369$ -$ Virginia's First Regional Industrial Authority 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$ Virginia Institute on Local Government 1,500$ 1,500$ 1,500$ 1,500$ -$ 1,500$ -$ Metropolitan Planning Organization 17,334$ 17,310$ 18,900$ 18,900$ 214$ 19,114$ 214$ NRV Commerce Park Project 55,851$ 55,851$ 55,851$ 55,851$ -$ 55,851$ -$ VT/Montgomery Airport Authority 50,000$ 50,000$ 50,000$ 50,000$ -$ 50,000$ -$ Regional Tourism Board 36,097$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 254,384$ 218,262$ 220,155$ 220,155$ 214$ 220,369$ 214$

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    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTContingencies-General 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$ TOTAL EXPENDITURES 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$

    EXPENDITURES BY CLASSIFICATIONGeneral Contingencies 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$ TOTAL EXPENDITURES 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$

    TOTAL REVENUES 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$

  • CONTINGENCIES - GENERAL

    Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the approved budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. The Special Contingency serves as a holding account for known issues/expenditures the details of which have yet to be resolved. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • CONTINGENCIES - GENERAL

    Department Description and Financial Data Contingencies - General The General Contingencies department provides for a general contingency reserve to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTContingencies-General 219,195$ -$ 424,000$ 424,000$ -$ 424,000$ -$

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    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTContingencies-Special 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$ TOTAL EXPENDITURES 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$

    EXPENDITURES BY CLASSIFICATIONContingencies-Special 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$ TOTAL EXPENDITURES 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$

    REVENUE BY CLASSIFICATIONLocal Recovered Costs -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

    TOTAL UNDESIGNATED REVENUE 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$

    TOTAL REVENUES 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$

  • CONTINGENCIES - SPECIAL

    Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved. Base Budget Discussion Special Contingencies serves as a holding account by setting dollars aside until issues are resolved, and monies - if needed - are distributed among the appropriate functions. Funds held in Special Contingencies that are not used within the fiscal year revert to General Fund Balance at year end.

    ($96,605) is Reduced from Special Contingencies In FY 2015, $96,605 was added to Special Contingencies to cover additional costs during the FY 15 budget that were yet to be decided by the Board of Supervisors. These additional funds were not utilized in the base budget and are reduced to free up resources to address budgetary issues in the FY 16 budget.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $51,771 is Added for Local Match Requirements of the Public Health Budget The Health Department is funded on a formula basis with costs shared between the state and the County. The Countys Share is 38.3% and the States share is 61.7%. This increase is based on actual funding in FY 15 and based on anticipated state funding for FY 16, and is contingent upon the state approving their share of the anticipated funding.

    $18,000 is Added for the Cost of Increased Bank Fees Based on the Countys new banking services contract with Union First, the County is required to pay for several banking fees that were previously complimentary under the old contract with Stellar One Bank. These fees were not finalized before the adoption of the FY 15 budget and the Treasurers Office does not have the base budget to cover these expenses. Therefore, additional funding for FY 16 is required. These funds are held pending a request for proposals for banking services.

  • CONTINGENCIES - SPECIAL

    $22,204 is the Balance Remaining from the funds for Position Reclassifications The exact amount needed for position reclassifications was not known at the time the budget was approved.

    $31,112 is the Balance from the funds for the New River Valley Emergency Communications Regional Authority The Board for the New River Valley Emergency Communications Regional Authority had not finalized their budget when the FY 2016 budget was approved. The final funding request from the Authority was less than anticipated, and the balance remaining is $31,112. A companion amendment is included in Tab 910 Outside Agencies.

    $16,350 is Added for Costs Associated with the County Acquiring the Shawsville Middle School Property Additional funding is added to cover the cost of the County acquiring and maintaining the Shawsville Middle School property. Funds are needed for mowing ($5,000), insurance ($750), electric services ($2,600), inspection and repair of lighting structures ($6,000), and securing the concession doors and the press box ($2,000).

    $50,000 is Added to Fund an Inmate Work Crew Initiative The Board of Supervisors requested $50,000 be set aside for future discussion of an inmate work crew initiative which would provide supervision and equipment to enable inmate work crews to cut the grass at certain County properties.

    $9,500 is Added to Address Compensation for Selected Employees The Board of Supervisors requested $9,500 be set aside to cover increases in pay for employees whose compensation falls below federal poverty guidelines. The funds will be held in abeyance until an implementation plan is developed.

