Học viện Kỹ năng Masterskills - 21 Nguyên Tắc Để Hoàn Thành Công Việc Hiệu Quả

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Website: http://www.masterskills.org/ Truc Phuong 1 21 Nguyn Tc Hon Thnh Cng Vic Hiu Qu Nguyn tc s 1: Xc nh mc tiu Chng ta phi lm r vi chnh bn thn mnh v nhng mc tiu quan trng cn t c. Khi bit r iu mnh mong mun v nm c phng php t mc tiu, chng ta s thng c tm l ngn ngi v tr hon nhng cng vic cn lm. Ngay t by gi chng ta hy vit ra giy nhng mc tiu cn t c bng cch p dng 7 bc n gin sau: 1/ Quyt nh chnh xc nhng mc tiu. 2/ Vit ra giy nhng mc tiu v k hoch. 3/ n nh thi hn cht hon thnh cc mc tiu. 4/ Lit k tt c nhng vic cn lm t c nhng mc tiu ra. 5/ Chuyn nhng vic cn lm thnh cc k hoch hnh ng c th. 6/ Tht s hnh ng, thc hin nhng vic trong k hoch hnh ng. 7/ T cam kt mi ngy hon thnh mt phn nhim v v tin gn hn n mc tiu. Website: http://www.masterskills.org/ Truc Phuong 2 Nguyn tc s 2: Lp k hoch lm vic R rng, hnh ng tt hn s tr hon, th nhng hnh ng khng c k hoch s dn n tht bi. Do chng ta phi lp k hoch lm vic: tng qut, hng thng, hng tun v hng ngy. Chng ta phi phn tch mt cng vic ln thnh nhiu phn chi tit, sp xp th t u tin, v xc nh thi hn c th. Thi im tt nht ln k hoch lm vic hng ngy l vo bui ti. Khi y, tim thc ca chng ta s phc tho cc phng hng thc hin tng phn vic trong bng danh sch . Chng ta cn ghi nh nguyn tc 10/90, tc l dnh 10% thi gian ln k hoch v t chc cng vic trc khi bt tay vo thc hin gip chng ta s dng 90% thi gian cn li hiu qu hn. Nguyn tc s 3: Vn dng quy tc Pareto 80/20 Chng ta hy vn dng quy tc 80/20 bt c vic g cng u c cu thnh t 20% thiu s nhng quan trng v 80% a s nhng t quan trng hn. Bng cch phn tch xc nh nhng nhim v hng u trng yu chim 10-20% nhng c th ng gp n 80-90% thnh qu. Chng ta phi tp trung ti a thi gian, cng sc vo nhng nhim v trng yu ny. D chng c kh khn n u, chng ta cng phi sn sng ng u vi chng ging nh chng ta sn sng tinh thn nut trn con ch vo mi bui sng vy. Nguyn tc s 4: Tin on hu qu xc nh vic quan trng Suy ngh v hu qu gip chng ta d on, xc nh c mc quan trng ca mt hnh ng hay mt nhim v. Mt tm nhn chin lc di hn s nng cao hiu qu ca nhng quyt nh ngn hn. Din gi Denis Waitley ni rng K tht bi hnh ng lm du i sc p cng vic hin ti. Cn ngi thnh cng hnh ng cho mc tiu di hn. Nguyn tc s 5: S dng phng php ABCDE hoch nh cng vic Phng php ABCDE l k thut la chn mc tiu theo trnh t u tin: A l nhng cng vic quan trng phi thc hin nu khng mun gnh chu nhng hu qu ng tic. y l nhng con ch m bn phi n tng ngy. Nu c nhiu cng vic loi A, chng ta t tn chng l A-1, A-2, A-3 phn loi tm quan trng ca chng. Website: http://www.masterskills.org/ Truc Phuong 3 B l nhng vic nn lm, tuy nhin nhng cng vic ny ch mang li li ch tng i. ng bao gi bt tay vo mt vic B khi vn cn mt vic A no . C l nhng vic v thng v pht, lm hay khng lm cng khng mang li hiu qu, khc bit g ln. D l nhng vic m chng ta c th giao ph. Nhng phi giao ph cho ng ngi. E l nhng cng vic c th gt b. Chng ta khng bao gi bn tm, tn thi gian cho nhng vic E ny. Nguyn tc s 6: Tp trung vo cc lnh vc trng yu Tt c mi ngh nghip, cng vic u c nhng lnh vc trng yu. V d, cng vic trng yu ca mt vin chc qun l l lp k hoch, sp xp t chc ngun nhn lc, phn cng nhim v, gim st hot ng, nh gi kt qu v lp bo co. Cng vic ca mt nhn vin bn hng gm c: xc nh khch hng tim nng, tip cn khch hng, xy dng mi quan h v s tin tng, tm hiu nhu cu ca khch hng, gii thiu thuyt phc sn phm hay dch v, gii p thc mc, phc v khch hng T nh gi bn thn trong tng lnh vc trng yu v ch c bit n lnh vc m chng ta cn yu