Report Writing Introduction slides v0.pdf

  • Published on
    25-Oct-2015

  • View
    12

  • Download
    1

Embed Size (px)

DESCRIPTION

Report Writing Skills

Transcript

  • Robert Gordon University

    Reports

    Engineering or Business style

  • RGU Robert Gordon University

    RGU

    A Typical Format...

    Summary - brief, highlights only

    Discussion - the argument developed Conclusions - reiterates main points, again in brief Recommendations (if appropriate) References, (Bibliography) Appendices

  • RGU Robert Gordon University

    RGU

    General

    Always written in third person. i.e. It was decided that, it is a requirement that... not I decided... We shall require... Generally in passive tense e.g. maintenance shall be carried out is passive The crew shall maintain... is active Brevity. - KISS (Keep It Simple, Stupid)

  • RGU Robert Gordon University

    RGU

    The Six Ws

    I keep six honest serving men, They taught me all I knew; Their names are what and why and when and how and where and who (Rudyard Kipling)

    Who

    Why

    What

    Whichway

    Wherewithal

    When

  • RGU Robert Gordon University

    RGU

    Some Feedback Thoughts

    Stating facts isnt sufficient Justify your statements

    Avoid the panacea approach

    Also try to avoid blame culture thinking

    Keep it simple References vs Bibliography Dont reference us your teachers

  • RGU Robert Gordon University

    RGU

    Thoughts, continued...

    A Submission Sheet IS required!

    Recommended RGU font style is Verdana, font size 11, or thereby. Keep sentences simple Break up work into paragraphs Use heading separators (intro, discussion, conclusion) Spellcheck! Use simple page formats check header & footer clashes A remedial English class is available.

  • RGU Robert Gordon University

    RGU

    Example of Method (JB)

    Everyone has their own style, to suit their way of thinking & working. This is one suggestion - Dont write it as it reads = too difficult. - Mull & note down thoughts, often quite randomly at

    first. - May not be grammatical. These are working notes. - Then re-arrange, add logic links. - At least half of first version will get weeded out. - Summary & conclusions are often good start point.

  • RGU Robert Gordon University

    RGU

    Timing

    Get it in on time ! Plan ahead allow for contingencies

    Computer crashes Printer jams Network goes down

    We have heard them all (guess why we used them too!)

    You are GRADUATE Engineers.

  • RGU Robert Gordon University

    RGU

    Engineering the Art of compromise

    Well known maxims The best is enemy of the good. The barely adequate now is better than

    perfection too late. (The Pareto principle : ~95% is good enough)

  • RGU Robert Gordon University

    RGU

    Get it in on time !

    Good luck

    ReportsA Typical Format...GeneralThe Six WsSome Feedback ThoughtsThoughts, continued...Example of Method (JB)TimingEngineering the Art of compromiseSlide Number 10