Presentation skills

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    23-Jan-2015

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SOFT SKILLS WORLD takes pleasure in introducing itself as an experienced and competent conglomeration with more than 300 Training & Development professionals. This team represents key functional domains across industries. We sincerely look forward to joining hands with your esteemed organization in our endeavour to create a mutually satisfying win-win proposition per se Organization Development interventions. May we request you to visit us at http://www.softskillsworld.com/to have a glimpse of the bouquet of our offers .We have partnered with the best & promise you an excellent organizational capability building. We firmly believe Hard Skills alone are not sufficient enough to enhance business success. Aligned with high performance organizational culture and given the right direction, Soft Skills is the best recipe for business success.

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  • 1. BRINGING OUT THE PRESENTER IN YOU...PRESENTATION SKILLSBY: SOFT SKILL SWORLD

2. THEPsPlanFPrepareAMOF PRESENTATION PracticeOUSPresentPs 3. How To SucceedT With Your PresentationsHEPresentingSTThe IcebergR PrinciplePracticingATEPreparingGYPlanning 4. Presentation Planning Structure Delivery Group presenting Your turn Feedback 5. PLANNING 6. Stages of Presentation Planning (Principle of ASTOR - C) Audience Subject Time Objective Resources Context 7. PREPARING 8. Preparing Tips on preparing contents / material DosProcessed InformationAlternativesRecommendationsGraphs & ModelsFlow ChartKey points/wordsDemo 9. Preparing Contents Prepare but DONT put on the slide / transparencyRaw Data (Even if formatted)Examples/ AnecdotesRunning TextComplex Drawings No busy / crowded transparency / slide 10. Preparing Tips on preparing material HandoutsRaw DataAdditional DataReadings 11. T AIMHE INTRODUCTIONS BODYT ExamplesDemonstrationsRDiscussion IllustrationsUC ReasonTUQuestionsRCONCLUSIONE 12. PRE Make ThemPAR BigIN .GMABoldTE .RIALBeautifulUse multiple sensoryperception 13. Keep It Simple (Text) Too many colors Too Many Fonts and Styles The 6 x 7 rule No more than 6 lines per slide No more than 7 words per line 14. Falling Leaves Observed Christchurch Dunedin WellingtonJanuary11,532,234 14,123,654 3,034,564February1,078,456 12,345,56716,128,234March17,234,778 6,567,123 16,034,786April16,098,897 10,870,954 7,940,096MayJuneToo detailed !8,036,897 10,345,394 16,184,345678,09514,856,456 4,123,656July8,890,345 15,347,93418,885,786August8,674,234 18,107,11017,230,095September 4,032,045 18,923,239 9,950,498October 2,608,096 9,945,8905,596,096November5,864,034478,023 6,678,125December 12,234,123 9,532,1113,045,654 15. Falling Leaves in MillionsIn 106 Christchurch Dunedin WellingtonJanuary 11 14 3February 1 1216March 17616April 16 10 7May8 1014June Much Simpler160 4July 8 1518August 8 1817September4 18 9October29 5November 50 6December129 3 16. Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary 17. Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better 18. Make It Clear (Complement) Use contrasting colors Light on dark vs dark on light Use complementary colorsThese colours do not complement 19. Make It Clear (Size) Size implies importance 20. Make It Clear (Size)Size implies importance 21. Preparing Sequence / Flow Logical strands/blocks Connectivity between points/blocks Simple to complex Build up / Evolve & not explode 22. Preparing - Topic Outline BlockingIntroductionIssue 1Development { Issue 2ChronologyIssue 3 Conclusion 23. tts rc uu r eNINE STEPS TO BUILDING A LOGICAL STRUCTURE& A SUCCESFUL PRESENTATION 24. 