2017 Preparedness Grants Roll-out

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    FY 17 DHS / FEMAPreparedness Grants

    Kick-off Meeting

    July 5 and 7, 2017

  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    2017 Preparedness Grant Programs

    Opening Remarks Overview EMPG and SHSP programs Projects for Consideration Core Capabilities / Priorities Application Review Process How to Apply Project Management Environmental and Historical Preservation (EHP) Technical Assistance Grant Administration From the Director Contact Information Questions and Answers

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    Agenda

  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    Preparedness Grants Overview

    To build, sustain, and deliver core capabilities to achieve the National Preparedness Goal of a secure and resilient Nation

    Gaps are identified during the Threat and Hazard Identification and Risk Assessment (THIRA) process and assessed in the State Preparedness Report (SPR)

    Funding sustains current capability levels and fills identified gaps in Planning, Organization, Equipment, Training, and Exercise activities in order to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    EMPG FY 17 Overview

    These funds are used at RIEMA for staffing, State EOC, warehouse, mobile command center, preparedness conference, training, and exercises.

    State and Local Assistance (SLA) program allocation:

    Used to support local emergency management efforts including

    personnel, EOCs, capability enhancement.

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    EMPG FY 17 Milestones

    Pre-screening Applications Due: 7/21/2017

    Selected pre-screened applicants to submit

    formal grant request: 8/15/ 2017 thru 9/8/17

    Period of Performance Start: 10/1/2016

    Period of Performance End: 9/30/2018

    50/50 Match Required (hard or soft match)

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    SHSP FY 17 Overview Supports efforts such as Fusion Center, CBRNE/WMD, HAZMAT, MCI

    response teams, planning, training, exercise, critical infrastructure protection, cybersecurity, continuity of operations, and target hardening.

    RIEMA has specific investment justifications (IJs) designed for State and Local units of Government to apply for funding that include:

    Target Hardening Cameras, door security systems and other projects that harden access to official buildings (no construction).

    RISCON Communications Projects

    Community Involvement (e.g.; CERT)

    There MUST be a nexus to TERRORISM for your project

    No cost share / No match Required

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    SHSP FY 17 Milestones

    Pre-screening Applications Due: 7/21/2017

    Selected pre-screened applicants to submit

    formal grant request 8/15/ 2017 to 9/8/17

    Period of Performance Start: 10/1/2017

    Period of Performance End: 12/31/2018

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    2017 Preparedness Grant Programs

    Projects for consideration need to meet RIEMAs vision for a well-prepared whole community participation in planning, response, recovery and mitigation through addressing state priorities.

    Priorities are derived through the 2016 Threat Hazard Identification Risk Assessment (THIRA) and the State Preparedness Report (SPR).

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    Our State Priorities as derived from the THIRA process:

    Access Control and Identity Verification Risk Management for Protection Programs and Activities Threats and Hazards Identification Long-term Vulnerability Reduction Operational Coordination (Fusion Center) Cybersecurity Planning Infrastructure Systems On-scene Security and Protection Operational Communications

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    How to Apply

    RIEMA is moving to a portal system for grant applications.

    This is similar to the Department of Homeland Securities application process requirements for States.

    This system will:

    Better track and maintain applications for funding;

    Ensure applicants receive proper notification whether or not a grant will be awarded; and

    Assist applicants by ensuring the applicant meets all prerequisites in order to receive federal funds.

    Applicants must submit a pre-screening form for each project. Each projectmust have a budget figure included. All fields must be completed in order tosubmit. No pre-applications will be accepted after the portal closes.

    A pre-screening process will be used to review projects that fit in theEmergency Preparedness Program/State Emergency Management Strategy

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    Selected applicants will receive a notification and a formal application package containing detailed forms that fully depict the scope of the project and: POETE Budget Goals Project implementation Project Management requirements Assurance forms, to include EHP information and other

    requirements

    Note: EMPG formal applications must show documentation of Match, e.g. letter from City Controller indicating amount of salary for match

    How to Apply (cont.)

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    Sample Pre-application Form

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    EMPG/SHSP Pre-application Process

    Preparation

    June 30, 3017

    RIEMA loads dormant Pre-application form on RIEMA website.

    July 5 and July 7, 2017 10:00 am and 2:00 pm

    RIEMA hosts VTC/ Conference Call with

    State and Local partners announcing

    process for prescreening.

    PowerPoint to accompany brief.

    July 7, 2017 RIEMA opens Pre-application form in portal.

    RIEMA posts power point on website for review.

    RIEMA furnishes POC phone/email for questions regarding application process .

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    EMPG/SHSP Application Process

    July 21, 2017 - RIEMA Closes application portal.

    July 24 - August 4, 2017 RIEMA reviews pre-applications and selects projects for full application process.

    August 7 - August 14, 2017 applicants notified they must submit formal application to RIEMA for approval (POETE/Work plan model).

    August 15 - September 8, 2017, RIEMA accepts formal applications and begins award process.

    October 1, 2017, awards letters with related grant packages sent to partners.

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    2017 Preparedness Grant Programs

    National Preparedness Goal: 32 Core Capabilities

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    2017 Preparedness Grant Programs

    Environmental and Historic Preservation (EHP)

    DHS/FEMA is required to consider the effects of its actions on the environment and/or historic properties

    including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities

    involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation

    documentation required includes GPS coordinates, ground level and overhead photographs (screenshot from web-based map program), and detailed drawings

    any project with construction or installation related work must undergo EHP review from mounting television monitors on walls to installation of a generator

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    2017 Preparedness Grant Programs

    Technical Assistance Available

    RIEMA Communications Networks Critical Infrastructure Protection Cybersecurity assessments Planning for All-Hazards EHP Compilation Training and Exercise Risk assessments Floodplain management and mitigation

    FEMA Technical Assistance Catalog

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    Application Review RIEMA & Partners

    A Collaborative & Transparent Process

    All applications will be reviewed and scored by:

    Representatives of Interoperable Communications Committee

    Representatives of RI Association of Emergency Managers

    Representatives of Senior Advisory Committee (SAC)

    RIEMA Grants Division

    RIEMA Director

    2017 Preparedness Grant Programs

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  • RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

    From the Director. Move the Needle

    1. Federal level-funding is a win; dont count on in