  • CONTINGENCIES - SPECIAL

    Department Description and Financial Data Contingencies - Special The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved. Should the funds not be needed, they will revert to General Fund Balance.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTContingencies-Special 50,000$ -$ 96,605$ -$ 198,937$ 198,937$ 102,332$

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  • LAW LIBRARY

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLaw Library 17,600$ 12,563$ 17,600$ 17,600$ -$ 17,600$ -$ TOTAL EXPENDITURES 17,600$ 12,563$ 17,600$ 17,600$ -$ 17,600$ -$

    EXPENDITURES BY CLASSIFICATIONOperations & Maintenance 17,600$ 12,563$ 17,600$ 17,600$ -$ 17,600$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 17,600$ 12,563$ 17,600$ 17,600$ -$ 17,600$ -$

    REVENUE BY CLASSIFICATIONInterest 1,000$ 281$ 1,000$ 1,000$ -$ 1,000$ -$ Fees 14,000$ 11,985$ 14,000$ 14,000$ -$ 14,000$ -$ Transfer To County Capital -$ -$ -$ -$ -$ -$ -$ (To)/From Fund Balance 2,600$ -$ 2,600$ 2,600$ -$ 2,600$ -$ TOTAL DESIGNATED REVENUE 17,600$ 12,265$ 17,600$ 17,600$ -$ 17,600$ -$

    TOTAL UNDESIGNATED REVENUE -$ 297$ -$ -$ -$ -$ -$

    TOTAL REVENUES 17,600$ 12,563$ 17,600$ 17,600$ -$ 17,600$ -$

  • LAW LIBRARY

    Division Description The Law Library provides legal information resources for attorneys and the courts. This division is self-supporting from fees assessed on civil and criminal trials. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    No Notable Base Budget Adjustments Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • LAW LIBRARY

    Department Description and Financial Data Law Library The Law Library provides legal information resources for attorneys and the courts. Fees are used to support a telephone line, books and subscriptions, and Internet services to upgrade the library.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTLaw Library 17,600$ 12,563$ 17,600$ 17,600$ -$ 17,600$ -$

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  • MONTGOMERY COUNTY PUBLIC SCHOOLS

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSchool Operating Fund 97,540,975$ 95,453,768$ 97,048,320$ 98,374,301$ 2,131,454$ 100,505,755$ 3,457,435$ School Nutrition Fund 4,158,426$ 3,945,744$ 4,286,867$ 4,552,043$ -$ 4,552,043$ 265,176$ TOTAL EXPENDITURES 101,699,401$ 99,399,512$ 101,335,187$ 102,926,344$ 2,131,454$ 105,057,798$ 3,722,611$

    EXPENDITURES BY CLASSIFICATIONInstruction 73,633,380$ 72,340,622$ 74,919,211$ 77,123,335$ -$ 77,123,335$ 2,204,124$ Admin/Attend/Health 3,901,711$ 3,684,832$ 4,033,759$ 4,032,793$ -$ 4,032,793$ (966)$ Transportation 4,461,566$ 4,309,875$ 4,482,307$ 5,060,429$ -$ 5,060,429$ 578,122$ Operations & Maintenance 14,683,328$ 14,552,210$ 13,254,824$ 13,570,019$ -$ 13,570,019$ 315,195$ Non-Instruction 513,290$ 218,529$ 10,519$ 310,519$ -$ 310,519$ 300,000$ School Nutrition 4,158,426$ 3,945,744$ 4,286,867$ 4,552,043$ -$ 4,552,043$ 265,176$ Transfer to Debt Service 347,700$ 347,700$ 347,700$ 408,660$ -$ 408,660$ 60,960$ Unallocated Funds -$ -$ -$ (2,131,454)$ 2,131,454$ -$ -$ TOTAL EXPENDITURES 101,699,401$ 99,399,512$ 101,335,187$ 102,926,344$ 2,131,454$ 105,057,798$ 3,722,611$