km v n lc khc phc nhng im yu . Lm tt cc lnh vc trng yu, chng ta s to ra kt qu vt tri. Nguyn tc s 7: Tp trung to hiu qu Lut tp trung hiu qu: Chng ta khng bao gi c thi gian lm mi vic, nhng chng ta lun thi gian lm vic quan trng nht. Tr li 3 cu hi sau: Hot ng no ca ti c gi tr nht?, Cng vic no ch ti v mt mnh ti thc hin v hon thnh xut sc thc s to ra mt s khc bit?, Cng vic no tt nht cho thi gian ca ti?, chng ta s xc lp c trnh t u tin cho nhng cng vic c gi tr nht m chng ta cn tp trung vo hon thnh. Nguyn tc s 8: Chun b y trc khi bt u vt qua trng thi chn ch, ngn ngi t hiu qu cao, chng ta cn phi chun b mi th sn sng cho cng vic trc khi bt u. Khi chun b sn sng, chng ta nh sng ln nng, hay cung gng tn, ch cn mt lc y nh, chng ta s lp tc khi ng nhim v quan trng ca mnh. Hy dn dp bn lm vic, khng gian phng lm vic, chun b y mi vt liu cho cng vic ca mnh, ngi vo bn v bt u cho n khi cng vic hon tt. Nguyn tc s 9: Lun sn sng bng cch hc hi v hon thin k nng Website: http://www.masterskills.org/ Truc Phuong 4 Nguyn nhn khin chng ta tr hon nhng cng vic trng yu chnh l cm gic khng tng xng, thiu t tin, hay khng nng lc c th hon thnh cng vic mt cch xut sc. V th chng ta phi khng ngng hc hi nng cao kin thc, s hiu bit v khng ngng rn luyn k nng. Khi hc nhiu, hiu nhiu, k nng c nng cao, chng ta s cm thy t tin hn, lm vic say m hn v t c nhiu thnh qu hn. Nguyn tc s 10: Pht trin v tn dng nhng ti nng c bit ca mnh Hy xc nh u l lnh vc c bit, ti nng vt tri ca bn thn. Pht trin v s dng nhng kin thc v k nng c bit ny vo cng vic, chng ta s to ra nhng kt qu c bit. Hy lun t hi bn thn mnh: Ti tht s gii lnh vc no?, iu g gip ti thnh cng trong qu kh?, Ti thch lm iu g nht?, Nu ti chn, ti s chn cng vic g?. Chng ta hy tp trung nng lc c bit ca mnh vo nhng vic m chng ta c th lm tt nht. Nguyn tc s 11: Xc nh nhng tr ngi chnh yu S lun c nhng kh khn, tr ngi trn ng i n mc tiu. Hy t hi v tr li nhng cu hi: iu g ang km hm s thnh cng ca mnh?, iu g lm gim tc pht trin?, iu g lm chng ta cn chn ch, ngi ngn?, Ti sao chng ta vn cha t mc tiu ra? tm ra nhng yu t tr ngi. Thng thng, 80% cc yu t tr ngi l ni ti, v 20% l ngoi ti, khch quan. Tho g, ci thin cc yu t cn tr ny s gip chng ta v ch, t mc tiu trong thi gian sm hn. Nguyn tc s 12: Thc hin cng vic theo tng bc thc hin nhng cng vic ln, nhng mc tiu cao, chng ta hy chia nhng cng vic ln ny thnh nhiu bc nh, v ln k hoch thc hin tng bc. Ln lt hon thnh tng bc nh ny, chng ta s t c cng vic n, hon thnh mc tiu cao. Nguyn tc s 13: To p lc cho chnh mnh Phn ng mi ngi thiu kh nng sng v lm vic c lp. H lun trng ch s ng vin, h tr v dn dt t ngi khc hon thnh mc tiu ca mnh. Chng ta phi thot khi tnh cnh ny. Chng ta phi chu trch nhim v cuc sng ca chnh mnh. Chng ta phi tr thnh nhng nh lnh o bn thn t mnh c th lm Website: http://www.masterskills.org/ Truc Phuong 5 vic vi hiu sut cao, c th t hon thnh nhim v m khng cn s gim st, qun l, c thc ca bt k ai. Hy to p lc ln chnh mnh, v chng ta s thy hi lng hn v bn thn. Nguyn tc s 14: Ti a ha ngun nng lng c nhn Nng lng th cht, tr tu v tinh thn quyt nh hiu sut lm vic ca tng c nhn. V th chng ta phi khng ngng bo v v nui dng cc ngun nng lng . Mt quy lut thng thng ca sinh hc l nng sut lm vic ca chng ta s gim nhanh chng sau 8-9 gi lm vic. Chng ta cn phi tm dng cng vic ng lc ngh ngi, n ung, tp th dc, vui chi th mi c th ti to ngun nng lng tip tc lm vic lu di, v hon thnh nhng mc tiu ca cuc i. Nguyn tc s 15: To ng lc thc y hnh ng thc hin cng vic hiu qu, chng ta phi lm ch suy ngh ca bn thn v tr thnh ngi