What's in Store: Defining the Opportunity for Shared Storage

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Presentation from panel with Ross Housewright (Ithaka S+R) on opportunity for collaborative print storage in the CIC (Committee for Institutional Cooperation).

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<ul><li> 1. Whats in Store? Defining the OpportunityCenter for Library Initiatives for Collective Storage 23 May 2011 Constance Malpas Program Officer, OCLC Research </li> <li> 2. Roadmap Shared print and the (re)organization of the library Presidential perspectives on the future of HE CIC: scoping the opportunity for cooperative print Sourcing and scaling: poly-cooperative organizations </li> <li> 3. Shared print: books and boundaries Cooperative print storage represents a strategic externalization of library operations Enables a redefinition of the library service bundle Characterizing the value of cooperative print storage exclusively in terms of library space savings or institutional cost avoidance misses the point Shared infrastructure can transform the academic library, enabling a redirection of resource in support of a more distinctive service portfolio that maximizes institutional reputation and impact </li> <li> 4. Library service bundle (Lavoie, Dempsey) An academic library is a bundle of information-related resources and services that a university has chosen to provide internally, rather than transact for them with external parties Transaction costs help explain why academic libraries look the way they do today As the pattern of transaction costs change, so too will the boundaries of the library Brian Lavoie &amp; Lorcan Dempsey Rethinking the Boundaries of the Academic Library OCLC Next Space 17 (January 2011): 16-17.[Shared print = a shift in the operational boundaries of the library] </li> <li> 5. As transaction costs fall, so do boundaries Core library operations are moving outside institutional boundaries cooperative cataloging ILL, resource sharing approval plans licensed content digital preservation . . . print management creating room for more distinctive library services </li> <li> 6. Externalization is a strategic choice In the opinion of university presidents, outsourcing campus services ranks highest among preferred strategies for cost reductionSource: Presidential Perspectives: the 2011 Inside Higher Ed Survey of College &amp; University Presidents </li> <li> 7. Reorganizing the library system Many academic libraries continue to maintain redundant and inefficient library operations, automating old workflows and resisting new combinations and outsourcing strategies to carry out the basic work. They are missing opportunities to take advantage of scale and network effects through aggregation and to move core functions and services to the cloud. James G. Neal Prospects for Systemic Change across Academic Libraries EDUCAUSE Review, vol. 46, no. 2 (March/April 2011) </li> <li> 8. Reconfiguring academic collections Shared print is not about getting rid of books or devaluing scholarly interactions with legacy print Enabling a renewal and revitalization of the librarys core service mission to the University Redistributing the costs and benefits of stewardship across research library sector Ensuring the long-term survivability of low-use, long-tail content for future generations of scholars </li> <li> 9. Fractures emerging in HE system Among 956 university presidents surveyed, budget shortfalls topped the list of current concerns But the relative priority of funded activities differs by segment and sector, e.g. Presidents of private research institutions are more concerned about the decline of support for the humanities (66%) than presidents of public research institutions (56%) Institutional support for traditional local library infrastructure may become harder to justify at some public universities This could have important consequences for CIC and shared print efforts in generalSource: Presidential Perspectives: the 2011 Inside Higher Ed Survey of College &amp; University Presidents </li> <li> 10. Libraries as humanities laboratory Sure, but Infrastructure not supported by federal R&amp;D dollars An institutional cost-center that must be managed Declining production of humanities PhDs means audience for traditional collection-centric service portfolio is smaller, less evenly distributed Institutional reputation increasingly driven by scholarly productivity measures, success in sponsored research </li> <li> 11. In desperate times, desperate measures UC libraries aim to achieve $15M in cost reductions in 2011-2012 In this climate, shared print must deliver real impactSource: University of California Systemwide Library and Scholarly Information Advisory Committee Library PlanningTask Force Interim Report, May, 2011 . </li> <li> 12. Zones of economic integration CIC is the HE/research engine of this economic mega-regionhttp://www.creativeclass.com/whos_your_city/maps/#Mega-Regions_of_North_America </li> <li> 13. A Master Plan for a mega-region *Midwestern universities + work together on both regional and national agendas, merging library and research resources, and sharing curricula and instructional resources with faculty and students. Aggregating these spires of excellence by linking these institutions gives the Midwest region many of the worlds leading programs in a broad range of key knowledge areas. (p. 37) </li> <li> 14. A snapshot of CIC library resources ~2M holdings unique to CIC ~5% of institutional collection on average ~70% of CIC holdings are relatively abundant in library system Combined resources of 3 largest CIC libraries sufficient to duplicate 2/3rds of individual member print collns N = 17M titles; 47M CIC holdingsOCLC Research. Based on WorldCat snapshot. Data current as of April 2011. </li> <li> 15. CIC investment in library storage ~84M vols in CIC libraries @ 4.25 / yr = $375M / yr? ~5M CIC vols in HathiTrust [~$310 M / yr ?] @.15 = $750K / yr ~11M vols in CIC library storage facilities @.86 = $9.5M / yr Aggregate CIC library storage = nearly $320M per year* Some part of this represents redundant expenditure*not accounted for in annual library operating budgets </li> <li> 16. Shared storage: whats it worth? Courant &amp; Nielson (2010): high-density off-site 1/3 the cost of on-campus collections Assumes off-site collection remains low-use Erosion of aggregate print holdings may increase demand on shared print (storage) collection Increased reliance on digital surrogates may held moderate demand for print CIC can maximize value of shared print storage by leveraging investments in HathiTrust </li> <li> 17. Defining terms: you say oyster You say: ~84M volumes in CIC libraries [~10M in storage?] We see: 17M discrete titles held by CIC libraries You say: ~5M CIC volumes (6%) digitized in HathiTrust We see: 4M CIC titles (24%) digitized in HathiTrust since many titles in the CIC aggregate collection are held by multiple member libraries, those 4M titles represent between 4M and 50M print volumes in CIC institutions: I say </li> <li> 18. Economy of scaleThats a lot of oysters [photo by Paul Miller] </li> <li> 19. Economies of scale in the CICWhat is the impact of 6M digitized books?For open scholarship, research reputation, collaborative economies of scale?Source: 2007-2010 CIC Strategic Priorities Impact Report Card </li> <li> 20. 33% or more of individual CIC library collections are duplicated in HathiTrust 60% 50% % of Titles Duplicated in HathiTrust 40% 30% 20% 10% In context of shared print planning, this overlap represents significant opportunity 0% 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Titles in LibraryOCLC Research. Analysis based on HathiTrust and WorldCat snapshots. Data current as of May 2011. </li> <li> 21. Sizing up the opportunity for CIC shared print Online Availability of HathiTrust Titles held in print by CIC libraries Full-view Search-onlyCollective asset defined asaggregate digitized resource N = 4,090,405 titles 3,348,495 titles 82% Shared print storage provides 741,910 titles cost-effective alternative to 18% local management of these resourcesOCLC Research. Analysis based on HathiTrust and WorldCat snapshots. Data current as of May 2011. </li> <li> 22. Reductio ad absurdum: common good is that which every member holds Online Availability of HathiTrust Titles held in print by all 13 members of CIC Full-view Search-only N = 66,402 titles 63,291 titles 95% 3,111 titles Represents at least 863K items in CIC libraries, 5% as much as $3.6M in total library print storage costs and 54K linear feet of shelving across CICOCLC Research. Analysis based on HathiTrust and WorldCat snapshots. Data current as of May 2011. </li> <li> 23. Why all this emphasis on HathiTrust in context of print storage? Affordances of online access -- even search-only access - can help moderate demand for print, facilitating transfer to off-site storage Scale of HathiTrust as a digital preservation resource fundamentally alters the balance between libraries and e- content providers Scope of HathiTrust collection, expansive coverage of monographic literature in the humanities, is a critical component of emerging cyber-infrastructure </li> <li> 24. Shared print storage options in the CIC Leverage existing storage inventory in 10+ CIC facilities as shared preservation collection Opportunity: low barrier to implementation; Challenge: inventory not optimized for shared service provision; preservation/access value highly variable Look to other regional partners (UC RLF, ReCAP, etc.) for cooperative print provision Opportunity: maximize network effects RLF alone provides coverage of 80% of CIC digitized titles Challenge: networks of trust not yet in place Hybrid solution maximize reliance on existing infrastructure while deliberately constructing new cooperative print resource Opportunity: maximizes participation Challenge: difficult to achieve economies of scale </li>...</ul>