    REVENUE BY CLASSIFICATIONSales Taxes 9,687,152$ 9,297,523$ 10,251,554$ 10,677,154$ -$ 10,677,154$ 425,600$ Basic Aid 23,613,301$ 23,533,612$ 25,789,455$ 25,532,165$ -$ 25,532,165$ (257,290)$ Other SOQ 9,440,546$ 9,263,994$ 10,128,411$ 10,004,996$ -$ 10,004,996$ (123,415)$ Incentive Programs 1,156,474$ 682,565$ 570,000$ 1,011,178$ -$ 1,011,178$ 441,178$ Categorical 382,312$ 416,169$ 444,499$ 447,586$ -$ 447,586$ 3,087$ Lottery Funded Programs 3,579,365$ 4,609,627$ 3,073,772$ 3,307,540$ -$ 3,307,540$ 233,768$ Federal Funds 5,680,415$ 6,489,115$ 5,629,671$ 5,629,671$ -$ 5,629,671$ -$ Other Local Funds 3,344,770$ 3,420,907$ 3,077,363$ 3,942,299$ -$ 3,942,299$ 864,936$ State Recordation 225,000$ 332,194$ 225,000$ 225,000$ -$ 225,000$ -$ Other State Funds 65,083$ -$ 65,083$ 68,376$ -$ 68,376$ 3,293$ Fund Balance 347,700$ -$ -$ -$ -$ -$ -$ Interest -$ 19,207$ -$ -$ -$ -$ -$ School Transfer to Debt -$ -$ -$ -$ -$ -$ -$ General Fund Transfer 44,177,283$ 41,205,805$ 42,080,379$ 42,080,379$ 2,131,454$ 44,211,833$ 2,131,454$ TOTAL DESIGNATED REVENUE 101,699,401$ 99,270,718$ 101,335,187$ 102,926,344$ 2,131,454$ 105,057,798$ 3,722,611$

    TOTAL UNDESIGNATED REVENUE -$ 128,794$ -$ -$ -$ -$ -$

    TOTAL REVENUES 101,699,401$ 99,399,512$ 101,335,187$ 102,926,344$ 2,131,454$ 105,057,798$ 3,722,611$

  • MONTGOMERY COUNTY PUBLIC SCHOOLS

    Division Description The Montgomery County Public Schools (MCPS) serves 9,475 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides two alternative education schools and well-received adult and community education programs. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. MCPS employs 1,167 instructional personnel and 401 non-instructional support personnel. The average operational expenditure per pupil for FY 2012-2013 was $9,928. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division. Budget Discussion

    $100,505,755 is Provided for the School Operating Fund $100,505,755 in total funding is provided for the School Operating Fund, which represents an increase of $3,457,435 from the FY 15 Budget. Of this amount, County General Fund Dollars total $44,211,833, which is an increase of $2,131,454 for FY 16.

    $4,552,043 is Provided for the School Nutrition Fund $4,552,043 in total funding is provided for the School Nutrition Fund, which represents an increase of $265,176 from the FY 15 Budget.

  • MONTGOMERY COUNTY PUBLIC SCHOOLS

    Department Description and Financial Data School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSchool Operating Fund 97,540,975$ 95,453,768$ 97,048,320$ 98,374,301$ 2,131,454$ 100,505,755$ 3,457,435$

    School Nutrition Fund The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school divisions operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSchool Nutrition Fund 4,158,426$ 3,945,744$ 4,286,867$ 4,552,043$ -$ 4,552,043$ 265,176$

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  • MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSchool Capital Construction 5,100,000$ -$ 1,400,000$ 1,460,000$ -$ 1,460,000$ 60,000$ Transfer to Debt Serive 246,417$ 246,417$ 214,927$ 221,920$ -$ 221,920$ 6,993$ TOTAL EXPENDITURES 5,346,417$ 246,417$ 1,614,927$ 1,681,920$ -$ 1,681,920$ 66,993$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Operations & Maintenance -$ -$ -$ -$ -$ -$ -$ Capital Outlay 5,100,000$ -$ 1,400,000$ 1,460,000$ -$ 1,460,000$ 60,000$ Transfer to Debt Service 246,417$ 246,417$ 214,927$ 221,920$ -$ 221,920$ 6,993$ TOTAL EXPENDITURES 5,346,417$ 246,417$ 1,614,927$ 1,681,920$ -$ 1,681,920$ 66,993$

    REVENUE BY CLASSIFICATIONGeneral Fund Transfer 5,100,000$ 5,100,000$ 1,400,000$ 1,460,000$ -$ 1,460,000$ 60,000$ Fund Balance/Other Revenue 246,417$ 246,417$ 214,927$ 221,920$ -$ 221,920$ 6,993$ TOTAL DESIGNATED REVENUE 5,346,417$ 5,346,417$ 1,614,927$ 1,681,920$ -$ 1,681,920$ 66,993$

    TOTAL UNDESIGNATED REVENUE -$ (5,100,000)$ -$ -$ -$ -$ -$

    TOTAL REVENUES 5,346,417$ 246,417$ 1,614,927$ 1,681,920$ -$ 1,681,920$ 66,993$

  • MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION

    Division Description The School Capital Construction Fund is used to fund the capital costs of future school capital project needs. Dollars earmarked for this fund will be used in future years for new school capital construction. Budget Discussion

    $221,920 is Transferred to the Debt Service Fund for School Debt Service $221,920 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. The chart below shows the use of these funds over the past six fiscal years.