lnh o, ngi ng vin cho chnh bn thn mnh. Cch thc chng ta t nh - ni chuyn vi bn thn quyt nh cm xc tch cc hay tiu cc ca chng ta. l ngi thnh cng trong cng vic v hnh phc trong cuc sng c nhn, chng ta nn l ngi lc quan vi ba phm cht quan trng: lun tm im tt, kha cnh tch cc trong mi tnh hung; rt ra nhng bi hc kinh nghim qu bu t kh khn, tht bi; lun tm kim gii php cho mi vn . Nguyn tc s 16: Hy tr hon mt cch sng to, hiu qu Tr hon ng s lm tng hiu sut c nhn. R rng chng ta khng th t mnh lm tt c mi th, do vic tr hon cc hot ng c gi tr thp l vic chng ta nn lm. Chng ta phi bit thit lp cc u tin: ci g cn lm trc v tp trung nhiu hn, ci g s lm sau v lm t hn. Nguyn tc s 17: Thc hin nhng cng vic kh khn nht trc tin y l nguyn l kh khn nht, bi v chng ta phi t n sng nhng con ch kinh khng. 7 bc sau s gip ta thc hin nguyn tc s 17 ny: 1/ Vo cui ngy, lp danh sch tt c mi th phi lm vo ngy hm sau. 2/ Phn chia cng vic theo s phi hp ca phng php ABCDE v quy lut 80/20. 3/ Hy chn cng vic A1 con ch ln nht, xu nht tin hnh x l. 4/ Xem li danh sch cng vic bng cch s dng phng php ABCDE kt hp vi quy lut 80/20. 5/ Chun b tt c mi th cn thit bt u v hon thnh nhim v. 6/ Chun b khu vc lm vic cho cng vic A1. Website: http://www.masterskills.org/ Truc Phuong 6 7/ Tp thi quen thc dy, sn sng v bt u cng vic m khng b gin on bi yu t no khc. Hy lm nhng vic trn trong 21 ngy lin tc to thnh thi quen. Nguyn tc s 18: Chia nh cng vic Lm th no n ht mt con voi? Cu tr li l chng ta phi n tng ming mt. Cng vic cng vy. Chng ta phi bit cch chia nh mt cng vic ln ra tng cng vic nh. V mt tm l, chng ta d dng thc hin tng cng vic nh hn l thc hin ton b cng vic ln. Sau khi lm xong mt vic, chng ta c tm l tha mn v mun thc hin tip cng vic khc. C thc hin tng cng vic nh, chng ta s ln lt hon thnh ton b cng vic ln. Nguyn tc s 19: Phn b thi gian cho nhng nhim v ln cng vic tin trin mt cch hiu qu, chng ta cn phn b nhng khong thi gian ln. Vic cn lm l chng ta phi hoch nh k hoch trong ngy v dnh ra nhng khong thi gian cho nhim v ln ca mnh. Trong nhng khong thi gian , chng ta phi tp trung ton b tr lc va lm vic khng ngng ngh c th hon thnh cng vic mt cch hiu qu v ng tin . Nguyn tc s 20: thc khn trng thc khn trng l ngun c lc v mong mun ni ti gip chng ta mun bt tay vo cng vic ngay lp tc, v hon thnh nhim v trong thi hn sm nht. thc khn trng to cho chng ta kh nng nh hng hnh ng: lp k hoch cng vic theo mc u tin, tp trung vo hnh ng, v b cun vo dng chy ca cng vic, ca hiu qu v nng sut lm vic. Nguyn tc s 21: Chuyn tm vi tng cng vic Chu trnh bt u cng vic ri dng li, li bt u v dng ln na c th lm lng ph thi gian ca chng ta trong vic to dng li ng lc, ly li qun tnh cho n khi t c tin cn thit. Cc nghin cu cho thy vic dng cng vic ri bt u li c th tiu tn thi gian ln n 5 ln so vi vic chng ta hon ton chuyn tm vo cng vic t lc bt u cho n khi thnh cng. Khi hnh thnh tinh thn k lut bn thn chuyn tm lm vic khng ngng ngh trn mt nhim v duy nht, chng ta c nhiu c hi t c mc lm vic hiu qu sm nht, v khi chng ta c th hon thnh nhng cng vic kh khn vi cht lng cao v trong thi gian ngn nht. Website: http://www.masterskills.org/ Truc Phuong 7 Hc vin k nng Masterskills: Tr s: Tng 9, Ta nh Vietcomreal, S 68, ng Nguyn Hu, P.Bn Ngh, Qun 1, Tp.HCM, VietNam Phone: 08- 22 - 194 - 047 Hot line: 0907 - 000 - 277 Thi gian lm vic: 8h30 ~ 17h30 (hng ngy, t Th hai n Th su) Email: info@masterskills.org Website: www.masterskills.org (Su tm) info@masterskills.orgwww.masterskills.org

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