1. Audience analysis Who? What? When? Where?DETAILED HOMEWORK IS ESSENTIAL TO ENSUREYOU SPEAK TO THE AUDIENCE CORRECTLYstructure 25. RELEVANT 2. Set the objectivesENGAGING MOTIVATING PERSUASIVE Pitching forbusinessConvincing a bouncerAfter dinnerto let you in the club! speech RELEVANT ENGAGINGMOTIVATINGSelling aMaking a casePERSUASIVEproduct for a salary rise Running a Selling creativeBest man work to a clientmeeting speech 26. 3. Collect persuasive information Collect information to prove your pointsDont be scared to leavestuff out less is moreAlways refer back to theobjectivestructure 27. 4. Creating a compellingpresentationAttentionOne minute pitch WIIFT? grabbingAgenda Body Summaryconclusionopeningstructure 28. 5. Visual aids A picture is worth 1000 wordsstructure IMPACT 29. 6. The rule of threestructure 30. 7. Rehearse, rehearse, rehearseIf you fail to prepare, youprepare to fail! Practice out loud Rehearse against the clock Learn your script Video yourselfstructure 31. 8. Deliverystructure 32. 9. Review 10/10structure 33. Delivery 34. Bad Presentation 35. 2-way communicationHello!How do! delivery 36. Rules For Presenting Fitness for purpose To achieve its objective A : Accuracy B : Brevity C : Clarity 37. Rules For Presenting K : Keep I : It S : Short and S : Simple 38. Rules For Presenting Present in three stages : T 1: Tell them what you are going to tell them T 2: Tell them what you want to tell them T 3: Tell them what you have told them 39. Functions of Three BlocksIn tro d u ctio nTe ll th em w h a t yo ureg o in g to te ll th emD e ve lo p m e n tTe ll the m C o n c lu s io nTe ll th em w h a t yo u ve ju st to ld th e m 40. Make eye contact- Maintain attention - Convey conviction - Relate personallydelivery 41. Control your speech - Pace - Volume - Voicedelivery 42. Remember to breathe- Take deep breaths- Use it to punctuate & emphasise points - Helps channel nervousness delivery 43. Posture- Stand tall- Move with confidencedelivery 44. Managing Self:Body LanguageAppearanceEye GesturescontactBODYLANGUAGE Posture WalkFacial expressions 45. Fiddling - Dont do it!delivery 46. Smile- Confidence, warmth, reassuringdelivery 47. Gestures & movement- Emphasis, involving,interesting delivery 48. Questions are gooddelivery 49. merci Always say thank youdanke graciasdelivery 50. Managing Self : Common Problems Verbal fillers Um, uh, like Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered 51. Tips To Handle The Unexpected Dont ignore the unexpected! Practice for the unexpected! Do everything you can to avoid the unexpected Never assume, always confirm Cope with unexpected travel problems! Remember, always be a professional. Dont take things personally Be prepared especially for the unexpected! 52. Remember: YOU are the presentation, not the Aids. Be relaxed and confident Practice is the key DO rehearse. 53. Group presenting Give everyone a fair turn Always look interested Dont be afraid to help each other out Rehearse together 54. Scope of PresentationS. No.ParametersExplanations 1 Opening Greeting, introducing self and the topic. In group presentations assess through the transition 2aQuality of ContentRelevant examples, content in line with the topic 2bQuality of speech 3aEye Contact (EC)Make EC with all the participants. (May have 3variants, no EC, partial EC, proper EC with all 3bPosture Way of standing- alert, confident and erect GesturesHand & head movements in sync with verbal communication4Use of Presentation Use of LCD, Laptop/Desk top, board, marker, other aids if Aidsused5Relevance ofContent aligned to the interest of the audience, Flow of content content is logical6AudienceIs it Interactive or not Involvement7GroomingAppropriate, decent and elegant dressing8Query HandlingEntertaining, Listening and Answering a Question appropriately.9ConfidenceDisplays attentiveness, command on language and content 10Closing Summarizing, thanking the audience. In group presentations assess through the handover during transition 55. Presentation planning tool 56. Its presentation time folks