    Total New School Construction Account $6,849,808

    Used for Debt Service in FY 10 ($1,873,545) Used for Debt Service in FY 11 ($1,893,883) Used for Debt Service in FY 12 ($1,455,683) Used for Debt Service in FY 13 ($932,223) Used for Debt Service in FY 14 ($246,417) Used for Debt Service in FY 15 ($214,927) Used for Debt Service in FY 16 ($221,920) Interest Earned $272,859 Balance for Future Years $284,069

    $1,460,000 is Provided for School Capital Needs $1,460,000 or 2 cents of the real estate tax rate has been earmarked for future school capital needs. These funds are held in a special capital fund separate from the School Operating Fund. These funds have been set aside for future school capital construction needs.

  • MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION

    Department Description and Financial Data School Capital Construction

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSchool Capital Construction 5,346,417$ 246,417$ 1,614,927$ 1,681,920$ -$ 1,681,920$ 66,993$

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  • GENERAL GOVERNMENT DEBT SERVICES

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Debt Service 5,968,815$ 5,961,234$ 5,888,921$ 5,532,361$ -$ 5,532,361$ (356,560)$ School Debt Service 18,277,172$ 18,265,763$ 18,334,938$ 18,388,677$ -$ 18,388,677$ 53,739$ Reserve Funds -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 24,245,987$ 24,226,997$ 24,223,859$ 23,921,038$ -$ 23,921,038$ (302,821)$

    EXPENDITURES BY CLASSIFICATIONPrincipal 13,324,930$ 13,324,892$ 13,797,862$ 14,366,403$ -$ 14,366,403$ 568,541$ Interest 10,886,057$ 10,886,095$ 10,390,997$ 9,519,635$ -$ 9,519,635$ (871,362)$ Administrative Costs 35,000$ 16,010$ 35,000$ 35,000$ -$ 35,000$ -$ Reserve Funds -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 24,245,987$ 24,226,997$ 24,223,859$ 23,921,038$ -$ 23,921,038$ (302,821)$

    REVENUE BY CLASSIFICATIONGeneral Fund Transfer 21,909,003$ 22,141,729$ 21,815,767$ 21,527,532$ -$ 21,527,532$ (288,235)$ School Capital Fund Transfer 246,417$ 246,417$ 214,927$ 221,920$ -$ 221,920$ 6,993$ School Energy Bond Savings -$ -$ 347,700$ 408,660$ -$ 408,660$ 60,960$ Courthouse Maintenance 79,982$ 65,720$ 79,982$ 79,982$ -$ 79,982$ -$ School Operating Transfer 347,700$ 347,700$ -$ -$ -$ -$ -$ Lease Revenue -$ -$ 93,236$ 186,471$ -$ 186,471$ 93,235$ Debt Service Fund Balance 175,000$ -$ 175,000$ -$ -$ -$ (175,000)$ QSCB Interest Subsidy 1,347,447$ 1,250,431$ 1,347,447$ 1,347,447$ -$ 1,347,447$ -$ Interest/Freed Up Debt Service Reserve 140,438$ -$ 149,800$ 149,026$ -$ 149,026$ (774)$ TOTAL DESIGNATED REVENUE 24,245,987$ 24,051,997$ 24,223,859$ 23,921,038$ -$ 23,921,038$ (302,821)$

    TOTAL UNDESIGNATED REVENUE -$ 175,000$ -$ -$ -$ -$ -$

    TOTAL REVENUES 24,245,987$ 24,226,997$ 24,223,859$ 23,921,038$ -$ 23,921,038$ (302,821)$

  • GENERAL GOVERNMENT DEBT SERVICES

    Division Description Included in the Debt Service Budget are principal, interest and administrative fees on long-term outstanding debt. Examples of such debt service accounts are those that are required for the issuance of the general obligation bonds to fund county and public schools, new constructions, building improvements and renovations and to fund other county capital improvements. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    ($302,821) is Reduced from Existing Debt Costs This adjustment is made to reflect the cost of principal, interest and administrative fees associated with long-term debt. County and School principal costs will increase by a total of $568,541; however, interest costs will decrease by ($871,362) for a net decrease in FY 16 of ($302,821).

    Changes in funding for Debt Service include:

    o The General Fund transfer is reduced $195,000 for FY 16. The County refunded several 2010 issued bonds. This refunding generated a yearly savings of $195,000.

    o The General Fund transfer is also reduced $93,235 for FY 16, while an additional $93,235 in Lease Revenue funding is added. The County is receiving $186,471 in lease revenue from the jurisdictions supporting The New River Valley Emergency Communications Regional Authority. The Authority is being established to improve communications systems used by law enforcement and emergency personnel in the region. Based on the projected construction schedule, the Authority will move into Montgomery Countys new public safety facility in July 2015. The Authority will pay rent to the County to offset the debt service attributable to the Authoritys proportion of space in the building. $93,236 was added during the FY 15 budget.

    o The Countys use of debt service fund balance decreased $175,000 as planned. In FY 2010, the County included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 was transferred each year for six years. The FY 15 transfer liquidated the remaining funds to shave the debt service peak.

    o School energy bonds revenue increased $60,960. Based on the bond structure, the

    schools energy savings increased as their debt service increased due to the construction of more energy efficient buildings. These savings are used to support the debt service budget for FY 16.

  • GENERAL GOVERNMENT DEBT SERVICES

    o The use of funds generated by the four cents of the tax rate previously set aside increased $6,993, as planned. $221,920 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. The chart below shows the use of these funds over the past six fiscal years.

    Total New School Construction Account $6,849,808

    Used for Debt Service in FY 10 ($1,873,545) Used for Debt Service in FY 11 ($1,893,883) Used for Debt Service in FY 12 ($1,455,683) Used for Debt Service in FY 13 ($932,223) Used for Debt Service in FY 14 ($246,417) Used for Debt Service in FY 15 ($214,927) Used for Debt Service in FY 16 ($221,920) Interest Earned $272,859 Balance for Future Years $284,069

    o The planned use of debt service reserve funds decreased $774 in accordance with

    the debt service reserve requirements set forth in the bond indenture. Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    No Addenda Added

  • GENERAL GOVERNMENT DEBT SERVICES

    Department Description and Financial Data County Debt Service The County Debt Service budget includes principal, interest and administrative fees for all County long-term outstanding debt.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Debt Service 5,968,815$ 5,961,234$ 5,888,921$ 5,532,361$ -$ 5,532,361$ (356,560)$

    School Debt Service The School Debt Service budget includes principal, interest and administrative fees for all School long-term outstanding debt.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTSchool Debt Service 18,277,172$ 18,265,763$ 18,334,938$ 18,388,677$ -$ 18,388,677$ 53,739$

    Reserve Funds The Reserve Funds budget includes funds transferred from the Board designated Debt Service Reserve Fund and the Rainy Day Fund. These funds will be used to cover a portion of the debt service payments through 2015, allowing the County to shave the peak of the debt service costs and alleviating the impact of debt service costs on the real estate tax rate.

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTReserve Funds -$ -$ -$ -$ -$ -$ -$

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  • MONTGOMERY COUNTY CAPITAL

    Budget Summary

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Capital 4,331,337$ 881,063$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$ TOTAL EXPENDITURES 4,331,337$ 881,063$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$

    EXPENDITURES BY CLASSIFICATIONPersonal Services -$ -$ -$ -$ -$ -$ -$ Operations & Maintenance -$ -$ -$ -$ -$ -$ -$ Capital Outlay 4,331,337$ 881,063$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$ TOTAL EXPENDITURES 4,331,337$ 881,063$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$

    REVENUE BY CLASSIFICATIONTransfer from General Fund 4,331,337$ 4,331,337$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$ Transfer from Law Library -$ -$ -$ -$ -$ -$ -$ Fund Balance/Other Revenue -$ -$ -$ -$ -$ -$ -$ Transfer to Debt Service -$ -$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 4,331,337$ 4,331,337$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$

    TOTAL UNDESIGNATED REVENUE -$ (3,450,274)$ -$ -$ -$ -$ -$

    TOTAL REVENUES 4,331,337$ 881,063$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$

  • MONTGOMERY COUNTY CAPITAL

    Division Description The County Capital Fund is used to fund the capital costs of future County capital project needs. Dollars earmarked for this fund will be used in future years for County capital needs. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

    $730,000 is Included for Fire and Rescue Capital The base budget includes $730,000 or one penny of the real estate tax rate for Fire and Rescue capital needs.

    Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

    $35,000 is Added for County Capital Needs Additional funding is added to cover the costs of unknown County capital infrastructure or maintenance needs that might arise during FY 16.

  • MONTGOMERY COUNTY CAPITAL

    Department Description and Financial Data County Capital

    ChangeFY 14 FY 14 FY 15 FY 16 FY 16 FY 16 App. 15/

    Revised Actual Approved Base + Addenda = Approved App. 16EXPENDITURES BY DEPARTMENTCounty Capital 4,331,337$ 881,063$ 700,000$ 730,000$ 35,000$ 765,000$ 65,000$

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